{"title":"AI \u0026 Artificial Intelligence – Templates","description":"\u003cp\u003eTemplates for AI policy, governance and documented AI compliance help organisations move from ad hoc use to clear roles, registers, risk assessments and follow-up.\u003c\/p\u003e\u003cp\u003eCompare the options below. The product title shows the document type; open the product for full contents, formats and intended use.\u003c\/p\u003e","products":[{"product_id":"ai-policy-foretag-mall-2026-word-pdf","title":"AI Policy for Companies Template 2026 – Word\/PDF | EU AI Act","description":"\u003ch2\u003eAI Policy for Companies – Professional Word and PDF Template\u003c\/h2\u003e\u003cp\u003eA clear and well-crafted \u003cstrong\u003eAI policy for companies and organizations\u003c\/strong\u003e that helps the business establish practical rules for the use of artificial intelligence. The template is designed for Swedish businesses that use or plan to use generative AI, AI assistants, AI features in existing systems, or other AI-based tools.\u003c\/p\u003e\u003cp\u003eThe document is designed as a \u003cstrong\u003eready-to-use internal governance document\u003c\/strong\u003e – not as a general information guide. It contains concrete rules regarding what employees are permitted and prohibited from doing, how new AI tools must be approved, how personal data and trade secrets are to be protected, when human oversight is required, and how the organization should manage transparency, AI literacy, incidents, HR usage, and other risk areas.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eYou receive both an editable Word file (DOCX) and a PDF.\u003c\/strong\u003e The Word version can be customized with the organization's name, roles, decision-making hierarchy, approved tools, risk levels, and internal processes.\u003c\/p\u003e\u003ch2\u003eUpdated for the EU AI Act 2026\u003c\/h2\u003e\u003cp\u003eThe template was legally reviewed on \u003cstrong\u003eSeptember 27, 2026\u003c\/strong\u003e, and is based on the AI Act (EU) 2024\/1689 in its consolidated version following \u003cstrong\u003eRegulation (EU) 2026\/1744 – Digital Omnibus on AI\u003c\/strong\u003e.\u003c\/p\u003e\u003cp\u003eThis means, among other things, that the policy takes into account that:\u003c\/p\u003e\u003cul\u003e\n\n\u003cli\u003ethe requirement for AI literacy in Article 4 still applies, but after the 2026 amendment does not require guaranteeing a specific level of knowledge for every individual,\u003c\/li\u003e\n\n\u003cli\u003etransparency requirements in Article 50 have applied since August 2, 2026,\u003c\/li\u003e\n\n\u003cli\u003eadditional prohibitions under the amended Article 5 begin to apply on December 2, 2026,\u003c\/li\u003e\n\n\u003cli\u003ehigh-risk rules for use cases under Annex III begin to apply according to the current schedule on December 2, 2027,\u003c\/li\u003e\n\n\u003cli\u003ehigh-risk rules for AI systems under Annex I begin to apply according to the current schedule on August 2, 2028.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003cp\u003eThe template is also adapted to fundamental requirements under \u003cstrong\u003eGDPR\u003c\/strong\u003e, the Swedish Authority for Privacy Protection’s (IMY) guidance on GDPR and AI, and the European Data Protection Board's (EDPB) guidance and opinions on AI models.\u003c\/p\u003e\u003csection aria-label=\"What is included in the package\" style=\"border:1px solid #dbe2e8;border-radius:12px;background:#f8fafc;padding:20px;margin:24px 0;\"\u003e\u003ch2 style=\"margin:0 0 12px;font-size:1.3rem;\"\u003eWhat is included in the package\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eAn AI policy for companies, 19 pages\u003c\/strong\u003e with 13 main sections and three integrated appendices. The policy is delivered in two document formats.\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e1 DOCX:\u003c\/strong\u003e editable AI policy with tables, a traffic light model, and appendices.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e1 PDF:\u003c\/strong\u003e corresponding read-only and print version.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e1 ZIP:\u003c\/strong\u003e Word and PDF versions combined.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eLanguage:\u003c\/strong\u003e Swedish. \u003cstrong\u003eDocument version:\u003c\/strong\u003e 1.0 (2026).\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp style=\"margin-bottom:0;\"\u003eAll three appendices are included in the Digital Products file. This does not mean there are three different policies or separate files for each section.\u003c\/p\u003e\u003c\/section\u003e\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #dbe2e8;border-radius:12px;background:#ffffff;padding:20px;margin:24px 0;\"\u003e\u003ch2 style=\"margin:0 0 12px;font-size:1.3rem;\"\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eThe Word file and PDF version contain the same governance document: rules for permitted AI use, tool approval, data protection, transparency, human oversight, AI literacy, and internal follow-up. Below are the 13 sections that should be completed and ratified by the organization.\u003c\/p\u003e\n\n\u003ch3\u003e1. Purpose, goals, and scope\u003c\/h3\u003e\n\n\u003cp\u003eReady-to-use policy text describing why the organization uses AI, which individuals and systems the policy covers, and the fundamental principles that apply. The policy covers both free and paid AI services, built-in AI features, and internally developed solutions.\u003c\/p\u003e\n\n\u003ch3\u003e2. Traffic light model – green, yellow, and red AI usage\u003c\/h3\u003e\n\n\u003cp\u003eA practical classification that makes it easy for employees to understand when AI usage is generally permitted, when specific oversight or approval is needed, and when usage is prohibited. The model covers areas such as:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003eidea generation and linguistic improvement,\u003c\/li\u003e\n\n\u003cli\u003econfidential information and customer material,\u003c\/li\u003e\n\n\u003cli\u003epersonal data and sensitive information,\u003c\/li\u003e\n\n\u003cli\u003eHR, legal, and finance,\u003c\/li\u003e\n\n\u003cli\u003eautomated decision-making and profiling,\u003c\/li\u003e\n\n\u003cli\u003eexternal publishing and AI-generated content.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003e3. Prohibited AI use cases\u003c\/h3\u003e\n\n\u003cp\u003eThis section describes prohibited or particularly high-risk usage linked to Article 5 of the AI Act, including improper manipulation, exploitation of vulnerabilities, social scoring, certain biometric uses, emotion recognition in the workplace, unauthorized profiling, deceptive AI content, and other illegal purposes.\u003c\/p\u003e\n\n\u003ch3\u003e4. Approval of AI tools and new use cases\u003c\/h3\u003e\n\n\u003cp\u003eThe template includes a ready-to-use process for how new AI services should be vetted before they are put into use. Control points include the supplier, contract terms, data processing agreements (DPA), data storage, sub-processors, third-country transfers, model training, SSO\/MFA, logging, deletion, information classification, and human oversight.\u003c\/p\u003e\n\n\u003ch3\u003e5. Personal data, confidentiality, and GDPR\u003c\/h3\u003e\n\n\u003cp\u003eAI systems often involve processing information that may be personal data or business-critical. The policy therefore contains clear rules regarding:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003elegal basis and purpose,\u003c\/li\u003e\n\n\u003cli\u003esensitive personal data and information requiring special protection,\u003c\/li\u003e\n\n\u003cli\u003eDPIA\/data protection impact assessment,\u003c\/li\u003e\n\n\u003cli\u003edata processing agreements,\u003c\/li\u003e\n\n\u003cli\u003ethird-country transfers,\u003c\/li\u003e\n\n\u003cli\u003edata minimization and storage limitation,\u003c\/li\u003e\n\n\u003cli\u003eautomated decision-making under GDPR,\u003c\/li\u003e\n\n\u003cli\u003eprohibition against inputting trade secrets and sensitive information into unauthorized AI services.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003e6. Information security and cybersecurity\u003c\/h3\u003e\n\n\u003cp\u003eReady-to-use rules for company accounts, MFA, API keys, tokens, AI-generated code, RAG solutions, plugins, AI agents, permissions, and incident reporting. The policy also addresses new risks such as prompt injection, data exfiltration, and excessive agent permissions.\u003c\/p\u003e\n\n\u003ch3\u003e7. Human oversight and quality review\u003c\/h3\u003e\n\n\u003cp\u003eAI output must not be treated as automatically correct. The template contains specific control requirements for facts, legal matters, finance, code, external communication, and decisions regarding individuals. It also highlights the risk of so-called \u003cstrong\u003eautomation bias\u003c\/strong\u003e – that humans trust AI-generated recommendations too much.\u003c\/p\u003e\n\n\u003ch3\u003e8. Transparency and AI-generated content\u003c\/h3\u003e\n\n\u003cp\u003eThis section is updated for Article 50 of the AI Act and distinguishes between statutory transparency requirements and the organization's own internal standard. It covers, among other things:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003edirect interaction with AI,\u003c\/li\u003e\n\n\u003cli\u003eemotion recognition and biometric categorization when legal use is possible,\u003c\/li\u003e\n\n\u003cli\u003edeepfakes and synthetic image, audio, and video content,\u003c\/li\u003e\n\n\u003cli\u003eAI-generated text on issues of public interest,\u003c\/li\u003e\n\n\u003cli\u003ehuman editorial review and responsibility.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003e9. Copyright and intellectual property rights\u003c\/h3\u003e\n\n\u003cp\u003eRules regarding licensed material, trade secrets, code, images, trademarks, customer material, and commercial publishing. The policy helps the organization reduce the risk of AI being used in a manner that creates infringement or contractual risk.\u003c\/p\u003e\n\n\u003ch3\u003e10. HR, recruitment, and high-impact decisions\u003c\/h3\u003e\n\n\u003cp\u003eA specific section addresses the use of AI in recruitment, selection, performance appraisals, promotions, task allocation, and other decisions regarding employees. The template requires human oversight, assessment of discrimination risk, and legal review before high-risk usage is introduced.\u003c\/p\u003e\n\n\u003ch3\u003e11. AI literacy and training\u003c\/h3\u003e\n\n\u003cp\u003eThe policy includes a ready-to-use minimum program for AI literacy in line with Article 4 following the Digital Omnibus. It includes basic training, role-based training, practical exercises, recurring updates, and proportional documentation.\u003c\/p\u003e\n\n\u003ch3\u003e12. Incidents and deviations\u003c\/h3\u003e\n\n\u003cp\u003eA ready-to-use incident process with examples of reportable events, including unauthorized uploading of personal data, confidential information in the wrong AI service, discriminatory results, security incidents, incorrect AI-generated content, and changes to supplier terms.\u003c\/p\u003e\n\n\u003ch3\u003e13. Roles, responsibilities, and annual review\u003c\/h3\u003e\n\n\u003cp\u003eDefined roles for the board\/management, AI manager, IT\/information security, DPO\/data protection officer, legal\/compliance, system owners, and users. The policy also includes requirements for version control and at least an annual review.\u003c\/p\u003e\u003c\/section\u003e\u003ch2\u003eThree practical appendices included\u003c\/h2\u003e\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAppendix A – Quick guide for employees:\u003c\/strong\u003e six control questions before using AI.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAppendix B – Assessment of new AI use case:\u003c\/strong\u003e ready-to-use table for data, affected persons, decision impact, AI Act indication, GDPR\/DPIA, information security, human oversight, and approval.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAppendix C – Acknowledgment and employee commitment:\u003c\/strong\u003e can be used as a basis for documenting that the employee has read and understood the policy.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eWho is this template for?\u003c\/h2\u003e\u003cp\u003eThe AI policy is suitable for small and medium-sized enterprises (SMEs), larger corporations, consultancies, e-commerce companies, service firms, organizations, and other Swedish businesses that want to implement clear rules regarding ChatGPT, Microsoft Copilot, Gemini, Claude, AI features in business systems, or other AI services.\u003c\/p\u003e\u003cp\u003eIt can be used by, for example, the CEO, board, HR, IT manager, information security officer, DPO\/data protection officer, compliance function, legal counsel, system owners, and operational managers.\u003c\/p\u003e\u003ch2\u003eProfessional document – ready to be customized\u003c\/h2\u003e\u003cul\u003e\n\n\u003cli\u003e19 professionally designed A4 pages\u003c\/li\u003e\n\n\u003cli\u003eEditable Word file (DOCX)\u003c\/li\u003e\n\n\u003cli\u003ePDF version\u003c\/li\u003e\n\n\u003cli\u003eFillable organization fields\u003c\/li\u003e\n\n\u003cli\u003eClear tables and check points\u003c\/li\u003e\n\n\u003cli\u003eTraffic light model for AI usage\u003c\/li\u003e\n\n\u003cli\u003ePractical appendices\u003c\/li\u003e\n\n\u003cli\u003eVersion log and legal sources\u003c\/li\u003e\n\n\u003cli\u003eLegally reviewed on September 27, 2026\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eImportant note on customization\u003c\/h2\u003e\u003cp\u003eThe AI Act is risk-based, and the same rules do not apply to all AI systems or businesses. The organization's obligations are affected by whether it is a provider, deployer, importer, or distributor, the area of use for the AI system, and whether other sector-specific regulations apply.\u003c\/p\u003e\u003cp\u003eThe template is therefore a broad internal policy framework. It must be adapted to the organization's actual AI usage, information classification, contracts, industry, collective agreements, technical environment, and any sector-specific rules.\u003c\/p\u003e\u003ch2\u003eFormat and digital delivery\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eDigital product – immediate download after purchase.\u003c\/strong\u003e The delivery contains:\u003c\/p\u003e\u003cul\u003e\n\n\u003cli\u003eAI_policy_for_foretag_2026.docx\u003c\/li\u003e\n\n\u003cli\u003eAI_policy_for_foretag_2026.pdf\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003cp\u003eNo physical product is sent.\u003c\/p\u003e\u003ch2\u003eIn-depth guides and legal sources\u003c\/h2\u003e\u003cp\u003eBefore establishing the policy, you can read \u003ca href=\"\/en\/blogs\/foretag\/ai-policy-foretag\"\u003ewhat an AI policy should contain\u003c\/a\u003e and the guide on \u003ca href=\"\/en\/blogs\/foretag\/ai-governance-foretag-steg-for-steg\"\u003ehow to build AI Governance\u003c\/a\u003e. To document real AI systems, you can use the \u003ca href=\"\/en\/blogs\/foretag\/ai-register-inventera-klassificera-ai-system\"\u003eguide on AI registers\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003eFor new AI services, a \u003ca href=\"\/en\/blogs\/foretag\/ai-leverantorsbedomning-checklista\"\u003estructured supplier assessment\u003c\/a\u003e is also recommended. If the service processes personal data, the \u003ca href=\"\/en\/blogs\/foretag\/dpia-konsekvensbedomning-gdpr-guide\"\u003eguide on data protection impact assessment (DPIA)\u003c\/a\u003e and the \u003ca href=\"\/en\/blogs\/foretag\/personuppgiftsbitradesavtal\"\u003eguide on data processing agreements\u003c\/a\u003e are relevant.\u003c\/p\u003e\u003cp\u003eOfficial sources: \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/oj\"\u003eEU AI Act 2024\/1689\u003c\/a\u003e, \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/EN\/TXT\/?uri=OJ:L_202601744\"\u003eAmending Regulation 2026\/1744\u003c\/a\u003e, and \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/policies\/regulatory-framework-ai\"\u003ethe European Commission's guidance on implementation and timeline\u003c\/a\u003e.\u003c\/p\u003e\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eIs the AI policy adapted to the EU AI Act?\u003c\/h3\u003e\u003cp\u003eYes. Version 1.0 is reviewed against the AI Act in its current version following Regulation (EU) 2026\/1744 and takes into account the transparency rules that have applied since August 2, 2026, as well as the updated schedule for high-risk rules.\u003c\/p\u003e\u003ch3\u003eCan we use it for ChatGPT and Microsoft Copilot?\u003c\/h3\u003e\u003cp\u003eYes. The policy is technology-neutral and can be used for generative AI services and other AI systems. The organization itself needs to specify which tools are approved and which data types may be processed.\u003c\/p\u003e\u003ch3\u003eIs the Word file editable?\u003c\/h3\u003e\u003cp\u003eYes. The entire document can be edited and customized in Word.\u003c\/p\u003e\u003ch3\u003eDoes the template replace legal advice?\u003c\/h3\u003e\u003cp\u003eNo. The policy is a professionally designed template and governance document, but a specific AI system or high-risk use case may require separate legal, technical, and data protection assessments.\u003c\/p\u003e\u003ch3\u003eHow many Word and PDF files do we get?\u003c\/h3\u003e\u003cp\u003eYou receive one editable Word file (DOCX) and one PDF version of the same 19-page AI policy. They are also provided together in a ZIP archive, not as 13 separate files.\u003c\/p\u003e\u003ch3\u003eIs a written AI policy mandatory for all companies?\u003c\/h3\u003e\u003cp\u003eNo. The AI Act does not generally require a document explicitly titled \"AI Policy.\" The obligations that apply depend on the business's roles and AI usage; the policy is support for internal decisions and compliance routines.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55510775136598,"sku":"AI-POLICY-2026","price":149.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-policy-foretag-2026-word-pdf.png?v=1790496155"},{"product_id":"ai-governance-paket-ai-act-compliance-2026","title":"AI Governance Package 2026 – AI Act Compliance Word\/PDF\/Excel","description":"\u003ch2\u003eAI Governance \u0026amp; AI Act Compliance Package 2026\u003c\/h2\u003e\u003cp\u003eA complete document package for Swedish companies and organizations looking to implement structured, documented, and practically applicable artificial intelligence governance. The package combines \u003cstrong\u003eAI policy, AI system register, risk assessment, vendor review, impact assessment, and governance and approval workflows\u003c\/strong\u003e into a cohesive approach.\u003c\/p\u003e\u003cp\u003eYou receive \u003cstrong\u003esix professionally designed templates in both Word and PDF\u003c\/strong\u003e as well as a practical \u003cstrong\u003eAI register in Excel\u003c\/strong\u003e featuring dropdowns, status, risk class, AI Act role, DPIA\/FRIA screening, and an overview. In total, the Word\/PDF material comprises \u003cstrong\u003e48 pages\u003c\/strong\u003e.\u003c\/p\u003e\u003cp\u003eThe templates were legally reviewed on \u003cstrong\u003eSeptember 27, 2026\u003c\/strong\u003e, and are based on the AI Act (EU) 2024\/1689 in its consolidated version following \u003cstrong\u003eRegulation (EU) 2026\/1744 – Digital Omnibus on AI\u003c\/strong\u003e, together with the GDPR and current EU guidance.\u003c\/p\u003e\u003csection aria-label=\"What's included in the package\" style=\"border:1px solid #dbe2e8;border-radius:12px;background:#f8fafc;padding:20px;margin:24px 0;\"\u003e\u003ch2 style=\"margin:0 0 12px;font-size:1.3rem;\"\u003eWhat's included in the package\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eA downloadable ZIP file\u003c\/strong\u003e is linked to the product in Digital Products. The package's existing table of contents specifies six document types and the following files within the archive:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e6 editable Word documents (DOCX).\u003c\/li\u003e\n\n\u003cli\u003e6 corresponding PDF documents.\u003c\/li\u003e\n\n\u003cli\u003e1 Excel register (XLSX) for AI systems.\u003c\/li\u003e\n\n\u003cli\u003e1 Readme file.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp style=\"margin-bottom:0;\"\u003eThis provides 14 entries in the table of contents, but not 14 separate download links. The ZIP file's internal file list has not been verified during this text review. Document version: 1.0. Language: Swedish.\u003c\/p\u003e\u003c\/section\u003e\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #dbe2e8;border-radius:12px;background:#ffffff;padding:20px;margin:24px 0;\"\u003e\u003ch2 style=\"margin:0 0 12px;font-size:1.3rem;\"\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eThe material is intended to be used in a coherent workflow: adopt an AI policy, register use cases, assess risks, verify vendors and rights, and make and follow up on decisions. The function of the six specified sub-templates is described below.\u003c\/p\u003e\n\n\u003ch3\u003e1. AI Policy for Companies – Word + PDF\u003c\/h3\u003e\n\n\u003cp\u003eThe complete 19-page AI policy contains practical rules for how employees may use AI, which tools may be used, what information may be input, and how the organization should handle human oversight, AI literacy, data protection, security, HR, copyright, transparency, and incidents.\u003c\/p\u003e\n\n\u003cp\u003eThe policy includes, among other things:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003ea traffic light model for green, yellow, and red AI usage,\u003c\/li\u003e\n\n\u003cli\u003eprohibited and high-risk use cases,\u003c\/li\u003e\n\n\u003cli\u003eapproval of new AI tools,\u003c\/li\u003e\n\n\u003cli\u003eGDPR, personal data, and trade secrets,\u003c\/li\u003e\n\n\u003cli\u003einformation security, AI agents, API keys, and prompt injection,\u003c\/li\u003e\n\n\u003cli\u003ehuman oversight and fact-checking,\u003c\/li\u003e\n\n\u003cli\u003eArticle 50 and AI-generated content,\u003c\/li\u003e\n\n\u003cli\u003eHR, recruitment, and other high-impact decisions,\u003c\/li\u003e\n\n\u003cli\u003eAI literacy according to Article 4,\u003c\/li\u003e\n\n\u003cli\u003eincident reporting, roles, and annual review.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003e2. AI System Register and Classification – Word + PDF + Excel\u003c\/h3\u003e\n\n\u003cp\u003eA ready-made structure for inventorying the organization's AI systems and use cases. The register helps the business document who owns a system, how it is used, what data it processes, what role the organization has according to the AI Act, and which controls are required.\u003c\/p\u003e\n\n\u003cp\u003eThe register template covers, among other things:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003eAI ID, system, vendor, and version,\u003c\/li\u003e\n\n\u003cli\u003ebusiness process and intended purpose,\u003c\/li\u003e\n\n\u003cli\u003eaffected persons and data types,\u003c\/li\u003e\n\n\u003cli\u003epersonal data and sensitive personal data,\u003c\/li\u003e\n\n\u003cli\u003emodel training, storage, and third countries,\u003c\/li\u003e\n\n\u003cli\u003escreening of Article 5, Article 6, and Annex I\/III,\u003c\/li\u003e\n\n\u003cli\u003escreening of transparency requirements in Article 50,\u003c\/li\u003e\n\n\u003cli\u003eDPIA and FRIA screening,\u003c\/li\u003e\n\n\u003cli\u003ehuman oversight, incident owner, and approval,\u003c\/li\u003e\n\n\u003cli\u003estatus: idea, pilot, approved, conditional, paused, or decommissioned.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003e\u003cstrong\u003eThe Excel version\u003c\/strong\u003e also includes an overview with key metrics, dropdowns, risk classification, overdue reviews, and a classification guide.\u003c\/p\u003e\n\n\u003ch3\u003e3. AI Risk Assessment – Word + PDF\u003c\/h3\u003e\n\n\u003cp\u003eA structured risk analysis for new or changed AI use cases. The template uses a simple probability × consequence model but distinguishes clearly between internal risk prioritization and legal permissibility.\u003c\/p\u003e\n\n\u003cp\u003eRisk areas covered include, among others:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003elegal classification,\u003c\/li\u003e\n\n\u003cli\u003edata protection,\u003c\/li\u003e\n\n\u003cli\u003einformation security,\u003c\/li\u003e\n\n\u003cli\u003ehallucinations and data quality,\u003c\/li\u003e\n\n\u003cli\u003ediscrimination and fundamental rights,\u003c\/li\u003e\n\n\u003cli\u003ehuman oversight,\u003c\/li\u003e\n\n\u003cli\u003etransparency,\u003c\/li\u003e\n\n\u003cli\u003ecopyright and intellectual property,\u003c\/li\u003e\n\n\u003cli\u003evendor lock-in and operational dependency,\u003c\/li\u003e\n\n\u003cli\u003ecustomer trust and reputational risk.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003eThe template includes a risk register, control questions, responsible party, mitigation, residual risk, and a completed approval decision.\u003c\/p\u003e\n\u003ch3\u003e4. AI Vendor Assessment – Word + PDF\u003c\/h3\u003e\n\u003cp\u003eA practical due diligence template for purchasing and approving external AI services, language models, APIs, AI agents, and other AI platforms.\u003c\/p\u003e\n\u003cp\u003eThe assessment covers, among other things:\u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003ethe vendor's and the customer's role according to the AI Act,\u003c\/li\u003e\n\u003cli\u003eproduct information and usage limitations,\u003c\/li\u003e\n\u003cli\u003edata processing agreements and sub-processors,\u003c\/li\u003e\n\u003cli\u003emodel training on customer data,\u003c\/li\u003e\n\u003cli\u003estorage location and third-country transfers,\u003c\/li\u003e\n\u003cli\u003eSSO\/MFA, permissions, logging, and encryption,\u003c\/li\u003e\n\u003cli\u003eprompt injection, data exfiltration, and agent permissions,\u003c\/li\u003e\n\u003cli\u003eincident management, backup, and continuity,\u003c\/li\u003e\n\u003cli\u003elicense terms, input\/output, liability, and SLA,\u003c\/li\u003e\n\u003cli\u003eexit, export, deletion, and vendor lock-in.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch3\u003e5. AI Impact Assessment with DPIA and FRIA Screening – Word + PDF\u003c\/h3\u003e\n\u003cp\u003eA broad impact analysis that helps the organization describe an AI use case and assess whether further legal analysis is needed.\u003c\/p\u003e\n\u003cp\u003eThe template covers:\u003c\/p\u003e\n\u003cul\u003e\n\u003cli\u003edescription of process, purpose, and affected groups,\u003c\/li\u003e\n\u003cli\u003eAI Act screening against Article 5, Article 6, and Article 50,\u003c\/li\u003e\n\u003cli\u003eDPIA screening according to GDPR Article 35,\u003c\/li\u003e\n\u003cli\u003eFRIA screening according to the AI Act's Article 27,\u003c\/li\u003e\n\u003cli\u003eimpact on privacy, equal treatment, working life, accessibility, and other rights,\u003c\/li\u003e\n\u003cli\u003esafeguards, transparency, complaint pathways, and follow-up.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cp\u003eThe template does \u003cstrong\u003enot\u003c\/strong\u003e assume that DPIA or FRIA is always mandatory. Instead, it helps the business document the screening and identify when a full assessment may be needed.\u003c\/p\u003e\n\u003ch3\u003e6. AI Governance and Approval – Word + PDF\u003c\/h3\u003e\n\u003cp\u003eThis template ties the package together into a practical management system. It contains roles, RACI, decision flows, approval matrices, control plans, and decision protocols for AI use cases.\u003c\/p\u003e\n\u003cp\u003eThe workflow follows the principle:\u003c\/p\u003e\n\u003col\u003e\n\u003cli\u003eProposal\u003c\/li\u003e\n\u003cli\u003eRegistration\u003c\/li\u003e\n\u003cli\u003eClassification and screening\u003c\/li\u003e\n\u003cli\u003eRisk analysis\u003c\/li\u003e\n\u003cli\u003eApproval decision\u003c\/li\u003e\n\u003cli\u003eImplementation\u003c\/li\u003e\n\u003cli\u003eOngoing monitoring\u003c\/li\u003e\n\u003cli\u003eRe-evaluation or decommissioning\u003c\/li\u003e\n\u003c\/ol\u003e\u003c\/section\u003e\u003ch2\u003eLegally updated for 2026\u003c\/h2\u003e\u003cp\u003eThe package takes into account the changed timeline following the Digital Omnibus on AI. This means, among other things, that:\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eAI literacy rules according to Article 4 apply,\u003c\/li\u003e\n\u003cli\u003etransparency requirements according to Article 50 apply from \u003cstrong\u003eAugust 2, 2026\u003c\/strong\u003e,\u003c\/li\u003e\n\u003cli\u003eadditional prohibitions according to the amended Article 5 begin to apply on \u003cstrong\u003eDecember 2, 2026\u003c\/strong\u003e,\u003c\/li\u003e\n\u003cli\u003eChapter III Sections 1–3 for high-risk AI according to Article 6.2 and Annex III begin to apply under current law on \u003cstrong\u003eDecember 2, 2027\u003c\/strong\u003e,\u003c\/li\u003e\n\u003cli\u003ecorresponding rules for high-risk AI according to Article 6.1 and Annex I begin to apply on \u003cstrong\u003eAugust 2, 2028\u003c\/strong\u003e.\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003eThe package is therefore designed so that the business can work with classification and preparations now without incorrectly treating future high-risk requirements as if all were already fully applicable.\u003c\/p\u003e\u003ch2\u003eWho is this package for?\u003c\/h2\u003e\u003cp\u003eThe package is particularly useful for Swedish companies and organizations using ChatGPT, Microsoft Copilot, Gemini, Claude, generative AI in business systems, AI-based recruitment, analysis tools, code assistants, RAG solutions, AI agents, or other AI functions.\u003c\/p\u003e\u003cp\u003eIt can be used by, for example:\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003eCEO and management team,\u003c\/li\u003e\n\u003cli\u003eboard of directors,\u003c\/li\u003e\n\u003cli\u003eIT manager and information security officer,\u003c\/li\u003e\n\u003cli\u003eData Protection Officer (DPO),\u003c\/li\u003e\n\u003cli\u003eHR,\u003c\/li\u003e\n\u003cli\u003elegal and compliance,\u003c\/li\u003e\n\u003cli\u003epurchasing,\u003c\/li\u003e\n\u003cli\u003esystem owners and business owners,\u003c\/li\u003e\n\u003cli\u003econsultants assisting companies with AI governance.\u003c\/li\u003e\n\u003c\/ul\u003e\u003ch2\u003eFormat and delivery\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eDigital product – immediate download after purchase.\u003c\/strong\u003e\u003c\/p\u003e\u003cp\u003eThe associated download in Digital Products is a ZIP file. The product's existing file list specifies 14 files in the archive (internal file count has not been independently verified during this SEO review):\u003c\/p\u003e\u003cul\u003e\n\u003cli\u003e6 editable Word files (DOCX)\u003c\/li\u003e\n\u003cli\u003e6 PDF versions\u003c\/li\u003e\n\u003cli\u003e1 AI system register in Excel (XLSX)\u003c\/li\u003e\n\u003cli\u003e1 Readme file\u003c\/li\u003e\n\u003c\/ul\u003e\u003cp\u003eTotal: \u003cstrong\u003e48 Word\/PDF pages + Excel workbook\u003c\/strong\u003e.\u003c\/p\u003e\u003ch2\u003eImportant regarding customization\u003c\/h2\u003e\u003cp\u003eThe AI Act is risk-based, and obligations depend on the organization's role, the system's function, the area of use, and other applicable regulations. The package is therefore a professional template and governance foundation that must be adapted to the business's actual AI systems, data processing, industry, collective agreements, information classification, and technical environment.\u003c\/p\u003e\u003cp\u003eA specific high-risk use case or extensive processing of personal data may require separate legal, technical, labor law, or data protection analysis.\u003c\/p\u003e\u003ch2\u003eGuides for using the AI Governance package\u003c\/h2\u003e\u003cp\u003eFor an overview of governance, read \u003ca href=\"\/en\/blogs\/foretag\/ai-governance-foretag-steg-for-steg\"\u003eAI Governance step-by-step\u003c\/a\u003e. Feel free to supplement with in-depth information on \u003ca href=\"\/en\/blogs\/foretag\/ai-policy-foretag\"\u003eAI policy for companies\u003c\/a\u003e and \u003ca href=\"\/en\/blogs\/foretag\/ai-register-inventera-klassificera-ai-system\"\u003einventory and classification in an AI register\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003eBefore a vendor decision, you can read the \u003ca href=\"\/en\/blogs\/foretag\/ai-leverantorsbedomning-checklista\"\u003echecklist for AI vendors\u003c\/a\u003e. For personal data processing, the guide on \u003ca href=\"\/en\/blogs\/foretag\/dpia-konsekvensbedomning-gdpr-guide\"\u003eDPIA according to GDPR\u003c\/a\u003e helps, and for risk management, there is also the \u003ca href=\"\/en\/blogs\/foretag\/ai-cybersakerhet-it-avtal-guide\"\u003eguide on AI, cybersecurity, and IT agreements\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003eSee also the \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/oj\"\u003eAI Act (EU) 2024\/1689\u003c\/a\u003e and \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/EN\/TXT\/?uri=OJ:L_202601744\"\u003eAmending Regulation (EU) 2026\/1744\u003c\/a\u003e for the exact legal texts.\u003c\/p\u003e\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eIs the AI policy included?\u003c\/h3\u003e\u003cp\u003eYes. The complete AI policy for companies 2026 is included in the package.\u003c\/p\u003e\u003ch3\u003eDo we get both Word and PDF?\u003c\/h3\u003e\u003cp\u003eYes. All six templates are delivered in both editable Word version and PDF.\u003c\/p\u003e\u003ch3\u003eIs Excel included?\u003c\/h3\u003e\u003cp\u003eYes. The AI system register is also delivered as a practical Excel workbook with 50 register rows, dropdowns, a classification guide, and an overview.\u003c\/p\u003e\u003ch3\u003eIs the package only for high-risk AI?\u003c\/h3\u003e\u003cp\u003eNo. It is intended for broad AI governance and can also be used for generative AI and other uses with low or limited risk. The high-risk and prohibition screening is provided to help the organization identify when specific legal control is needed.\u003c\/p\u003e\u003ch3\u003eDoes the package replace a DPIA or FRIA?\u003c\/h3\u003e\u003cp\u003eNo. The package contains screening and supporting documentation. If the actual use triggers requirements for a full DPIA or FRIA, it must be carried out with the depth required by legislation.\u003c\/p\u003e\u003ch3\u003eHow do we get the files upon purchase?\u003c\/h3\u003e\u003cp\u003eDigital Products offers a ZIP file as a download object. According to the product's file list, the individual Word, PDF, and Excel documents are in this archive and are not offered as separate download objects.\u003c\/p\u003e\u003ch3\u003eCan an AI register replace the assessment of the AI system's legal risk class?\u003c\/h3\u003e\u003cp\u003eNo. The register and questions help you document the basis, but the role, area of use, and which rules apply to the AI system must be assessed individually.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55510982099286,"sku":"AI-GOV-PACK-2026","price":199.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-governance-ai-act-compliance-paket-2026.png?v=1790497979"},{"product_id":"ugc-creator-avtal-mall-2026-word-pdf","title":"UGC Creator Agreement Template 2026 – Word\/PDF | Swedish Law","description":"\u003ch2\u003eUGC Creator Agreement 2026 – professional template for companies, agencies, and content creators\u003c\/h2\u003e\u003cp\u003eUGC, creator content, and short-form video are used today in everything from organic social media to e-commerce, Meta Ads, TikTok Ads, Spark Ads, Partnership Ads, display, landing pages, and other paid campaigns. A common problem is that the parties agree on what is to be filmed – but not on \u003cstrong\u003ewho is allowed to use the material, for how long, in which channels, whether raw material is included, or how many revision rounds are covered\u003c\/strong\u003e.\u003c\/p\u003e\u003cp\u003eThis professional \u003cstrong\u003eUGC Creator Agreement template\u003c\/strong\u003e is designed for Swedish companies, agencies, and creators who want to regulate both the content production itself and the commercial usage rights in one and the same agreement. The template is delivered in \u003cstrong\u003eeditable Word format (DOCX) and as a PDF\u003c\/strong\u003e.\u003c\/p\u003e\u003cp\u003eThe document comprises \u003cstrong\u003e10 professionally designed A4 pages, 28 contract areas, and five practical appendices\u003c\/strong\u003e.\u003c\/p\u003e\u003csection aria-label=\"What is included in the package\" style=\"border:1px solid #dbe2e8;border-radius:12px;background:#f8fafc;padding:20px;margin:24px 0;\"\u003e\u003ch2 style=\"margin:0 0 12px;font-size:1.3rem;\"\u003eWhat is included in the package\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eOne UGC Creator Agreement\u003c\/strong\u003e with 28 contract areas and five integrated appendices, totaling 10 A4 pages according to the table of contents.\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e1 DOCX:\u003c\/strong\u003e editable main agreement with appendices.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e1 PDF:\u003c\/strong\u003e corresponding read and print version.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e1 ZIP:\u003c\/strong\u003e the same two document formats combined.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eLanguage:\u003c\/strong\u003e Swedish. \u003cstrong\u003eDocument version:\u003c\/strong\u003e 1.0 (2026).\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp style=\"margin-bottom:0;\"\u003eDigital Products offers ZIP, DOCX, and PDF. The appendices are integrated into the agreement document and are not five additional separate Word files.\u003c\/p\u003e\u003c\/section\u003e\u003ch2\u003eWhat is the difference between a UGC agreement and an influencer agreement?\u003c\/h2\u003e\u003cp\u003eIn a traditional influencer agreement, a large part of the value lies in the influencer publishing the advertising on their own channels and reaching their own audience. A UGC assignment often works differently: the creator produces, for example, a product demo, testimonial, hook, voice-over, or short-form video that the \u003cstrong\u003ecompany itself publishes or uses in advertisements\u003c\/strong\u003e.\u003c\/p\u003e\u003cp\u003eThe creator therefore does not need to have a large audience and does not even need to publish the material themselves. For this reason, questions regarding \u003cstrong\u003elicense, paid media, editing rights, raw material, name\/image\/voice, and revision rounds\u003c\/strong\u003e become especially important.\u003c\/p\u003e\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #dbe2e8;border-radius:12px;background:#ffffff;padding:20px;margin:24px 0;\"\u003e\u003ch2 style=\"margin:0 0 12px;font-size:1.3rem;\"\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eThe main agreement defines deliverables, revision rounds, copyright, license, paid advertising, name and image, AI usage, and compensation. The five appendices make it possible to fill in a concrete production brief, determine the approval process, and document licensing rights and delivery checks.\u003c\/p\u003e\n\n\u003ch3\u003eThe main agreement – 28 contract areas\u003c\/h3\u003e\n\n\u003cp\u003eThe template regulates, among other things:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003eparties, contact persons, and the purpose of the assignment\u003c\/li\u003e\n\n\u003cli\u003edefinition of UGC, final material, and raw material\u003c\/li\u003e\n\n\u003cli\u003eindependent contractor status\u003c\/li\u003e\n\n\u003cli\u003escope of the assignment and deliverables\u003c\/li\u003e\n\n\u003cli\u003ecreative brief and script level\u003c\/li\u003e\n\n\u003cli\u003ehooks, CTA, formats, and technical requirements\u003c\/li\u003e\n\n\u003cli\u003edeadlines and participation\u003c\/li\u003e\n\n\u003cli\u003ereview and acceptance\u003c\/li\u003e\n\n\u003cli\u003erevision rounds\u003c\/li\u003e\n\n\u003cli\u003eretakes and errors\u003c\/li\u003e\n\n\u003cli\u003ecopyright and rights to the material\u003c\/li\u003e\n\n\u003cli\u003escope, duration, and territory of the license\u003c\/li\u003e\n\n\u003cli\u003eraw material and project files\u003c\/li\u003e\n\n\u003cli\u003eediting, cutting, and derivatives\u003c\/li\u003e\n\n\u003cli\u003ename, image, and voice in advertising\u003c\/li\u003e\n\n\u003cli\u003eAI, synthetic media, digital avatar, and voice cloning\u003c\/li\u003e\n\n\u003cli\u003epaid media, whitelisting, and creator licensing\u003c\/li\u003e\n\n\u003cli\u003ePartnership Ads and TikTok Spark Ads\u003c\/li\u003e\n\n\u003cli\u003emusic and other third-party material\u003c\/li\u003e\n\n\u003cli\u003eparticipating persons, locations, and property\u003c\/li\u003e\n\n\u003cli\u003emarketing rights and product claims\u003c\/li\u003e\n\n\u003cli\u003epersonal data and GDPR\u003c\/li\u003e\n\n\u003cli\u003econfidentiality and embargo\u003c\/li\u003e\n\n\u003cli\u003eexclusivity and competing assignments\u003c\/li\u003e\n\n\u003cli\u003ecompensation, invoicing, and products\u003c\/li\u003e\n\n\u003cli\u003etravel, expenses, and props\u003c\/li\u003e\n\n\u003cli\u003eliability and rectification\u003c\/li\u003e\n\n\u003cli\u003econtract period, cancellation, termination, and dispute\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch2\u003eAppendix 1 – UGC brief and delivery specification\u003c\/h2\u003e\n\n\u003cp\u003eTo reduce the risk of misunderstandings, the agreement contains a separate production brief. There, the parties can specify project, target audience, main message, CTA, approved product claims, tone of voice, visual requirements, script level, delivery channel, and deadlines.\u003c\/p\u003e\n\n\u003cp\u003eThere is also a detailed delivery table where, for example, video format, number of versions, length, aspect ratio, raw files, and comments can be documented. Separate fields exist for hooks, CTA variants, voice-over, version without text overlay, subtitles, thumbnails, and B-roll.\u003c\/p\u003e\n\n\u003ch2\u003eAppendix 2 – Revision rounds, review, and acceptance\u003c\/h2\u003e\n\n\u003cp\u003eA common conflict in creator projects is what is actually included in a revision round. The template therefore distinguishes between \u003cstrong\u003enormal revision within the original brief\u003c\/strong\u003e and \u003cstrong\u003enew scope\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003eExamples of revision can be correcting text, switching between already recorded takes, or shortening a video. New target audience, brand new script, different product, new shooting location, or an entirely new concept can instead be treated as additional work.\u003c\/p\u003e\n\n\u003cp\u003eThe appendix contains fields for the number of revision rounds, feedback deadline, delivery time for revised version, acceptance model, extra revision costs, and rules for reshooting.\u003c\/p\u003e\n\n\u003ch2\u003eAppendix 3 – Rights and license matrix\u003c\/h2\u003e\n\n\u003cp\u003eThis is one of the most important parts of the agreement. The company can separately choose if the material may be used for:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003eorganic publishing on their own social media\u003c\/li\u003e\n\n\u003cli\u003ewebsite, e-commerce, and landing pages\u003c\/li\u003e\n\n\u003cli\u003eemail, CRM, and newsletters\u003c\/li\u003e\n\n\u003cli\u003estore, POS material, events, and digital screens\u003c\/li\u003e\n\n\u003cli\u003epaid social, display, and video ads\u003c\/li\u003e\n\n\u003cli\u003ewhitelisting, Partnership Ads, and Spark Ads\u003c\/li\u003e\n\n\u003cli\u003emarketplaces and retailers\u003c\/li\u003e\n\n\u003cli\u003eTV, CTV, cinema, and digital out-of-home\u003c\/li\u003e\n\n\u003cli\u003eraw material and the company's own edits\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003eFor each use, the parties can specify \u003cstrong\u003elicense period, territory, channel, and special conditions\u003c\/strong\u003e. There is also separate regulation of sublicensing, editing rights, and what should happen when the license period expires.\u003c\/p\u003e\n\n\u003ch2\u003ePaid ads, whitelisting, and creator licensing\u003c\/h2\u003e\n\n\u003cp\u003eThe right to publish a video organically is not the same as the right to use it in paid ads. The template therefore clearly distinguishes between organic use and paid media.\u003c\/p\u003e\n\n\u003cp\u003eIf the company wants to use the creator's identity or account through, for example, \u003cstrong\u003eMeta Partnership Ads, TikTok Spark Ads, whitelisting, or other creator licensing\u003c\/strong\u003e, the period, authorization, ad account, and separate compensation can be specified. The agreement assumes that passwords should never be handed over; the platforms' own authorization features must be used.\u003c\/p\u003e\n\n\u003ch2\u003eName, image, and voice\u003c\/h2\u003e\n\n\u003cp\u003eWhen the creator themselves appears or is heard in the material, there is a separate clause and license section for commercial use of \u003cstrong\u003ename, image, voice, and other personal characteristics\u003c\/strong\u003e. This allows the parties to decide exactly in which media and for how long the creator's identity may be used.\u003c\/p\u003e\n\n\u003ch2\u003eAI, deepfake, and voice cloning\u003c\/h2\u003e\n\n\u003cp\u003eThe template contains a special modern protection for AI and synthetic media use. Unless otherwise expressly agreed, the company's rights may not automatically be used to train models, create a digital avatar, voice clone, deepfake, synthetic dubbing, or new AI-generated material that makes it appear as if the creator has participated.\u003c\/p\u003e\n\n\u003cp\u003eIf such use is actually to be allowed, there is support for agreeing separately on purpose, technology, period, territory, approval, and compensation.\u003c\/p\u003e\n\n\u003ch2\u003eMusic and third-party rights\u003c\/h2\u003e\n\n\u003cp\u003eMusic that works for an ordinary organic video does not necessarily have to be licensed for a paid ad. Therefore, the agreement contains specific conditions regarding music, stock material, graphics, fonts, trademarks, artwork, and other third-party material.\u003c\/p\u003e\n\n\u003cp\u003eThe template also regulates liability for participating persons, private environments, and other rights that may be needed for commercial use.\u003c\/p\u003e\n\n\u003ch2\u003eAppendix 4 – Compensation and rights costs\u003c\/h2\u003e\n\n\u003cp\u003eCompensation can be divided between the production itself and the commercial license. The appendix contains fields for:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003eproduction fee\u003c\/li\u003e\n\n\u003cli\u003erights compensation\u003c\/li\u003e\n\n\u003cli\u003epaid media supplement\u003c\/li\u003e\n\n\u003cli\u003ewhitelisting\/creator licensing\u003c\/li\u003e\n\n\u003cli\u003eraw material\u003c\/li\u003e\n\n\u003cli\u003eextra hooks and versions\u003c\/li\u003e\n\n\u003cli\u003eextra revision rounds\u003c\/li\u003e\n\n\u003cli\u003enew recording after changed brief\u003c\/li\u003e\n\n\u003cli\u003eproducts kept or borrowed\u003c\/li\u003e\n\n\u003cli\u003etravel and expenses\u003c\/li\u003e\n\n\u003cli\u003epayment terms\u003c\/li\u003e\n\n\u003cli\u003ebusiness tax (F-skatt), payroll tax (A-skatt), or self-employment\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch2\u003eAppendix 5 – Delivery and rights checklist\u003c\/h2\u003e\n\n\u003cp\u003eThe final appendix serves as a practical final check before the company begins using the material. This checks, among other things, delivery format, revision rounds, raw material, music licenses, participants, license period, paid ads, name\/image\/voice, AI use, product claims, advertising identification, and personal data.\u003c\/p\u003e\u003c\/section\u003e\u003ch2\u003eLegal status verified 2026\u003c\/h2\u003e\u003cp\u003eVersion 1.0 has had its legal status verified on \u003cstrong\u003eSeptember 27, 2026\u003c\/strong\u003e, and has been designed with regard to, among other things:\u003c\/p\u003e\u003cul\u003e\n\n\u003cli\u003eAct (1960:729) on Copyright in Literary and Artistic Works\u003c\/li\u003e\n\n\u003cli\u003eAct (1978:800) on Names and Pictures in Advertising\u003c\/li\u003e\n\n\u003cli\u003eMarketing Act (2008:486)\u003c\/li\u003e\n\n\u003cli\u003eGeneral Data Protection Regulation (EU) 2016\/679, GDPR\u003c\/li\u003e\n\n\u003cli\u003eThe Swedish Authority for Privacy Protection (IMY) guidance on publishing images, films, and audio\u003c\/li\u003e\n\n\u003cli\u003eThe Swedish Consumer Agency's current work and guidance on influencer marketing and hidden advertising\u003c\/li\u003e\n\n\u003cli\u003eThe Swedish Tax Agency's guidance on compensation to influencers and creators\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eWho is the UGC agreement suitable for?\u003c\/h2\u003e\u003cp\u003eThe template is particularly suitable for e-commerce companies, brands, advertising agencies, performance marketing agencies, social media agencies, startups, content creators, UGC creators, and other companies that order commercial content for digital marketing.\u003c\/p\u003e\u003ch2\u003eYou receive\u003c\/h2\u003e\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eUGC_Creator_Agreement_2026.docx\u003c\/strong\u003e – fully editable Word template\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eUGC_Creator_Agreement_2026.pdf\u003c\/strong\u003e – finished PDF version\u003c\/li\u003e\n\n\u003cli\u003e10 professionally designed A4 pages\u003c\/li\u003e\n\n\u003cli\u003e28 contract areas\u003c\/li\u003e\n\n\u003cli\u003e5 practical appendices\u003c\/li\u003e\n\n\u003cli\u003eUGC brief and delivery specification\u003c\/li\u003e\n\n\u003cli\u003erevision and acceptance model\u003c\/li\u003e\n\n\u003cli\u003erights and license matrix\u003c\/li\u003e\n\n\u003cli\u003ecompensation appendix\u003c\/li\u003e\n\n\u003cli\u003edelivery and rights checklist\u003c\/li\u003e\n\n\u003cli\u003esignature section\u003c\/li\u003e\n\n\u003cli\u003elegal checklist and central legal sources\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eImportant regarding customization\u003c\/h2\u003e\u003cp\u003eUGC projects can differ greatly depending on product, channel, media budget, target audience, whether the creator themselves participates, and which rights the company needs. The template must therefore be adapted to the specific assignment. Minors as creators, international campaigns, regulated product categories, extensive TV\/DOOH buys, or complex personal data processing may require additional terms.\u003c\/p\u003e\u003cp\u003eThe template is a professional agreement basis but does not replace individual legal advice in particularly complex or high-risk situations.\u003c\/p\u003e\u003ch2\u003eDigital delivery\u003c\/h2\u003e\u003cp\u003eThe product is delivered digitally in Word and PDF format. No physical product is sent.\u003c\/p\u003e\u003ch2\u003eGuides and supplementary documents\u003c\/h2\u003e\u003cp\u003eUnsure which agreement is right for you? Read the comparison \u003ca href=\"\/en\/blogs\/foretag\/ugc-avtal-vs-influenceravtal\"\u003eUGC agreement or influencer agreement\u003c\/a\u003e. If the assignment includes publishing on the creator's own account, the guide \u003ca href=\"\/en\/blogs\/foretag\/influenceravtal-vad-ska-det-innehalla\"\u003ewhat an influencer agreement should contain\u003c\/a\u003e and our \u003ca href=\"\/en\/products\/influenceravtal-mall-2026-word-pdf-svensk-ratt\"\u003einfluencer agreement in Word and PDF\u003c\/a\u003e may be relevant.\u003c\/p\u003e\u003cp\u003eFor broader collaborations with exposure and reciprocal performance, there is also the \u003ca href=\"\/en\/blogs\/foretag\/sponsoravtal-motprestation-skatt-avdrag\"\u003eguide on sponsorship agreements and compensation\u003c\/a\u003e. The Swedish Consumer Agency's \u003ca href=\"https:\/\/www.konsumentverket.se\/marknadsratt-foretag\/influencers-reklaminlagg-regler-for-foretag\/\"\u003eguidance on advertising in social media\u003c\/a\u003e is important when the content is used in marketing.\u003c\/p\u003e\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eDoes the creator have to publish the material themselves?\u003c\/h3\u003e\u003cp\u003eNo. The agreement is specifically designed for UGC where the company can use the material in its own channels or ads without the creator publishing it themselves.\u003c\/p\u003e\u003ch3\u003eAre paid ads and Spark Ads included automatically?\u003c\/h3\u003e\u003cp\u003eNo. Appendix 3 makes it possible to choose exactly which uses should be included. Paid advertising and creator licensing are regulated separately.\u003c\/p\u003e\u003ch3\u003eCan the company receive raw material?\u003c\/h3\u003e\u003cp\u003eYes, if the parties choose for raw material to be included. The agreement has specific fields for raw files, B-roll, and the right to create own edits.\u003c\/p\u003e\u003ch3\u003eCan we agree on two revision rounds?\u003c\/h3\u003e\u003cp\u003eYes. Appendix 2 lets the parties specify the number of included revision rounds, response times, and what extra revisions or new recordings cost.\u003c\/p\u003e\u003ch3\u003eIs the company allowed to use the creator's face or voice in AI material?\u003c\/h3\u003e\u003cp\u003eNot according to the standard term. Such use requires a separate express agreement with defined purpose, scope, and compensation.\u003c\/p\u003e\u003ch3\u003eHow are the agreement and the five appendices delivered?\u003c\/h3\u003e\u003cp\u003eOne DOCX file and one PDF contain the main agreement and the five appendices. The same two documents are also offered in a ZIP file. There are thus three download objects, but one main document in two formats.\u003c\/p\u003e\u003ch3\u003eDo we automatically get ownership of all UGC material?\u003c\/h3\u003e\u003cp\u003eNo. The agreement's license matrix must specify which use is granted, for how long, and on which platforms. Rights to raw material, paid ads, use of the creator's identity, and AI processing must be determined expressly.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55512020844886,"sku":"UGC-CREATOR-2026","price":149.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ugc-creator-avtal-2026-word-pdf-final.png?v=1790506690"},{"product_id":"sekretessforbindelse-anstalld-mallpaket-2026-word-pdf","title":"Non-Disclosure Agreement Employee Template Package 2026 – Word\/PDF","description":"\u003ch2\u003eNon-disclosure agreement for employees 2026 – complete template package for employers\u003c\/h2\u003e\u003cp\u003eThis is a professional template package for Swedish employers who need to regulate confidentiality, trade secrets, work results, and intellectual property rights in employment – while simultaneously handling potential non-compete or non-solicitation restrictions in a more structured manner. The package is specifically designed for employment relationships and therefore goes significantly further than a standard general non-disclosure agreement (NDA) between two companies.\u003c\/p\u003e\u003cp\u003eThe existing package overview specifies four document types in Word and PDF formats, totaling 26 A4 pages. Only the main non-disclosure agreement DOCX\/PDF and the ZIP archive are verified as separate downloads.\u003c\/p\u003e\u003csection aria-label=\"What is included in the package\" style=\"border:1px solid #dbe2e8;border-radius:12px;background:#f8fafc;padding:20px;margin:24px 0;\"\u003e\u003ch2 style=\"margin:0 0 12px;font-size:1.3rem;\"\u003eWhat is included in the package\u003c\/h2\u003e\n\n\u003cp\u003eDigital Products has \u003cstrong\u003ethree verified download items\u003c\/strong\u003e:\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e01_Sekretessforbindelse_anstalld_2026.docx\u003c\/strong\u003e – editable non-disclosure agreement.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e01_Sekretessforbindelse_anstalld_2026.pdf\u003c\/strong\u003e – corresponding PDF.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eSekretessforbindelse_Anstalld_Mallpaket_2026_WORD_PDF.zip\u003c\/strong\u003e – collective archive.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp style=\"margin-bottom:0;\"\u003eThe product's existing table of contents lists four document types in Word and PDF, including an IP appendix and an exit checklist. Internal files in the ZIP archive could not be verified during this review. Language: Swedish. Version 1.0.\u003c\/p\u003e\u003c\/section\u003e\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #dbe2e8;border-radius:12px;background:#ffffff;padding:20px;margin:24px 0;\"\u003e\u003ch2 style=\"margin:0 0 12px;font-size:1.3rem;\"\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eThe non-disclosure agreement describes which information is protected, how information may be handled, and what obligations may persist after employment. The published package overview also describes an IP appendix, an optional non-compete and non-solicitation appendix, and an offboarding checklist. Please check the ZIP file for their exact file format and content.\u003c\/p\u003e\n\n\u003ch3\u003eFour document types according to the existing table of contents\u003c\/h3\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eNon-disclosure agreement for employees 2026\u003c\/strong\u003e – main agreement regarding confidentiality, trade secrets, information security, AI tools, incidents, return of property, and continued confidentiality after employment.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAppendix – Intellectual property rights \u0026amp; work results\u003c\/strong\u003e – regulates work results, copyright, software, background material, inventions, third-party material, and AI-assisted material.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eOptional non-compete and non-solicitation appendix\u003c\/strong\u003e – separate appendix with pre-screening, legitimate interests, non-compete clauses, financial compensation, non-solicitation of customers, and non-solicitation of employees. The appendix is explicitly marked as optional and should not be used indiscriminately.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eExit checklist \u0026amp; confidentiality certificate\u003c\/strong\u003e – practical offboarding document for equipment, permissions, accounts, MFA, keys, tokens, work results, handover, and confirmation of continued confidentiality.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eMore than a standard NDA\u003c\/h3\u003e\n\n\u003cp\u003eA general non-disclosure agreement can work well between companies, consultants, and partners. In an employment context, however, there are specific issues that need to be addressed: what actually constitutes a trade secret, what the employee is allowed to take with them as normal experience and professional skills, how work results and intellectual property rights should be handled, how information on private devices and cloud services should be treated, and what restrictions are reasonable after employment ends.\u003c\/p\u003e\n\n\u003cp\u003eThis package is therefore built for the employer's entire confidentiality workflow – from the initial signature to terminated employment and de-registered permissions.\u003c\/p\u003e\n\n\u003ch3\u003eConfidentiality and trade secrets\u003c\/h3\u003e\n\n\u003cp\u003eThe main document contains a clear and practically applicable definition of confidential information and trade secrets. The parties can specify particularly sensitive information categories and supplement with company-specific examples such as customer information, pricing, calculations, business plans, code, drawings, models, processes, product development, security information, and internal strategies.\u003c\/p\u003e\n\n\u003cp\u003eThe template also contains important limitations. Information that is already public, legally received from third parties, or independently developed without the use of the employer's confidential information should not automatically be treated as protected. The document also distinguishes between trade secrets and the employee's normal experience and skills.\u003c\/p\u003e\n\n\u003ch3\u003eProtected reporting and whistleblowing\u003c\/h3\u003e\n\n\u003cp\u003eConfidentiality provisions should not be used to prevent legal reporting of misconduct. The template therefore has a specific section clarifying that the non-disclosure agreement does not limit rights deriving from mandatory law, including protected whistleblowing, reporting to competent authorities, and participation in legal or regulatory proceedings when the conditions of the law are met.\u003c\/p\u003e\n\n\u003ch3\u003eAI, cloud services, and external tools\u003c\/h3\u003e\n\n\u003cp\u003eA modern non-disclosure agreement needs to handle more than email and document folders. The main agreement therefore contains specific provisions regarding external AI services, language models, automation tools, cloud services, and other external systems. The employer can specify which types of information may never be entered into external services without approval and link the use to the organization's internal AI, information security, and data protection rules.\u003c\/p\u003e\n\n\u003ch3\u003eIntellectual property rights and work results\u003c\/h3\u003e\n\n\u003cp\u003eThe separate IP appendix helps employers and employees document rights to material created during employment. The appendix covers, among other things, documentation, text, graphics, design, photographs, databases, code, scripts, models, instructions, technical solutions, and other work results.\u003c\/p\u003e\n\n\u003cp\u003eThere are specific sections for the employee's previous material and other background rights, economic copyrights, moral rights, computer programs created during employment, employee inventions, open source, and other third-party licenses as well as AI-generated or AI-assisted material. The purpose is to avoid the overly common wording that the employer \"owns everything\" without first distinguishing between different types of rights and mandatory rules.\u003c\/p\u003e\n\n\u003ch3\u003eOptional non-compete clause – with built-in reasonableness test\u003c\/h3\u003e\n\n\u003cp\u003eThe non-compete appendix is intentionally standalone. A non-compete clause should not be automatically inserted into every employment contract. Before the appendix is used, there is a checklist where the employer must consider whether there is a legitimate protected interest, whether less intrusive confidentiality measures are sufficient, whether collective agreements regulate the issue, and whether the restriction is proportional.\u003c\/p\u003e\n\n\u003cp\u003eThe appendix has fill-in fields for competing activities, geographical area, duration, potential financial compensation, and exceptions. It also contains optional sections for non-solicitation of customers and employees. The employer can document when notice of enforcement should be given and which situations should mean the clause is not applied.\u003c\/p\u003e\n\n\u003cp\u003eIf the workplace is covered by a collective agreement, applicable collective agreement rules must always be checked before use. Therefore, the template does not contain a general claim that a certain duration is always valid.\u003c\/p\u003e\n\n\u003ch3\u003eExit checklist – safer offboarding\u003c\/h3\u003e\n\n\u003cp\u003eThe package's fourth document helps the employer when employment ends. The checklist covers the return of computers, phones, access cards, and other physical property, but also the digital side of the termination.\u003c\/p\u003e\n\n\u003cp\u003eThere are control points for items such as email and calendar, Microsoft 365 or Google Workspace, VPN, remote access, ERP\/CRM\/HR systems, GitHub\/GitLab\/Bitbucket, cloud platforms, Shopify\/e-commerce\/ad accounts, password managers, MFA\/passkeys\/hardware keys, API keys, SSH keys, tokens, and other security secrets. There is also a check of private devices, private cloud accounts, USB copies, and AI\/SaaS services where work material may have been processed.\u003c\/p\u003e\n\n\u003ch3\u003ePractical post-employment confidentiality certificate\u003c\/h3\u003e\n\n\u003cp\u003eThe exit document includes a separate confidentiality certificate where the employee can confirm that the employer's confidential information and property have been returned or handled according to instructions and that remaining confidentiality obligations have been noted. At the same time, the employer receives an internal checklist to document which permissions have been terminated and whether any non-compete appendix should actually be enforced.\u003c\/p\u003e\u003c\/section\u003e\u003ch3\u003eDesigned based on Swedish law\u003c\/h3\u003e\u003cp\u003eThe legal situation was reviewed on September 27, 2026. The template package has been designed based on, among others, the Trade Secrets Act (2018:558), the Contracts Act (1915:218), the Copyright Act (1960:729), the Act on the Right to Employee Inventions (1949:345), and the Whistleblowing Act (2021:890). For non-compete clauses, the Confederation of Swedish Enterprise and PTK's agreement on non-compete clauses is also noted when this or a corresponding collective agreement is applicable.\u003c\/p\u003e\u003ch3\u003eWho is this package for?\u003c\/h3\u003e\u003cp\u003eThe package is suitable for Swedish limited companies and other employers who handle business-critical information, customer registers, pricing, product development, code, technology, drawings, financial information, sales strategies, security data, or other sensitive work results. It can be used for both new and existing employment, but when introducing it during an ongoing employment, the employer should specifically assess collective agreements, negotiations, contract changes, and other labor law prerequisites.\u003c\/p\u003e\u003ch3\u003eWord and PDF included\u003c\/h3\u003e\u003cp\u003eThe main non-disclosure agreement is verified in DOCX and PDF formats. A ZIP archive is also offered. The previous package overview lists four document types totaling 26 pages, but the internal file content of the archive is not verified.\u003c\/p\u003e\u003cp\u003eDigital download of DOCX, PDF, and ZIP; no physical product is sent.\u003c\/p\u003e\u003ch3\u003eImportant\u003c\/h3\u003e\u003cp\u003eThe documents are professional templates and working materials and must be adapted to the specific employment. Always check the applicable collective agreement, the employer's actual protection needs, and current circumstances. The non-compete appendix should only be used after individual assessment. In the case of particularly intrusive non-compete restrictions, complex IP issues, inventions, international conditions, or disputes, qualified legal advice should be considered.\u003c\/p\u003e\u003ch2\u003eGuides on confidentiality in employment\u003c\/h2\u003e\u003cp\u003eRead the \u003ca href=\"\/en\/blogs\/foretag\/sekretessforbindelse-anstalld\"\u003eguide on non-disclosure agreements for employees\u003c\/a\u003e and \u003ca href=\"\/en\/blogs\/foretag\/anstallningsavtal-vad-ska-det-innehalla\"\u003ewhat terms an employment contract should contain\u003c\/a\u003e to determine how the documents complement each other. Confidentiality terms must not be designed to prevent legal reporting; also see the \u003ca href=\"\/en\/blogs\/foretag\/visselblasarpolicy-krav-innehall\"\u003eguide on whistleblower policy and reporting channels\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003eIf you need internal rules for the use of AI services, an \u003ca href=\"\/en\/blogs\/foretag\/ai-policy-foretag\"\u003eAI policy for the company\u003c\/a\u003e can be a relevant supplement.\u003c\/p\u003e\u003ch2\u003eCommon questions\u003c\/h2\u003e\u003ch3\u003eDoes the non-disclosure agreement also apply after employment has ended?\u003c\/h3\u003e\u003cp\u003eCertain confidentiality obligations may continue to apply after employment, but the extent of the protection depends on the information, contract terms, and applicable law. The employee's normal experience and skills are not automatically trade secrets.\u003c\/p\u003e\u003ch3\u003eIs the non-compete appendix mandatory?\u003c\/h3\u003e\u003cp\u003eNo. Non-compete restrictions must be assessed individually and can be affected by collective agreements and reasonableness requirements. The appendix should only be used after individual assessment.\u003c\/p\u003e\u003ch3\u003eDo I get four separate Word files?\u003c\/h3\u003e\u003cp\u003eDigital Products provides the main non-disclosure agreement in DOCX and PDF as well as a ZIP archive. The package's content overview specifies four document types, but the content of the archive needs to be checked before the number of separate Word files can be confirmed.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55513407783254,"sku":"SEKRETESS-ANSTALLD-2026","price":99.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/sekretessforbindelse-anstalld-2026-word-pdf.png?v=1790517990"},{"product_id":"personalhandbok-hr-policy-mallpaket-2026","title":"Employee Handbook \u0026 HR Policy Template Package 2026 – Word\/PDF","description":"\n\u003ch2\u003eEmployee Handbook \u0026amp; HR Policy Template Package 2026 – complete HR documentation for Swedish employers\u003c\/h2\u003e\n\u003cp\u003e\u003cstrong\u003eA complete and editable HR package in Word and PDF\u003c\/strong\u003e for companies wanting to consolidate internal rules, guidelines, and personnel information into a professional employee handbook. The package includes an extensive \u003cstrong\u003eEmployee Handbook 2026\u003c\/strong\u003e, a separate \u003cstrong\u003eHR Policy Library\u003c\/strong\u003e, and an \u003cstrong\u003eacknowledgement template\u003c\/strong\u003e that can be used to document that employees have received access to current governance documents.\u003c\/p\u003e\n\n\u003cp\u003eThe templates are developed for Swedish employers and legally reviewed as of \u003cstrong\u003eOctober 2, 2026\u003c\/strong\u003e. The content is structured so that the company can adapt the documents according to their organization, collective bargaining agreements, employment contracts, working methods, and industry.\u003c\/p\u003e\n\n\u003csection aria-label=\"What is included in the package\" style=\"border:1px solid #d6e0e8;border-radius:12px;background:#f8fafc;padding:18px 20px;margin:24px 0\"\u003e\u003ch2 style=\"font-size:1.3rem;margin:0 0 12px\"\u003eWhat is included in the package\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eA ZIP archive\u003c\/strong\u003e is verified as a digital download: \u003cstrong\u003ePersonalhandbok_HR_Policy_Mallpaket_2026_WORD_PDF.zip\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003eThe previous product listing describes three document types – employee handbook, HR policy library, and acknowledgement template – each in DOCX and PDF, for a total of six files \u003cem\u003einside the ZIP\u003c\/em\u003e. These files are not separate download items, and the internal file list of the ZIP archive has not been verified here.\u003c\/p\u003e\n\n\u003cp style=\"margin:0\"\u003eLanguage: Swedish. Document version: 1.0 (2026-10-02). The product is intended as an adaptable foundational basis, not as a generally valid set of personnel regulations without further measures.\u003c\/p\u003e\u003c\/section\u003e\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #d6e0e8;border-radius:12px;background:#fff;padding:18px 20px;margin:24px 0\"\u003e\u003ch2 style=\"font-size:1.3rem;margin:0 0 12px\"\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eThe Employee Handbook\u003c\/strong\u003e gathers routines for working hours, absence, work environment, privacy, and employment matters. \u003cstrong\u003eThe Policy Library\u003c\/strong\u003e provides, as described, suggestions for separate rules regarding, for example, equal treatment, AI, information security, remote work, and whistleblowing. \u003cstrong\u003eThe acknowledgement template\u003c\/strong\u003e documents that the employee has taken part of the applicable information. The employer must verify that the routines harmonize with law, collective agreements, and individual agreements.\u003c\/p\u003e\u003c\/section\u003e\u003ch3\u003eDocument types according to original file list\u003c\/h3\u003e\n\u003cul\u003e\n\n\u003cli\u003eEmployee Handbook 2026 – Word (DOCX)\u003c\/li\u003e\n\n\u003cli\u003eEmployee Handbook 2026 – PDF\u003c\/li\u003e\n\n\u003cli\u003eHR Policy Library 2026 – Word (DOCX)\u003c\/li\u003e\n\n\u003cli\u003eHR Policy Library 2026 – PDF\u003c\/li\u003e\n\n\u003cli\u003eAcknowledgement of employee handbook \u0026amp; policies – Word (DOCX)\u003c\/li\u003e\n\n\u003cli\u003eAcknowledgement of employee handbook \u0026amp; policies – PDF\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eThe Employee Handbook includes, among other things\u003c\/h3\u003e\n\u003cul\u003e\n\n\u003cli\u003ecompany values and code of conduct\u003c\/li\u003e\n\n\u003cli\u003eemployment and onboarding\u003c\/li\u003e\n\n\u003cli\u003eworking hours, attendance, and leave\u003c\/li\u003e\n\n\u003cli\u003esalary, benefits, and expenses\u003c\/li\u003e\n\n\u003cli\u003ework environment and organizational\/social work environment\u003c\/li\u003e\n\n\u003cli\u003eequal treatment, harassment, and retaliation\u003c\/li\u003e\n\n\u003cli\u003ework adaptation, sick leave, and rehabilitation\u003c\/li\u003e\n\n\u003cli\u003eIT, information security, and personal data\u003c\/li\u003e\n\n\u003cli\u003eAI policy and AI competence\u003c\/li\u003e\n\n\u003cli\u003esocial media and external communication\u003c\/li\u003e\n\n\u003cli\u003eremote work and private equipment\u003c\/li\u003e\n\n\u003cli\u003etravel, representation, and costs\u003c\/li\u003e\n\n\u003cli\u003ewhistleblowing and reporting of misconduct\u003c\/li\u003e\n\n\u003cli\u003econfidentiality, trade secrets, and intellectual property\u003c\/li\u003e\n\n\u003cli\u003etermination of employment and return of company property\u003c\/li\u003e\n\n\u003cli\u003edocument management, version control, and acknowledgement\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eSeparate HR Policy Library\u003c\/h3\u003e\n\u003cp\u003eThe policy library contains ready-made policy texts that can be used independently or integrated into the employee handbook:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003eequal treatment and anti-harassment\u003c\/li\u003e\n\n\u003cli\u003ework environment and OSA (Organizational and Social Work Environment)\u003c\/li\u003e\n\n\u003cli\u003eIT and information security\u003c\/li\u003e\n\n\u003cli\u003epersonal data and personnel privacy\u003c\/li\u003e\n\n\u003cli\u003eAI policy for employees\u003c\/li\u003e\n\n\u003cli\u003esocial media\u003c\/li\u003e\n\n\u003cli\u003eremote and hybrid work\u003c\/li\u003e\n\n\u003cli\u003eBYOD – use of private equipment\u003c\/li\u003e\n\n\u003cli\u003etravel and expense policy\u003c\/li\u003e\n\n\u003cli\u003ealcohol, drugs, and safety\u003c\/li\u003e\n\n\u003cli\u003ewhistleblowing – overview and reference to separate routine\u003c\/li\u003e\n\n\u003cli\u003epolicy management and review\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eWork environment and OSA – updated according to the new AFS regulations\u003c\/h3\u003e\n\u003cp\u003eThe package takes into account the Swedish Work Environment Authority's new regulatory structure that has been in effect since \u003cstrong\u003eJanuary 1, 2025\u003c\/strong\u003e. AFS 2023:1 requires, among other things, a work environment policy and routines for the systematic work environment management; for ten or more employees, these must be in writing. AFS 2023:2 contains requirements regarding the organizational and social work environment, workload, abusive discrimination, and written OSA goals for ten or more employees.\u003c\/p\u003e\n\n\u003ch3\u003eEqual treatment and active measures\u003c\/h3\u003e\n\u003cp\u003eAll employers must work continuously with active measures against discrimination. The package therefore contains clear guidelines regarding working conditions, recruitment, competence development, parenthood, harassment, sexual harassment, and retaliation. With at least 25 employees, all parts of the work with active measures must be documented in writing. Salary surveys must be documented in writing with at least 10 employees.\u003c\/p\u003e\n\n\u003ch3\u003eGDPR and personnel privacy\u003c\/h3\u003e\n\u003cp\u003eEmployers who process personal data about employees are covered by the GDPR. The package therefore contains guidelines on information to employees, access, logging, control and monitoring, deletion, and personal data incidents. The employer must be clear about why data is collected and how it is used, and control measures must be proportionate and legally justified.\u003c\/p\u003e\n\n\u003ch3\u003eAI Policy 2026\u003c\/h3\u003e\n\u003cp\u003eThe AI sections take into account the EU AI Act. Article 4 requires that providers and organizations using AI systems take measures to support sufficient AI competence among staff and other persons using the systems on their behalf. The policy therefore contains rules on approved AI tools, trade secrets, personal data, human oversight, and quality assurance.\u003c\/p\u003e\n\n\u003ch3\u003eRemote work, BYOD, and IT security\u003c\/h3\u003e\n\u003cp\u003eThe package contains basic policy texts for hybrid work, remote work, and the use of private equipment. For more detailed and permanent arrangements, a separate remote work or BYOD agreement should be used. This makes it possible to keep the employee handbook general while individual working arrangements are regulated separately.\u003c\/p\u003e\n\n\u003ch3\u003eWhistleblowing\u003c\/h3\u003e\n\u003cp\u003eBusiness operators who, at the beginning of the calendar year, had \u003cstrong\u003e50 or more employees\u003c\/strong\u003e are, as a general rule, subject to the obligation to have internal reporting channels in accordance with the Whistleblowing Act. The employee handbook therefore includes a space for reference to the company's separate whistleblowing policy and reporting channel.\u003c\/p\u003e\n\n\u003ch3\u003eImportant regarding salary transparency 2026\u003c\/h3\u003e\n\u003cp\u003eThe package does not address proposed Swedish salary transparency rules as if they were already current law. In March 2026, the government announced that no bill on the implementation of the EU Salary Transparency Directive is currently intended to be submitted, and that Sweden is working for a postponed implementation date and renegotiation. Existing requirements under the Discrimination Act, including salary surveys and active measures, however, remain in place.\u003c\/p\u003e\n\n\u003ch3\u003eAcknowledgement template included\u003c\/h3\u003e\n\u003cp\u003eA separate acknowledgement makes it possible to document that the employee has received access to the employee handbook and relevant policies. The acknowledgement is deliberately phrased as a receipt and information confirmation – it does not claim that the employer can automatically change individual contract terms by updating the handbook.\u003c\/p\u003e\n\n\u003ch3\u003eLegal basis\u003c\/h3\u003e\n\u003cp\u003eThe template package has been developed with consideration to, among others:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003eEmployment Protection Act (1982:80)\u003c\/li\u003e\n\n\u003cli\u003eAnnual Leave Act (1977:480)\u003c\/li\u003e\n\n\u003cli\u003eWorking Hours Act (1982:673)\u003c\/li\u003e\n\n\u003cli\u003eParental Leave Act (1995:584)\u003c\/li\u003e\n\n\u003cli\u003eDiscrimination Act (2008:567)\u003c\/li\u003e\n\n\u003cli\u003eWork Environment Act (1977:1160)\u003c\/li\u003e\n\n\u003cli\u003eAFS 2023:1 and AFS 2023:2\u003c\/li\u003e\n\n\u003cli\u003eGeneral Data Protection Regulation (GDPR)\u003c\/li\u003e\n\n\u003cli\u003eTrade Secrets Act (2018:558)\u003c\/li\u003e\n\n\u003cli\u003eWhistleblowing Act (2021:890)\u003c\/li\u003e\n\n\u003cli\u003eRegulation (EU) 2024\/1689 on artificial intelligence, in applicable parts\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eWho is the package for?\u003c\/h3\u003e\n\u003cul\u003e\n\n\u003cli\u003esmall and medium-sized Swedish companies\u003c\/li\u003e\n\n\u003cli\u003egrowing companies that want to standardize HR routines\u003c\/li\u003e\n\n\u003cli\u003ecompanies that lack a consolidated employee handbook\u003c\/li\u003e\n\n\u003cli\u003eemployers who want to document IT, AI, GDPR, and remote work rules\u003c\/li\u003e\n\n\u003cli\u003eHR managers, CEOs, and company management who need an editable base package\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eGuides and supplementary documents\u003c\/h3\u003e\u003cp\u003eFor support in the design, read \u003ca href=\"\/en\/blogs\/foretag\/personalhandbok-vad-ska-den-innehalla\"\u003ewhat an employee handbook should contain\u003c\/a\u003e and \u003ca href=\"\/en\/blogs\/foretag\/anstallningsavtal-vad-ska-det-innehalla\"\u003ewhat should be regulated in individual employment contracts\u003c\/a\u003e. For the work environment, the \u003ca href=\"\/en\/blogs\/foretag\/systematiskt-arbetsmiljoarbete-sam-afs-2023-1\"\u003eSAM guide\u003c\/a\u003e can help; for workplace rules regarding AI, there is the \u003ca href=\"\/en\/blogs\/foretag\/ai-policy-foretag\"\u003eguide on AI policy\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003eEmployers may also need separate routines for \u003ca href=\"\/en\/blogs\/foretag\/visselblasarpolicy-krav-innehall\"\u003ewhistleblowing\u003c\/a\u003e and \u003ca href=\"\/en\/blogs\/foretag\/distansarbete-byod-policy-avtal-arbetsgivare\"\u003eremote work and BYOD\u003c\/a\u003e.\u003c\/p\u003e\u003ch3\u003eFrequently asked questions\u003c\/h3\u003e\u003ch4\u003eAre the handbook's rules automatically binding for all employees?\u003c\/h4\u003e\u003cp\u003eNo. It depends on how the rules were introduced, what they concern, and their relationship to mandatory law, collective agreements, and individual contracts. An acknowledgement is primarily proof of information received.\u003c\/p\u003e\u003ch4\u003eAre the policies in the employee handbook sufficient to meet the requirements for a whistleblowing function?\u003c\/h4\u003e\u003cp\u003eNo. Businesses that are covered also need to secure functioning internal reporting channels, authorized recipients, information routines, and correct personal data handling.\u003c\/p\u003e\u003ch4\u003eHow many files do I get upon purchase?\u003c\/h4\u003e\u003cp\u003eA ZIP file is offered as a download. The product listing specifies employee handbook, policy library, and acknowledgement template in Word and PDF, but the ZIP archive's internal files have not been reviewed individually.\u003c\/p\u003e\u003ch3\u003eNote\u003c\/h3\u003e\n\u003cp\u003eThe employee handbook is a general document basis and must be adapted to the company's actual operations. Collective agreements, individual employment contracts, and mandatory law take precedence over conflicting formulations in the handbook. Terms that are to be individually binding should be regulated in employment contracts or a special agreement.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eFormat:\u003c\/strong\u003e Word (DOCX) + PDF\u003cbr\u003e\n\u003cstrong\u003eLanguage:\u003c\/strong\u003e Swedish\u003cbr\u003e\n\u003cstrong\u003eJurisdiction:\u003c\/strong\u003e Sweden\u003cbr\u003e\n\u003cstrong\u003eVerified digital delivery:\u003c\/strong\u003e 1 ZIP (product listing indicates 6 internal files, not separately checked)\u003cbr\u003e\n\u003cstrong\u003eVersion:\u003c\/strong\u003e 1.0 – 2026-10-02\u003c\/p\u003e\n","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55580531982678,"sku":"PERSONALHANDBOK-HR-2026","price":249.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/personalhandbok-hr-policy-mallpaket-2026.png?v=1790967251"},{"product_id":"dpia-konsekvensbedomning-gdpr-mallpaket-2026","title":"DPIA \/ Data Protection Impact Assessment GDPR Template Package 2026 – Word\/PDF\/Excel","description":"\n\u003ch2\u003eDPIA \/ Data Protection Impact Assessment GDPR Template Package 2026 – Word, PDF \u0026amp; Excel\u003c\/h2\u003e\n\u003cp\u003e\u003cstrong\u003eComplete template package for Data Protection Impact Assessment (DPIA)\u003c\/strong\u003e in accordance with Article 35 of the GDPR. The package is designed for Swedish companies, organizations, public authorities, project managers, data protection officers (DPOs), information security functions, and legal professionals who need to document high-risk processing of personal data in a structured, auditable, and practical manner.\u003c\/p\u003e\n\n\u003cp\u003eThe package combines \u003cstrong\u003efour professional document templates in Word\/PDF\u003c\/strong\u003e with an extensive \u003cstrong\u003eExcel tool for screening, risk assessment, risk-mitigating measures, consultation, Article 36 assessment, and continuous review\u003c\/strong\u003e. A total of 9 files are included.\u003c\/p\u003e\n\n\u003csection aria-label=\"Package contents and delivery\" style=\"border:1px solid #dbe3ed;border-radius:12px;padding:18px 20px;margin:24px 0;background:#f8fafc\"\u003e\u003ch2 style=\"font-size:1.25rem;margin:0 0 10px\"\u003eWhat is included in the package\u003c\/h2\u003e\n\n\u003cp\u003eDigital Products delivers \u003cstrong\u003eone ZIP archive\u003c\/strong\u003e: DPIA_Konsekvensbedomning_GDPR_Mallpaket_2026_WORD_PDF_EXCEL.zip.\u003c\/p\u003e\n\n\u003cp\u003eAccording to the product's original inventory, the package comprises \u003cstrong\u003efour documents in Word and PDF as well as an Excel tool\u003c\/strong\u003e, totaling nine internal format files. The archive's internal content has not been independently verified. The documents are delivered as a ZIP file, not as nine separate download objects.\u003c\/p\u003e\n\n\u003cp style=\"margin:0\"\u003eLanguage: Swedish. Version: 1.0 – 2026-10-03.\u003c\/p\u003e\u003c\/section\u003e\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #dbe3ed;border-radius:12px;padding:18px 20px;margin:24px 0;background:#fff\"\u003e\u003ch2 style=\"font-size:1.25rem;margin:0 0 10px\"\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eDPIA Main Template:\u003c\/strong\u003e planned processing, purpose, necessity, proportionality, and consequences for data subjects. \u003cstrong\u003eScreening:\u003c\/strong\u003e documentation to determine whether an impact assessment is required. \u003cstrong\u003eConsultation Documentation:\u003c\/strong\u003e records of the DPO's advice and potential prior consultation. \u003cstrong\u003eReview:\u003c\/strong\u003e decisions and change log. \u003cstrong\u003eExcel Tool:\u003c\/strong\u003e risk register, measures, follow-up, and risk values according to the product's file description.\u003c\/p\u003e\n\n\u003cp style=\"margin:0\"\u003eA DPIA is a documented and ongoing assessment of risks to the rights and freedoms of individuals – not a certification that the business complies with the GDPR.\u003c\/p\u003e\u003c\/section\u003e\u003ch3\u003eDocuments according to the package's file list\u003c\/h3\u003e\n\u003cul\u003e\n\n\u003cli\u003eDPIA \/ Data Protection Impact Assessment GDPR 2026 – Word (DOCX)\u003c\/li\u003e\n\n\u003cli\u003eDPIA \/ Data Protection Impact Assessment GDPR 2026 – PDF\u003c\/li\u003e\n\n\u003cli\u003eDPIA Screening \/ Needs Assessment – Word\u003c\/li\u003e\n\n\u003cli\u003eDPIA Screening \/ Needs Assessment – PDF\u003c\/li\u003e\n\n\u003cli\u003eConsultation, DPO Opinion \u0026amp; Prior Consultation – Word\u003c\/li\u003e\n\n\u003cli\u003eConsultation, DPO Opinion \u0026amp; Prior Consultation – PDF\u003c\/li\u003e\n\n\u003cli\u003eDPIA Review, Decision \u0026amp; Change Log – Word\u003c\/li\u003e\n\n\u003cli\u003eDPIA Review, Decision \u0026amp; Change Log – PDF\u003c\/li\u003e\n\n\u003cli\u003eDPIA Risk \u0026amp; Screening Work Tool – Excel (XLSX)\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eWhen is a DPIA required?\u003c\/h3\u003e\n\u003cp\u003eAccording to Article 35 of the GDPR, the controller must carry out an impact assessment \u003cstrong\u003ebefore\u003c\/strong\u003e starting a type of processing if the processing is likely to result in a high risk to the rights and freedoms of natural persons. This applies particularly in cases such as extensive profiling or automated decision-making with significant effect, large-scale processing of sensitive personal data or data relating to criminal convictions, and large-scale systematic monitoring.\u003c\/p\u003e\n\n\u003cp\u003eFurthermore, the IMY (Swedish Authority for Privacy Protection) has a specific list according to Article 35.4 and uses the nine high-risk criteria developed in European data protection guidance. As a general rule, at least two fulfilled criteria indicate that a DPIA should be carried out, but a single criterion may suffice in an individual case. The screening template and the Excel tool are built to document this very assessment.\u003c\/p\u003e\n\n\u003ch3\u003eScreening \/ needs assessment\u003c\/h3\u003e\n\u003cp\u003eThe screening template helps you document before starting a project why a DPIA is required – or why it is not considered mandatory. It includes checks for:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003eArticle 35.3 GDPR\u003c\/li\u003e\n\n\u003cli\u003eIMY’s Article 35.4 list\u003c\/li\u003e\n\n\u003cli\u003eevaluation and scoring\u003c\/li\u003e\n\n\u003cli\u003eautomated decision-making with significant effect\u003c\/li\u003e\n\n\u003cli\u003esystematic monitoring\u003c\/li\u003e\n\n\u003cli\u003esensitive or highly personal data\u003c\/li\u003e\n\n\u003cli\u003elarge-scale processing\u003c\/li\u003e\n\n\u003cli\u003emerging of datasets\u003c\/li\u003e\n\n\u003cli\u003evulnerable data subjects\u003c\/li\u003e\n\n\u003cli\u003einnovative use or new technology, including AI\u003c\/li\u003e\n\n\u003cli\u003eprocessing that prevents a person from exercising a right or accessing a service or contract\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eComplete DPIA according to Article 35\u003c\/h3\u003e\n\u003cp\u003eThe main template is designed to document the elements required by the GDPR and highlighted by the IMY in their guidance. It includes, among other things:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003esystematic description of the processing and its purposes\u003c\/li\u003e\n\n\u003cli\u003edata subjects and categories of personal data\u003c\/li\u003e\n\n\u003cli\u003esensitive personal data and Article 10 data\u003c\/li\u003e\n\n\u003cli\u003esystems, technology, AI, profiling, and automated decision-making\u003c\/li\u003e\n\n\u003cli\u003eprocessors and recipients\u003c\/li\u003e\n\n\u003cli\u003ethird-country transfers\u003c\/li\u003e\n\n\u003cli\u003estorage and erasure\u003c\/li\u003e\n\n\u003cli\u003edata flow and lifecycle\u003c\/li\u003e\n\n\u003cli\u003elegal basis\u003c\/li\u003e\n\n\u003cli\u003eassessment of necessity and proportionality\u003c\/li\u003e\n\n\u003cli\u003eprivacy by design and privacy by default\u003c\/li\u003e\n\n\u003cli\u003erisks to the rights and freedoms of individuals\u003c\/li\u003e\n\n\u003cli\u003erisk-mitigating technical, organizational, and legal measures\u003c\/li\u003e\n\n\u003cli\u003eresidual risk\u003c\/li\u003e\n\n\u003cli\u003edecision on whether processing can commence\u003c\/li\u003e\n\n\u003cli\u003eneed for prior consultation with the IMY\u003c\/li\u003e\n\n\u003cli\u003eplan for continuous review\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eRisks apply to people – not the company’s business risk\u003c\/h3\u003e\n\u003cp\u003eA common weakness in DPIA work is that the risk analysis drifts toward operational risk. The template therefore explicitly distinguishes between these areas. The DPIA risk must concern how the processing may affect the \u003cstrong\u003erights and freedoms of natural persons\u003c\/strong\u003e, for example through discrimination, identity theft, financial loss, damage to reputation, loss of confidentiality, improper monitoring, incorrect profiling, restricted self-determination, or other physical, material, or non-material damage.\u003c\/p\u003e\n\n\u003ch3\u003eExcel tool with automatic risk classification\u003c\/h3\u003e\n\u003cp\u003eThe Excel file contains separate worksheets for:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003edashboard with key metrics\u003c\/li\u003e\n\n\u003cli\u003eDPIA screening\u003c\/li\u003e\n\n\u003cli\u003eprocessing description\u003c\/li\u003e\n\n\u003cli\u003enecessity and proportionality\u003c\/li\u003e\n\n\u003cli\u003erisk register\u003c\/li\u003e\n\n\u003cli\u003erisk measures\u003c\/li\u003e\n\n\u003cli\u003econsultation and DPO advice\u003c\/li\u003e\n\n\u003cli\u003ereview and change log\u003c\/li\u003e\n\n\u003cli\u003eArticle 36 – documentation for prior consultation\u003c\/li\u003e\n\n\u003cli\u003elegal sources and guidance\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003eThe risk register automatically calculates risk values based on probability and impact, showing both \u003cstrong\u003einherent risk\u003c\/strong\u003e and \u003cstrong\u003eresidual risk after planned measures\u003c\/strong\u003e. This makes it easier to track how protective measures actually change the risk landscape.\u003c\/p\u003e\n\n\u003ch3\u003eThe role of the Data Protection Officer\u003c\/h3\u003e\n\u003cp\u003eIf the organization has a data protection officer, the DPO must be consulted during the implementation of the DPIA. The DPO can, among other things, provide advice on the need for a DPIA, methodology, risks, protective measures, and whether the assessment has been carried out correctly. However, it remains the controller’s responsibility to ensure that the DPIA is performed and for the decisions made.\u003c\/p\u003e\n\n\u003cp\u003eThe package therefore includes a separate template for \u003cstrong\u003eDPO opinion and consultation\u003c\/strong\u003e where advice, deviations, and follow-up can be clearly documented.\u003c\/p\u003e\n\n\u003ch3\u003eViews of data subjects\u003c\/h3\u003e\n\u003cp\u003eThe GDPR also implies that the views of data subjects or their representatives should be sought where appropriate. The consultation template therefore includes specific fields for method, participants, views, how the views have been taken into account, and – if consultation is not carried out – why it was not appropriate or possible.\u003c\/p\u003e\n\n\u003ch3\u003eArticle 36 – prior consultation with the IMY\u003c\/h3\u003e\n\u003cp\u003eIf the DPIA shows that the processing would still entail a \u003cstrong\u003ehigh risk despite planned risk-mitigating measures\u003c\/strong\u003e, the controller must request prior consultation with the IMY before starting the processing. The package includes both document fields and a specific Excel sheet to verify that the documentation is complete before such an assessment or request is made.\u003c\/p\u003e\n\n\u003ch3\u003eDPIA is an ongoing process\u003c\/h3\u003e\n\u003cp\u003eThe impact assessment should not be filed away and forgotten after the project starts. The IMY describes the DPIA as an ongoing process. A new or updated assessment may be needed if, for example, purposes, data categories, number of data subjects, systems, AI functionality, suppliers, recipients, third-country transfers, or security risks change.\u003c\/p\u003e\n\n\u003cp\u003eThe separate template for \u003cstrong\u003ereview, decision, and change log\u003c\/strong\u003e makes it possible to document these changes and check that the actual processing still aligns with the decided DPIA.\u003c\/p\u003e\n\n\u003ch3\u003eParticularly suitable for\u003c\/h3\u003e\n\u003cul\u003e\n\n\u003cli\u003enew IT systems and SaaS services\u003c\/li\u003e\n\n\u003cli\u003eAI and automated analysis\u003c\/li\u003e\n\n\u003cli\u003eprofiling and scoring\u003c\/li\u003e\n\n\u003cli\u003eHR and personnel systems\u003c\/li\u003e\n\n\u003cli\u003ecamera and sensor solutions\u003c\/li\u003e\n\n\u003cli\u003ehealth and other sensitive personal data\u003c\/li\u003e\n\n\u003cli\u003elarge-scale customer and user databases\u003c\/li\u003e\n\n\u003cli\u003emerging of different data sources\u003c\/li\u003e\n\n\u003cli\u003enew cloud providers or third-country transfers\u003c\/li\u003e\n\n\u003cli\u003eprocessing of children's or other vulnerable groups' data\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eLegal basis\u003c\/h3\u003e\n\u003cp\u003eThe package has been legally reviewed as of October 3, 2026, and is based on, among others:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003ethe General Data Protection Regulation (EU) 2016\/679, particularly Articles 5, 6, 9, 10, 25, 32, 35, 36, and 39\u003c\/li\u003e\n\n\u003cli\u003ethe IMY’s guidance on impact assessment and practical guide\u003c\/li\u003e\n\n\u003cli\u003ethe IMY’s list according to Article 35.4\u003c\/li\u003e\n\n\u003cli\u003eEDPB\/WP29 Guidelines on Data Protection Impact Assessment, WP248 rev.01\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003eIn 2026, the EDPB presented a new proposal for a common European DPIA template for public consultation. However, this product is not dependent on a consultation draft that is not yet finalized, but is primarily based on current GDPR and the IMY’s current Swedish guidance.\u003c\/p\u003e\n\n\u003ch3\u003eGuides and relevant legal sources\u003c\/h3\u003e\u003cp\u003eRead our \u003ca href=\"\/en\/blogs\/foretag\/dpia-konsekvensbedomning-gdpr-guide\"\u003eguide on impact assessment under the GDPR\u003c\/a\u003e. For related documentation, the \u003ca href=\"\/en\/blogs\/foretag\/registerforteckning-gdpr-artikel-30-ropa\"\u003eguide on record of processing activities (RoPA)\u003c\/a\u003e and the \u003ca href=\"\/en\/blogs\/foretag\/intresseavvagning-gdpr-berattigat-intresse-lia\"\u003eguide on legitimate interest assessment\u003c\/a\u003e can help keep GDPR documentation consistent. See also the \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/det-har-galler-enligt-gdpr\/konsekvensbedomning\/\"\u003eIMY’s guidance on DPIA\u003c\/a\u003e.\u003c\/p\u003e\u003ch3\u003eFrequently asked questions\u003c\/h3\u003e\u003ch4\u003eWhen must a DPIA be carried out?\u003c\/h4\u003e\u003cp\u003eAccording to Article 35 of the GDPR, the assessment must be done before processing that is likely to result in a high risk to the rights and freedoms of natural persons. The IMY’s list and guidance help with the assessment.\u003c\/p\u003e\u003ch4\u003eIs an impact assessment the same as a record of processing activities?\u003c\/h4\u003e\u003cp\u003eNo. The record of processing activities according to Article 30 documents processing, while a DPIA according to Article 35 assesses, among other things, risks, necessity, proportionality, and protective measures for high-risk processing.\u003c\/p\u003e\u003ch4\u003eDoes the data protection officer need to approve a DPIA?\u003c\/h4\u003e\u003cp\u003eIf a data protection officer exists, they should be consulted. The controller remains responsible for the assessment, decision, and ongoing follow-up.\u003c\/p\u003e\u003ch4\u003eAre nine individual downloads delivered?\u003c\/h4\u003e\u003cp\u003eNo. A ZIP archive is linked to the product. The product inventory describes nine internal format files but has not been verified inside the archive.\u003c\/p\u003e\u003ch3\u003eNote\u003c\/h3\u003e\n\u003cp\u003eThe templates are general compliance documentation. They do not replace an actual analysis of the planned processing or individual legal advice. A correct DPIA must be based on real systems, data flows, purposes, suppliers, data subjects, risks, and protective measures. Specific sectoral regulations may also need to be taken into account.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eFormat:\u003c\/strong\u003e Word (DOCX) + PDF + Excel (XLSX)\u003cbr\u003e\n\u003cstrong\u003eLanguage:\u003c\/strong\u003e Swedish\u003cbr\u003e\n\u003cstrong\u003eJurisdiction:\u003c\/strong\u003e Sweden \/ EU\u003cbr\u003e\n\u003cstrong\u003eDelivery:\u003c\/strong\u003e 1 ZIP (inventory lists 9 internal files; not separately inventoried)\u003cbr\u003e\n\u003cstrong\u003eVersion:\u003c\/strong\u003e 1.0 – 2026-10-03\u003c\/p\u003e\n","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55582656299350,"sku":"DPIA-GDPR-2026","price":249.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/dpia-konsekvensbedomning-gdpr-mallpaket-2026.png?v=1790984985"},{"product_id":"produktansvar-product-liability-readiness-2026-2027","title":"Product Liability \u0026 Product Liability Readiness 2026\/2027 – Swedish + English | EU 2024\/2853 Word\/PDF\/Excel","description":"\u003ch2\u003eProduct Liability 2026\/2027 – complete readiness package in Swedish + English\u003c\/h2\u003e\n\u003cp\u003eA professional documentation and workflow tool for companies that manufacture, import, distribute, or are otherwise responsible for products, components, software, apps, AI systems, or other digital products that may be subject to the new EU product liability regulations.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eLegal status as of October 6, 2026:\u003c\/strong\u003e Directive (EU) 2024\/2853 must be implemented by December 9, 2026, and applies to products placed on the market or put into service after this date. Sweden has published SOU 2025:103 and a referral to the Council on Legislation on August 20, 2026, with a proposal for a new Product Liability Act, but no government bill has yet been published. The package is therefore designed as a readiness and documentation toolkit, clearly distinguishing between EU law, current Swedish law, and proposed Swedish legislation.\u003c\/p\u003e\n\u003ch3\u003eIncluded in this package\u003c\/h3\u003e\n\u003cul\u003e\n\n\u003cli\u003eProduct Liability Readiness Plan\u003c\/li\u003e\n\n\u003cli\u003eProduct \u0026amp; Actor Scope Assessment\u003c\/li\u003e\n\n\u003cli\u003eSafety\/Defect Evidence File\u003c\/li\u003e\n\n\u003cli\u003eSoftware, AI \u0026amp; Updates – Change Control\u003c\/li\u003e\n\n\u003cli\u003eProduct Incident \u0026amp; Claim Intake \/ Evidence Preservation\u003c\/li\u003e\n\n\u003cli\u003eEvidence Disclosure \u0026amp; Litigation Readiness\u003c\/li\u003e\n\n\u003cli\u003eSupply Chain, Recourse \u0026amp; Insurance\u003c\/li\u003e\n\n\u003cli\u003eSeparate user guide in Swedish and English\u003c\/li\u003e\n\n\u003cli\u003eComprehensive Excel register with dashboard and ongoing follow-up\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\u003ch3\u003eWhy the regulations are important\u003c\/h3\u003e\n\u003cp\u003eThe new Product Liability Directive modernizes the previous rules for the digital economy. The definition of a product includes commercial software, and the regulations may also be triggered by apps, AI systems, firmware, and digital manufacturing files. The package helps the business document product safety expectations, change history, supply chain, incidents, evidence, and insurance\/recourse matters.\u003c\/p\u003e\n\u003ch3\u003eThe Excel register\u003c\/h3\u003e\n\u003cp\u003eThe workbook includes, among other things, a Dashboard, Product Register, Actor Chain, Safety Evidence, Software Changes, Incidents, Claims, Supply Chain, Insurance, Legal Status, and Sources. Example rows are clearly marked and should be replaced with the organization's own data.\u003c\/p\u003e\n\u003ch3\u003eTarget audience\u003c\/h3\u003e\n\u003cp\u003eThe package is suitable for manufacturers, importers, product companies, SaaS\/software companies, AI companies, e-commerce companies, quality and compliance functions, product managers, and businesses with complex supply and component chains.\u003c\/p\u003e\n\u003ch3\u003eFormat\u003c\/h3\u003e\n\u003cp\u003e\u003cstrong\u003e16 Word files + 16 PDF files + 1 Excel file = 33 delivery files.\u003c\/strong\u003e Swedish and English included. The files are editable and developed for practical use in 2026\/2027.\u003c\/p\u003e\n\u003ch3\u003eImportant\u003c\/h3\u003e\n\u003cp\u003eThe templates do not replace individual legal advice and are not a guarantee against liability. Always check final Swedish legislation, sector-specific product regulations, GPSR\/CE regulations, and insurance terms for the relevant product.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eLegally and technically reviewed: October 6, 2026.\u003c\/strong\u003e\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55623096992086,"sku":"PRODUKTANSVAR-PLD-2026-2027","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/page-1.png?v=1791307462"},{"product_id":"ai-deepfake-ai-influencer-markning-artikel-50","title":"AI deepfake \u0026 AI influencer – transparency labelling according to EU AI Act Article 50 | Word\/PDF\/Excel","description":"\u003csection class=\"mb-ai50-article\" lang=\"sv\" style=\"color:#143b56;line-height:1.68\"\u003e\n\u003cp\u003e\u003cstrong\u003eDo you publish AI influencers, realistic AI videos, synthetic voices, or AI-manipulated images?\u003c\/strong\u003e From \u003cstrong\u003e2 August 2026\u003c\/strong\u003e, transparency rules under Article 50 of the EU AI Act (EU) 2024\/1689 apply to certain AI systems and content. This specialised document package helps companies, marketing agencies, content creators, and e-commerce businesses \u003cstrong\u003eassess whether specific content is a deepfake, draft the correct disclosure, make publishing decisions, and maintain an audit trail\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eShort answer:\u003c\/strong\u003e According to \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-3\"\u003eArticle 3.60\u003c\/a\u003e, not every AI image is a deepfake. It refers to AI-generated or AI-manipulated image, audio, or video that resembles existing persons, objects, places, entities, or events and could be falsely perceived as authentic. A professional user publishing deepfake content may need to provide a clear disclosure under \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eArticles 50.4–50.5\u003c\/a\u003e, at the latest upon first exposure. The package provides auditable documents, not automatic legal classification.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #afd0e3;border-left:6px solid #286f9b;background:#edf5fa;border-radius:8px;margin:18px 0;padding:16px 19px\"\u003e\n\n\u003ch2 style=\"font-size:1.18em;margin:0 0 8px\"\u003e01 · Package Contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003e\u003cstrong\u003e7 editable Word files (.docx), 7 searchable A4 PDFs (.pdf), and 1 Excel workbook (.xlsx) with nine tabs.\u003c\/strong\u003e The seven Word\/PDF files consist of five Swedish working documents, one Swedish guide, and a separate English User Guide. A total of \u003cstrong\u003e15 files in a digital ZIP\u003c\/strong\u003e. The PDF versions are searchable and printable but are not interactive forms. The documents include their own instruction pages and clear information boxes.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #afd0e3;border-left:6px solid #286f9b;background:#edf5fa;border-radius:8px;margin:18px 0;padding:16px 19px\"\u003e\n\n\u003ch2 style=\"font-size:1.18em;margin:0 0 8px\"\u003e02 · What the Files Contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eAn applicability assessment under Articles 3.60 and 50.4, templates for \u003cstrong\u003eclear AI labelling in images, video, and audio\u003c\/strong\u003e, an AI influencer campaign checklist, a separate assessment of artistic exceptions, and a final publishing decision with a correction log. The Excel workbook links \u003cstrong\u003econtent ID, labelling version, channel, test results, and deviations\u003c\/strong\u003e to the same production, with nine Swedish tabs and a dynamically reset overview.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhy is a special template for AI deepfakes needed in 2026?\u003c\/h2\u003e\n\n\u003cp\u003eGeneral AI policies often describe what an organisation may do with AI. Article 50, however, requires \u003cstrong\u003ea concrete assessment for every relevant publication\u003c\/strong\u003e: what has been generated, who is responsible, could the material be perceived as authentic, what disclosure is required, and has the audience actually seen it? These are the questions the product’s five working documents are designed to address.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eThree examples:\u003c\/strong\u003e (1) A company publishes a film featuring a realistic AI reconstruction of a real event. Assess whether it is a deepfake and how the disclosure should be visible upon first exposure. (2) An advertising agency produces a synthetic influencer resembling an existing person. Document actual resemblance, rights, advertising identification, and labelling decisions. (3) A clearly fictional commercial contains AI-generated special effects. Assess whether it is a deepfake within the meaning of the law and whether the artistic provision allows for a limited form of disclosure. Do not make a general automatic assessment.\u003c\/p\u003e\n\n\u003ch2\u003eComplete File List\u003c\/h2\u003e\n\n\u003cdiv style=\"max-width:100%;overflow-x:auto\"\u003e\u003ctable style=\"border-collapse:collapse;width:100%;min-width:770px\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#e4f0f7\"\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:10px\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:10px\"\u003ePractical Function\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:10px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:10px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:10px;border-bottom:1px solid #d0e3ed\"\u003e01. Deepfake assessment before publication\u003c\/th\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eAssess the definition in Article 3.60, professionalism, real subject matter, and the risk of false authenticity\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:10px;border-bottom:1px solid #d0e3ed\"\u003e02. Visible AI disclosure and labelling check\u003c\/th\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eReady-made but editable wording for AI images, video, and voice, plus placement testing\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:10px;border-bottom:1px solid #d0e3ed\"\u003e03. AI influencer – campaign checklist\u003c\/th\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eSynthetic profile, connection to reality, advertising identification, rights, and audit trail\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:10px;border-bottom:1px solid #d0e3ed\"\u003e04. Artistic\/fictional work – exception assessment\u003c\/th\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDocument a limited form of disclosure for obviously creative, fictional, or satirical works\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:10px;border-bottom:1px solid #d0e3ed\"\u003e05. Publishing decision and correction log\u003c\/th\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eApproval, blocking, first exposure, platform check, and correction of incorrect labelling\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:10px;border-bottom:1px solid #d0e3ed\"\u003e06. Swedish user guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDocument selection, legal nuances, step-by-step instructions, and Excel usage\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:10px;border-bottom:1px solid #d0e3ed\"\u003e07. English User Guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eEnglish instructions for the Swedish working documents; no translated customer forms\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:10px;border-bottom:1px solid #d0e3ed\"\u003e08. Excel – AI transparency and publishing register\u003c\/th\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003e9 tabs with identification, assessment, labelling, channel, checks, and deviations\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d0e3ed\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel: 9 tabs for control and traceability\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSTART · Content · Assessment · Labelling · Publications · Checks · Deviations · Overview · READ ME.\u003c\/strong\u003e The company can maintain its own register of AI productions with a version ID, the AI solution used, who is publishing, the deepfake assessment, and selected labelling text. Each actual publishing channel gets a separate row. Mobile, accessibility, and redistribution tests can be reviewed and documented with evidence references.\u003c\/p\u003e\n\n\u003cp\u003eThe Excel overview counts \u003cstrong\u003eregistered content, assessments, labels, publications, completed checks, open deviations, and blocked decisions\u003c\/strong\u003e. The formulas are based on your own data and never provide automatic legal approval. Date columns in the check and deviation tabs count calendar days between two real dates. A test with 3 and 7 November gave four days. The delivered customer file is empty of test data and contains no macros or external data connections.\u003c\/p\u003e\n\n\u003ch2\u003eHow Article 50 Works – Seven Key Differences\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e1. Applies from 2 August 2026.\u003c\/strong\u003e The European Commission clarifies that the transparency obligations of Article 50 began to apply on this date. For certain AI systems already on the market, there is a limited transition period for the provider's machine-readable labelling under Article 50.2 until 2 December 2026. This does \u003cstrong\u003enot\u003c\/strong\u003e mean that every publisher can postpone their deepfake disclosure under Article 50.4. \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/transparency-obligations-under-article-50-ai-act\"\u003eThe Commission's FAQ\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e2. Not every AI-generated image is a deepfake.\u003c\/strong\u003e \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-3\"\u003eArticle 3.60\u003c\/a\u003e requires a specific risk of confusion with authentic material resembling an existing person, place, event, or other specified subject. The actual context and audience need to be assessed. The mere use of generative AI is not sufficient for this classification.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e3. Companies and individuals may have different roles.\u003c\/strong\u003e Article 3.4 defines users (deployers) and exempts personal, non-professional use. However, a company, agency, or creator that professionally uses an AI system may be a deployer. Who is the provider, deployer, and responsible publisher should not be guessed.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e4. Machine-readable labelling is not the same as a visible disclosure.\u003c\/strong\u003e Providers of certain generative AI systems are subject to a technical labelling obligation under Article 50.2. Anyone who professionally uses the system to publish a deepfake may have a separate obligation to clearly disclose AI generation\/manipulation under 50.4. Hidden metadata from the provider is not always sufficient for the publisher.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e5. First exposure and accessibility.\u003c\/strong\u003e Under Article 50.5, relevant information must be clear and distinguishable at the latest when a person first encounters the content. Placement in the image\/video, captions, audio, and mobile interface therefore needs to be checked. Redistribution and previewing can change how the label is visible.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e6. Creative or fictional works are not automatically exempt from all disclosure.\u003c\/strong\u003e Article 50.4 contains a special rule for obviously artistic, creative, satirical, fictional, or similar works. It can \u003cem\u003elimit the form of disclosure\u003c\/em\u003e so that it does not disrupt the experience, but is not a general waiver of transparency. The assessment must be documented.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e7. AI-generated text has a different rule.\u003c\/strong\u003e Article 50.4 also has a special provision for AI-generated text published to inform about matters of general interest, with an exception when relevant human review\/editorial control and editorial responsibility are present. This text exception \u003cstrong\u003ecannot\u003c\/strong\u003e be automatically used for realistic deepfake video.\u003c\/p\u003e\n\n\u003ch2\u003eReady-made but editable examples of AI disclosure\u003c\/h2\u003e\n\n\u003cp\u003eThe examples are intended as a starting point and should only be selected when they correctly describe the actual content.\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAI-generated realistic image:\u003c\/strong\u003e “AI-generated image. The subject is not an authentic photograph.”\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eManipulated photo:\u003c\/strong\u003e “AI-manipulated image. Parts of the photograph have been changed with AI.”\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eReconstructed video:\u003c\/strong\u003e “This video material is AI-generated and does not show an authentic recording of the event.”\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eSynthetic voice:\u003c\/strong\u003e “The voice in the clip is AI-generated and not an authentic recording.”\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003eChoose words that truly fit; distinguish between fully generated and partially manipulated, and avoid claims about people's identities without verification. \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/policies\/eu-icons-labelling-ai-generated-content\"\u003eEU AI labelling icons\u003c\/a\u003e can be used voluntarily but \u003cstrong\u003eare not mandatory and do not in themselves constitute a presumption of legal compliance\u003c\/strong\u003e. The icons are not included as copied third-party files in this package.\u003c\/p\u003e\n\n\u003ch2\u003eWorkflow – Six Steps Before Publication\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eIdentify the AI production.\u003c\/strong\u003e Collect information about the actual file version, AI system, creator's role, and planned publishing channel.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003ePerform the deepfake assessment.\u003c\/strong\u003e Complete document 01 with the criteria under Articles 3.60 and 50.4, including whether the content is professional and realistic.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eDetermine the disclosure.\u003c\/strong\u003e Use document 02 and select visible or audible labelling that correctly describes the content. Test the first exposure.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCheck advertising and rights.\u003c\/strong\u003e For an AI influencer or advertisement, complete document 03 and also assess advertising identification, personality rights, and GDPR separately.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAssess exceptions and make a decision.\u003c\/strong\u003e Use document 04 when clear fiction\/artistic nature is relevant and document 05 for the final publishing decision. Block uncertain cases.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eSave verifiable evidence.\u003c\/strong\u003e Add actual screenshots, channel URLs, and check results to Excel. If the labelling is deficient, document the action and publish a corrected version if necessary.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eFrequently Asked Questions about AI Influencers, Deepfakes, and Article 50\u003c\/h2\u003e\n\n\u003ch3\u003eMust all AI-generated ads be labelled as deepfakes?\u003c\/h3\u003e\n\n\u003cp\u003eNo, not solely because AI was used. The deepfake assessment requires an assessment against Article 3.60. Other rules about advertising identification, platform information, or misleading marketing may still apply.\u003c\/p\u003e\n\n\u003ch3\u003eDo the rules apply to AI influencers on Instagram, TikTok, and YouTube?\u003c\/h3\u003e\n\n\u003cp\u003eThey may be relevant when a professional actor publishes AI material that meets the deepfake definition. Platforms may have their own additional labelling requirements. It is incorrect to claim that all virtual influencers automatically meet Article 3.60.\u003c\/p\u003e\n\n\u003ch3\u003eIs labelling needed if the video already has hidden AI metadata?\u003c\/h3\u003e\n\n\u003cp\u003eFor a relevant deepfake, the deployer rule requires a clear disclosure for people. Machine-readable provider labelling under Article 50.2 is not necessarily sufficient for Articles 50.4–50.5.\u003c\/p\u003e\n\n\u003ch3\u003eIs the EU's official AI icon sufficient?\u003c\/h3\u003e\n\n\u003cp\u003eNot automatically. The icon is voluntary support, and the disclosure must still be appropriate, clear, and in the right context at first exposure. The Commission states that the icon itself does not prove compliance.\u003c\/p\u003e\n\n\u003ch3\u003eIs clearly fictional advertising exempt?\u003c\/h3\u003e\n\n\u003cp\u003eAn obviously artistic, creative, satirical, or fictional presentation may allow for a limited form of disclosure. A general exemption from informing does not automatically follow. Document 04 helps report the reasons.\u003c\/p\u003e\n\n\u003ch3\u003eMust AI-generated text on a website be labelled?\u003c\/h3\u003e\n\n\u003cp\u003eArticle 50.4 has a special rule for AI-generated text about matters of general interest and certain exceptions for human review and editorial responsibility. The rule cannot be generalised to every product text, or directly transferred to deepfake images and video.\u003c\/p\u003e\n\n\u003ch3\u003eWhat responsibility does the agency have compared to the one who developed the AI system?\u003c\/h3\u003e\n\n\u003cp\u003eProvider and deployer are different roles under the AI Act. An agency may be a deployer when it uses an AI system under its own or the customer's responsibility, while the one who develops and provides a system may be the provider. This must be assessed from the actual relationships.\u003c\/p\u003e\n\n\u003ch3\u003eIs this an officially certified AI Act template?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The package contains auditable working documents and legal references. It does not provide an official AI certificate, automatic approval, or guarantee that GDPR, the Marketing Act, or the AI Act is complied with.\u003c\/p\u003e\n\n\u003ch3\u003eAre the letters in English and the PDFs fillable?\u003c\/h3\u003e\n\n\u003cp\u003eThe five working documents and one guide are in Swedish. A separate English User Guide describes how they are used. The PDFs are searchable\/printable but are not interactive fillable forms; the Word files can be edited.\u003c\/p\u003e\n\n\u003ch2\u003eRelated Products for Broader AI Work\u003c\/h2\u003e\n\n\u003cp\u003eFor overall company instructions, there is \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-policy-foretag-mall-2026-word-pdf\"\u003eAI Policy for Companies\u003c\/a\u003e. For governing AI use across the entire organisation, there is the \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance Package\u003c\/a\u003e. For assignments with external content creators, the \u003ca href=\"https:\/\/mallbutiken.se\/products\/ugc-creator-avtal-mall-2026-word-pdf\"\u003eUGC Creator Agreement\u003c\/a\u003e may also be relevant. These fulfil different needs than a separate \u003cstrong\u003edeepfake assessment and documented labelling for every actual publication\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003ch2\u003eOfficial Legal Sources and Audit Status\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eEU AI Act – Article 50\u003c\/a\u003e · \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-3\"\u003eEU AI Act – Article 3 and definition of deepfake\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/policies\/guidelines-ai-transparency-obligations\"\u003eEuropean Commission Guidelines from July 2026\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/transparency-obligations-under-article-50-ai-act\"\u003eEuropean Commission Article 50 FAQ\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/policies\/eu-icons-labelling-ai-generated-content\"\u003eEU Voluntary Labelling Icons\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003csmall\u003eVersion 1.0 · Jurisdiction EU\/Sweden · AI-assisted legal source check 2026-11-07. No external independent legal review, official certification, or guarantee of compliance has been performed. Check the applicable version of EU law, agreements, and publishing context before use. Delivery is provided as a digital ZIP only after potential later publication and separate connection to a digital delivery app; the product is created as a DRAFT.\u003c\/small\u003e\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56511611568470,"sku":"MB-AI50-DEEPFAKE-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_ai_deepfake_huvudbild_1600.png?v=1794088996"},{"product_id":"ai-text-allmant-intresse-redaktionell-granskning-artikel-50","title":"AI-generated community information – editorial review, AI text labeling and Article 50.4 | Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" class=\"mb-product-info\" style=\"line-height:1.7;color:#173c56\"\u003e\n\u003cp\u003e\u003cstrong\u003eDo you publish AI-generated texts about public health, consumer safety, the environment, public services, or other matters of general interest?\u003c\/strong\u003e The EU AI Act (EU) 2024\/1689 contains a specific transparency rule in \u003cstrong\u003eArticle 50.4\u003c\/strong\u003e for AI-generated or AI-manipulated texts published to inform the public about such matters. This specialized product helps companies, associations, communicators, and editorial teams document fact-checking, editorial responsibility, any exceptions, disclosure statements, and corrections. \u003cstrong\u003eThe rule does not automatically apply to every AI text.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e Five Swedish working documents, one Swedish user guide, and one English User Guide, each document in editable Word (DOCX) and searchable, printable PDF without interactive form fields. A Swedish-language Excel workbook with nine worksheets and 357 formulas is included. \u003cstrong\u003e7 independent documents × 2 formats + 1 XLSX = 15 customer files.\u003c\/strong\u003e Digital ZIP intended for delivery only after the product is manually activated.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #bad4e4;border-left:6px solid #277ba8;background:#ecf5fb;padding:17px 19px;border-radius:8px;margin:19px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 9px\"\u003e01 · Package contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eFive Swedish legally defined working templates for applicability, fact-checking, editorial responsibility, AI text disclosure, and correction, as well as a Swedish and English user guide. All seven documents are available in DOCX and PDF, plus an Excel register. \u003cstrong\u003e7 DOCX + 7 PDF + 1 XLSX = 15 customer files.\u003c\/strong\u003e The PDFs are formatted copies, not separate legal working templates.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #bad4e4;border-left:6px solid #277ba8;background:#ecf5fb;padding:17px 19px;border-radius:8px;margin:19px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 9px\"\u003e02 · What the files contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eA concrete publication workflow for AI-assisted public information: identify the informative purpose of the text, back up factual claims with sources, document substantive human review and final editorial responsibility, assess the need for disclosure, check the actual user view, and correct errors with a traceable version.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhat makes this template unique?\u003c\/h2\u003e\n\n\u003cp\u003eIt is \u003cstrong\u003enot\u003c\/strong\u003e just another general AI policy or AI influencer package. The material applies to the specific \u003cstrong\u003etext track in Article 50.4\u003c\/strong\u003e and provides a workflow at the publication level. The organization can verify who checked the facts, which sources were used, whether editorial responsibility exists, and on what basis an AI disclosure was provided or deemed exempt.\u003c\/p\u003e\n\n\u003ch2\u003eWhen is it suitable?\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eExample A – public information:\u003c\/strong\u003e An association publishes AI-written information about a public health issue. The applicability protocol helps assess whether it is a text published to inform the public about a matter of general interest. The reviewer needs to check factual claims against primary sources and document responsibility.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eExample B – public web text:\u003c\/strong\u003e An organization summarizes an environmental regulation with AI and publishes the result. The source matrix is used to distinguish current regulations from proposals, older rules, and summarization errors. \u003cstrong\u003eExample C – language polishing only:\u003c\/strong\u003e An internal document is language-checked with AI. The public text disclosure of Article 50.4 does not automatically follow from that use.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eChoose another product\u003c\/strong\u003e if your main concern involves realistic deepfake images, synthetic voices, AI influencers, or general AI system risk management. These needs have separate product areas on Mallbutiken.\u003c\/p\u003e\n\n\u003ch2\u003eAll files and formats\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"border-collapse:collapse;width:100%;min-width:750px\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#e4f1f9\"\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eWorking function\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #cee0eb\"\u003e01 AI text applicability protocol\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eAssess AI processing, public publication, and whether the purpose is to inform about a matter of general interest.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eDOCX + PDF (editable Word, searchable PDF without form fields)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #cee0eb\"\u003e02 Source and fact-checking\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eCheck factual claims against primary sources, document errors, dates, and editorial changes.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eDOCX + PDF (editable Word, searchable PDF without form fields)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #cee0eb\"\u003e03 Editorial responsibility and approval\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eEstablish fact-checker, actual editorial control, responsible person, and any exception.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eDOCX + PDF (editable Word, searchable PDF without form fields)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #cee0eb\"\u003e04 Disclosure of AI-generated text\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eCustomizable text examples and check of placement, first exposure, and availability.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eDOCX + PDF (editable Word, searchable PDF without form fields)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #cee0eb\"\u003e05 Correction of AI-published information\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eCorrection log for incorrect factual information, missing labeling, corrected version, and final check.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eDOCX + PDF (editable Word, searchable PDF without form fields)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #cee0eb\"\u003e06 Swedish user guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eSeven steps, concrete examples, legal sources, and Excel manual.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eDOCX + PDF (editable Word, searchable PDF without form fields)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #cee0eb\"\u003e07 English User Guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eInstructions in English for the Swedish legal working templates.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eDOCX + PDF (editable Word, searchable PDF without form fields)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #cee0eb\"\u003e08 Excel – AI text and editorial control\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eNine tabs and 357 administrative formulas. No automatic legal assessment.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cee0eb\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel – nine worksheets\u003c\/h2\u003e\n\n\u003cp\u003eExcel contains \u003cstrong\u003eOverview, Texts, Applicability, Sources, Factual Claims, Editorial Responsibility, Disclosures, Corrections, and Read Me\u003c\/strong\u003e. The workbook provides administrative control signals for, for example, registered texts, uncertain assessments, missing source references, questioned claims, missing disclosure after a manual labeling decision, and open corrections. The 357 formulas work with \u003cstrong\u003ethe user's own data\u003c\/strong\u003e. The delivered customer file contains no test texts or example persons and shows zero registered entries.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eImportant:\u003c\/strong\u003e An Excel cell can never determine whether the text legally concerns a matter of general interest or whether exceptions apply. A green signal is not a certification or regulatory review. The material is specially developed for traceability, human decisions, and follow-up.\u003c\/p\u003e\n\n\u003ch2\u003eHow to use the templates\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eChoose a concrete AI-generated or AI-manipulated text and document the actual purpose, audience, and channel.\u003c\/li\u003e\n\n\u003cli\u003eAssess in document 01 whether the text is published to inform the public about a matter of general interest.\u003c\/li\u003e\n\n\u003cli\u003eReview important factual claims against current primary sources, document the corrections in document 02.\u003c\/li\u003e\n\n\u003cli\u003eEstablish actual editorial control, relevant substantive expertise, and responsibility in document 03.\u003c\/li\u003e\n\n\u003cli\u003eAssess the special exceptions of the text rule; when disclosure is needed, use document 04 and check the first exposure.\u003c\/li\u003e\n\n\u003cli\u003eRecord approval, disclosure text, link, and basis in Excel; document correction upon discovery of an error with document 05.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eSwedish application of the EU AI Act\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eArticle 50.4:\u003c\/strong\u003e A professional user of an AI system that generates or manipulates text published to inform the public about matters of general interest shall, under specified conditions, disclose AI generation or manipulation. A special exception applies when the content has undergone substantive human review or editorial control and a natural or legal person has editorial responsibility for the publication. \u003cstrong\u003eSpelling or formatting check alone is not sufficient as substantive review.\u003c\/strong\u003e \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eRead Article 50 from the EU Commission.\u003c\/a\u003e\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eArticle 50.5:\u003c\/strong\u003e Relevant information shall be clear, distinguishable, and compliant with applicable accessibility requirements at the latest by the first exposure. Article 50 began to apply on \u003cstrong\u003eAugust 2, 2026\u003c\/strong\u003e. A limited transition to December 2, 2026, for certain older systems applies to the provider's machine-readable labeling under Article 50.2, not a general postponement of the disclosure obligation for AI text under Article 50.4. \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/transparency-obligations-under-article-50-ai-act\"\u003eSee the Commission's questions and answers.\u003c\/a\u003e\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eRole boundaries:\u003c\/strong\u003e The provider's technical responsibility for the AI system is something different from the publishing organization's text review and disclosure decision. Other legislation on data protection, copyright, marketing, and publication may apply depending on the situation. The template performs neither automatic legal review, fact-checking via the internet, nor regulatory reporting.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eMust all AI-generated articles be labeled?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Assess especially whether the text is AI-generated\/manipulated and published for the purpose of informing the public about a matter of general interest. Also assess relevant substantive human review, editorial control, and responsibility.\u003c\/p\u003e\n\n\u003ch3\u003eIs it enough for an editor to click \"Approve\"?\u003c\/h3\u003e\n\n\u003cp\u003eNot as evidence of substantive fact-checking. The EU Commission's guidance expressly distinguishes substantive review from merely formal, linguistic, or procedural checks.\u003c\/p\u003e\n\n\u003ch3\u003eCan an association use the template?\u003c\/h3\u003e\n\n\u003cp\u003eYes, if the association professionally publishes relevant AI-assisted information texts, the working material can be used as a basis, but the actual role and applicability must be assessed.\u003c\/p\u003e\n\n\u003ch3\u003eCan Excel determine whether the exception applies?\u003c\/h3\u003e\n\n\u003cp\u003eNo, Excel documents manual assessments and signals possible gaps. It does not replace expert legal review and publication responsibility.\u003c\/p\u003e\n\n\u003ch3\u003eAre the PDF files fillable?\u003c\/h3\u003e\n\n\u003cp\u003eThe PDF files are searchable and printable, but not interactive forms. The DOCX versions can be edited.\u003c\/p\u003e\n\n\u003ch3\u003eCan I get the working templates in English?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The five working documents and Excel are in Swedish; English User Guide provides English instructions for them.\u003c\/p\u003e\n\n\u003ch2\u003eOfficial sources and transparency\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eAI Act Article 50\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/transparency-obligations-under-article-50-ai-act\"\u003eEU Commission questions and answers about Article 50\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/library\/guidelines-transparency-obligations-providers-and-deployers-ai-systems\"\u003eEU Commission guidelines, published July 20, 2026, and updated November 5, 2026\u003c\/a\u003e. Version \u003cstrong\u003e1.0, November 7, 2026\u003c\/strong\u003e. AI-assisted source review and technical file QA have been performed; no independent external legal review, EU certification, or regulatory approval has been performed.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default","offer_id":56512071434582,"sku":"AI50-PUBLICINTEREST-TEXT-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-text-allmant-intresse-artikel50-redaktionell-granskning-huvudbild-1600.png?v=1794089749"},{"product_id":"ai-chatbot-kundtjanst-transparens-artikel50","title":"AI chatbot in customer service – transparency notices, conversation testing and control logs | Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" style=\"color:#153d5c;line-height:1.7\"\u003e\n\u003cp\u003e\u003cstrong\u003eCan the customer see or hear that they are talking to an AI bot?\u003c\/strong\u003e This special package helps Swedish companies and system providers comply with the obligation under \u003cstrong\u003eArticles 50.1 and 50.5 of the EU AI Act (EU) 2024\/1689\u003c\/strong\u003e. Five Swedish working documents, a Swedish guide, an English User Guide, and an Excel file with nine tabs provide a practical basis for designing, managing the initial contact, and tracking non-compliance.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eQuick answer:\u003c\/strong\u003e From \u003cstrong\u003e2 August 2026\u003c\/strong\u003e, providers of AI systems intended for direct human interaction must design them so that the person is informed that they are communicating with AI, unless this is already obvious to a normally informed and observant person. The information must be clear, distinguishable, accessible, and provided no later than at the initial interaction. \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/oj\"\u003eArticle 50 of the EU AI Act\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cdiv style=\"background:#ecf5fb;border:2px solid #b0d0e4;border-left:6px solid #287399;border-radius:8px;padding:16px;margin:18px 0\"\u003e\n\n\u003ch2\u003e01 · Package Contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e7 editable Word documents (.docx) + 7 searchable A4 PDFs (.pdf) + 1 Excel file (.xlsx) = 15 customer files.\u003c\/strong\u003e Five Swedish working documents, a Swedish user guide, and an English guide explaining how the Swedish files are used. The PDF files are not interactively fillable.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"background:#ecf5fb;border:2px solid #b0d0e4;border-left:6px solid #287399;border-radius:8px;padding:16px;margin:18px 0\"\u003e\n\n\u003ch2\u003e02 · What the Files Contain\u003c\/h2\u003e\n\n\u003cp\u003eSystem classification, provider responsibilities, draft information messages, protocols for testing the initial customer contact, supplier questionnaires, and a non-compliance and action plan. The Excel file has nine tabs for systems, channel versions, tests, evidence, suppliers, and non-compliance.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eExactly What Is Included?\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"min-width:680px;width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#e6f0f7\"\u003e\n\n\u003cth style=\"padding:9px;text-align:left\"\u003eWord and PDF\u003c\/th\u003e\n\n\u003cth style=\"padding:9px;text-align:left\"\u003ePractical Use\u003c\/th\u003e\n\n\u003cth style=\"padding:9px;text-align:left\"\u003eLanguage\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003e01. System Classification and Responsibilities\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eClassify the actual AI, the provider, and the system user.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eSwedish\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003e02. Transparency Messages per Channel\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eDrafts for web chat, voice calls, email, and messaging services.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eSwedish\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003e03. Initial Contact Test Protocol\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eCheck the initial interaction, readability, accessibility, and language.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eSwedish\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003e04. Questions for the AI Provider\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eRequest documentation on design, system version, signage, and responsibilities.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eSwedish\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003e05. Non-Compliance and Action Plan\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eDocument when information is missing or unclear.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eSwedish\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003e06. Swedish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eInterpretation of roles, exceptions, and instructions for the working files.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eSwedish\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003e07. English User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eEnglish instructions for the Swedish forms; no translations of the forms.\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #d9e7ef\"\u003eEnglish\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px\"\u003e08. Excel – AI Chatbot Control Register\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px\"\u003eNine tabs, traceability per system, and channel-specific test results\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eWhich Businesses Can Benefit from the Package?\u003c\/h2\u003e\n\n\u003cp\u003eCompanies that develop or configure AI chatbots for \u003cstrong\u003ecustomer service, e-commerce, booking, support, telephony, or messaging services\u003c\/strong\u003e; providers, AI product owners, purchasers, and customer service managers who need to verify actual information before customer interaction.\u003c\/p\u003e\n\n\u003ch2\u003eDivision of Roles – Provider and User Company\u003c\/h2\u003e\n\n\u003cp\u003eArticle 50.1 expressly addresses the \u003cstrong\u003eprovider of the AI system\u003c\/strong\u003e. Someone who merely uses a ready-made, purchased bot is not automatically the provider in this sense. However, if a company builds, brands, substantially modifies, or provides the system, its legal role may be affected. Document 01 helps gather facts for a separate assessment. A bot user can also check the customer's actual information experience and contractual requirements without being incorrectly assigned all provider obligations.\u003c\/p\u003e\n\n\u003ch2\u003eWhat Should the Customer Be Told – and When?\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003cstrong\u003eArticle 50.5\u003c\/strong\u003e, the information required by the transparency obligations must be provided in a \u003cstrong\u003eclear, distinguishable, and accessible\u003c\/strong\u003e manner at the initial interaction or exposure at the latest. Check, for example, what happens when the customer opens a chat box, calls a phone number, starts a conversation in an app, or encounters an automated voice response. The actual initial interaction must be tested – an internal policy document guarantees nothing.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eSuggested Short Text for Web Chat:\u003c\/strong\u003e “You are chatting with an AI assistant. Please describe your question, and the assistant will try to help you.” The final wording must be adapted to the system's role, honestly describe any human involvement, and be tested in the specific channel. The exception for \u003cem\u003eobvious\u003c\/em\u003e AI interaction should be applied sparingly and documented.\u003c\/p\u003e\n\n\u003ch2\u003eAI Transparency Is Not the Same as Content Labeling\u003c\/h2\u003e\n\n\u003cp\u003eArticle \u003cstrong\u003e50.1\u003c\/strong\u003e applies to direct AI interaction. \u003cstrong\u003e50.2\u003c\/strong\u003e applies to certain machine-readable labeling of AI-generated content; \u003cstrong\u003e50.4\u003c\/strong\u003e applies to deepfakes, among other things. These provisions have different subjects and requirements. A visible chat notice does not replace data protection information under GDPR or any separate requirement under other regulations. \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/transparency-obligations-under-article-50-ai-act\"\u003eThe European Commission's FAQ explains the division of roles.\u003c\/a\u003e\u003c\/p\u003e\n\n\u003ch2\u003ePractical Testing Process\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eIdentify the AI system provider, its actual intended use, and the channel.\u003c\/li\u003e\n\n\u003cli\u003eTest whether the bot is actually an AI system intended for direct human interaction.\u003c\/li\u003e\n\n\u003cli\u003eCheck for a visible message at the initial contact and any audio information during voice calls.\u003c\/li\u003e\n\n\u003cli\u003eTest on mobile, desktop, keyboard, assistive devices, and the languages customers actually use.\u003c\/li\u003e\n\n\u003cli\u003eDocument screenshots, system version, test date, and any non-compliance in Excel.\u003c\/li\u003e\n\n\u003cli\u003eRequest written documentation from the provider or create an action plan, and then retest.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eFrequently Asked Questions About AI Chatbots and Article 50\u003c\/h2\u003e\n\n\u003ch3\u003eDoes Article 50.1 Apply to All Simple FAQ Bots?\u003c\/h3\u003e\n\n\u003cp\u003eNo. It must be an AI system that interacts directly with natural persons within the meaning of the Regulation. A rule-based FAQ without AI may fall outside the scope of the rule.\u003c\/p\u003e\n\n\u003ch3\u003eMust the Information Be Displayed Before the First Chat Message?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to Article 50.5, the information covered by the rule must be clear, distinguishable, and accessible at the latest at the initial interaction. Check the actual process in each channel.\u003c\/p\u003e\n\n\u003ch3\u003eIs an Icon with a Robot Always Sufficient?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Assess whether a normally informed and observant person clearly understands that they are communicating with an AI system in the specific context.\u003c\/p\u003e\n\n\u003ch3\u003eWho Has the Primary Obligation Under Article 50.1?\u003c\/h3\u003e\n\n\u003cp\u003eThe provider of the AI system has the primary obligation to design it so that the user is informed. The company using a ready-made bot needs to clarify its role and check the actual customer interaction.\u003c\/p\u003e\n\n\u003ch3\u003eDoes Article 50 Require That All Customers Always Be Able to Speak with a Human?\u003c\/h3\u003e\n\n\u003cp\u003eNo, Article 50.1 does not prescribe such a general right. Other regulations, contracts, and accessibility requirements may affect how customer service is designed.\u003c\/p\u003e\n\n\u003ch3\u003eWhat Applies to Voice Assistants?\u003c\/h3\u003e\n\n\u003cp\u003eDirect AI interaction with a person may also occur via voice. The information needs to be tested in the relevant conversation flow.\u003c\/p\u003e\n\n\u003ch3\u003eIs This the Same as GDPR Information?\u003c\/h3\u003e\n\n\u003cp\u003eNo. AI transparency and data protection information have different legal bases. Personal data processing requires a separate GDPR assessment.\u003c\/p\u003e\n\n\u003ch3\u003eCan You Skip the Information If It Is Obvious That the Bot Is AI?\u003c\/h3\u003e\n\n\u003cp\u003eArticle 50.1 has a limited exception when the AI interaction is obvious from the perspective of a normally informed and observant person. Document the reasons before using the exception.\u003c\/p\u003e\n\n\u003ch3\u003eDoes the AI Act Apply Before 2 August 2026?\u003c\/h3\u003e\n\n\u003cp\u003eArticles 50.1 and 50.5 began to apply on 2 August 2026. Other parts of the Regulation have different dates and transitional provisions.\u003c\/p\u003e\n\n\u003ch3\u003eIs This a Legal Certification of Our AI Bot?\u003c\/h3\u003e\n\n\u003cp\u003eNo. It is a documentation and testing tool. Actual system functionality, roles, legal compliance, and accessibility must be reviewed within the business.\u003c\/p\u003e\n\n\u003ch2\u003eRelated Templates\u003c\/h2\u003e\n\n\u003cp\u003eFor transparency labeling of realistic AI-generated video and audio, see \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-deepfake-influencer-transparensmarkning-eu-ai-act-artikel-50\"\u003eAI Deepfakes and AI Influencers – Article 50\u003c\/a\u003e. For general customer service administration, see \u003ca href=\"https:\/\/mallbutiken.se\/products\/kundsupport-arendehantering-register-eskalering-excel\"\u003eCustomer Support and Case Management\u003c\/a\u003e. This package is instead limited to \u003cstrong\u003eidentifying direct AI interaction and providing evidence of the initial contact\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003ch2\u003eOfficial Sources and Transparency\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/oj\"\u003eEUR-Lex: AI Act (EU) 2024\/1689, Article 50 and Article 113\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/policies\/guidelines-ai-transparency-obligations\"\u003eEuropean Commission: Guidelines on Transparency Obligations\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/transparency-obligations-under-article-50-ai-act\"\u003eEuropean Commission: FAQ on Article 50\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003csmall\u003eVersion 1.0 · Sweden\/EU · AI-assisted source check 2026-11-08, no external independent legal review, and no certification. Customer ZIP file linked separately for potential publication. The product remains a DRAFT.\u003c\/small\u003e\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56551178797398,"sku":"MB-AI50-CHATBOT-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_ai_chatbot_art50_huvudbild_1600.png?v=1794140043"},{"product_id":"ai-rostbot-telefonvaxel-talmanus-ljudtest-artikel-50-1","title":"AI Voicebot in Telephone Customer Service – Spoken AI Information, Audio Test, and Correction in Accordance with Article 50.1 of the EU AI Act | Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" style=\"line-height:1.67;color:#153c55\"\u003e\n\u003cp\u003e\u003cstrong\u003eDoes a caller find out that it is an AI voice answering the company phone system?\u003c\/strong\u003e This highly specialized document product helps AI phone providers and companies using AI receptionists to design and control \u003cstrong\u003espoken information at the first direct AI interaction\u003c\/strong\u003e. The focus is on phone numbers, phone queues, keypad options, callbacks, language menus, and actual audio evidence – not general web chat widgets.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e 5 Swedish working documents, a Swedish user guide, and an English User Guide in both editable Word (DOCX) and searchable PDF without interactive form fields. A Swedish Excel workbook with nine tabs is included. \u003cstrong\u003e7 independent documents in two formats plus 1 XLSX = 15 customer files\u003c\/strong\u003e. Digital ZIP delivery after separate manual activation.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #b9d2e4;border-left:6px solid #207eaf;background:#edf5fa;border-radius:8px;padding:16px 19px;margin:19px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 7px\"\u003e01 · Package contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eFive Swedish working templates, a Swedish user guide, and a separate English User Guide. Each document is available as both an editable DOCX and a corresponding searchable, printable PDF. An XLSX workbook is included. \u003cstrong\u003e7 DOCX + 7 PDF + 1 XLSX = 15 customer files.\u003c\/strong\u003e The PDF versions are not additional legal working templates.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #b9d2e4;border-left:6px solid #207eaf;background:#edf5fa;border-radius:8px;padding:16px 19px;margin:19px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 7px\"\u003e02 · What the files contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eSpoken opening scripts per phone scenario, supplier requirements with evidence, testing protocols for IVR, queues, and callbacks, accessibility and language review, and an incident log with retesting and correction. Excel links internal number IDs, audio evidence, script versions, test results, deviations, and manual approvals.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eThe difference from a regular AI chatbot template\u003c\/h2\u003e\n\n\u003cp\u003eA regular chatbot can show that it is AI through a label in a window. An \u003cstrong\u003eAI phone system must be assessed based on what the person actually hears\u003c\/strong\u003e, when this is heard, and whether the call flow causes the information to be skipped. The package specializes in voice, hold music, landline telephony, mobile, keypad options, language selection, transfers, and delayed connection. It is not a general AI policy or a package for deepfake content.\u003c\/p\u003e\n\n\u003ch2\u003eWho needs the package?\u003c\/h2\u003e\n\n\u003cp\u003eAI voice bot providers, SaaS telephony providers, companies with an AI receptionist, customer service managers, telecommunications integrators, and businesses procuring AI customer reception. If the service consists only of a traditional static keypad menu without AI, Article 50.1 should not be assumed to apply without analysis.\u003c\/p\u003e\n\n\u003ch2\u003eFiles, languages, and working function\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"border-collapse:collapse;width:100%;min-width:760px\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#e7f2f9\"\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:8px\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:8px\"\u003ePurpose\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:8px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:8px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:8px;border:1px solid #c5d8e6\"\u003e01 – Spoken welcome script\u003c\/th\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eSwedish opening phrases for AI voice assistant, numbers, languages, and first contact\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eDOCX and searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:8px;border:1px solid #c5d8e6\"\u003e02 – Supplier requirements for AI telephony\u003c\/th\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eContractual requirements, audio evidence, system versions, and operational handover\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eDOCX and searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:8px;border:1px solid #c5d8e6\"\u003e03 – Phone flow testing and UAT\u003c\/th\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eReal call tests of queues, keypad options, callbacks, languages, and transfers\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eDOCX and searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:8px;border:1px solid #c5d8e6\"\u003e04 – Voice accessibility and alternative contact method\u003c\/th\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eAudibility, comprehensibility, language, and actually offered transfers\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eDOCX and searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:8px;border:1px solid #c5d8e6\"\u003e05 – Deviation and correction for AI voice bot\u003c\/th\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eIncident log, root cause, correction, retesting, and decision\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eDOCX and searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:8px;border:1px solid #c5d8e6\"\u003e06 – Swedish user guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003ePractical steps, legal boundaries, use cases, and official sources\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eDOCX and searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:8px;border:1px solid #c5d8e6\"\u003e07 – English User Guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eInstructions in English for the Swedish working documents\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eDOCX and searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:8px;border:1px solid #c5d8e6\"\u003e08 – Excel control register\u003c\/th\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eNine tabs: Overview, Switches, Numbers, Scripts, Call Tests, Accessibility, Deviations, Decisions, Read Me\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border:1px solid #c5d8e6\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eThree real scenarios\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eScenario A – AI receptionist:\u003c\/strong\u003e A company has an AI voice that takes bookings. Document 01 provides a suggestion for a truthful spoken opening phrase, and document 03 checks that the customer hears the information before the first AI dialogue begins.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eScenario B – keypad menu:\u003c\/strong\u003e The caller quickly presses the buttons while the hold message is playing. The test log helps the business document whether an AI interaction can be reached without the spoken information being heard. A missed information notice gets a deviation entry and needs to be assessed\/corrected.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eScenario C – callback and language change:\u003c\/strong\u003e The AI system calls the customer back or changes the language in the middle of the flow. The actual voice message must be assessed for the individual channel and target audience. A generic Swedish audio file should not be described as approved for all languages.\u003c\/p\u003e\n\n\u003ch2\u003eExcel – nine working tabs\u003c\/h2\u003e\n\n\u003cp\u003eThe workbook covers \u003cstrong\u003eOverview, Switches, Numbers, Scripts, Call Tests, Accessibility, Deviations, Decisions, and Read Me\u003c\/strong\u003e. The empty customer file shows 0 in the summaries. Formulas and control fields can signal missing information, audio evidence, test results, or closing evidence. \u003cstrong\u003eExcel never certifies that Article 50 is met and cannot change or turn off a real phone system.\u003c\/strong\u003e Use internal IDs instead of real customer calls, sensitive personal data, and recordings.\u003c\/p\u003e\n\n\u003ch2\u003eLegal review: Article 50.1 and 50.5\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eEU AI Act (EU) 2024\/1689 Article 50.1\u003c\/a\u003e, the \u003cstrong\u003eprovider\u003c\/strong\u003e shall design AI systems intended for direct interaction with natural persons so that the person is informed that it is AI, unless this is already obvious to a normally informed, observant, and reasonable person taking into account the circumstances. \u003cstrong\u003eArticle 50.5\u003c\/strong\u003e requires clear, distinguishable, and accessible information at the latest at the first interaction. The rules began to apply on \u003cstrong\u003eAugust 2, 2026\u003c\/strong\u003e. The \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/transparency-obligations-under-article-50-ai-act\"\u003eEuropean Commission FAQ\u003c\/a\u003e explains the requirements and the narrow assessment of when an AI interaction is actually obvious.\u003c\/p\u003e\n\n\u003cp\u003eArticle 50.1 is not a general requirement for every pre-recorded keypad option or for machine-to-machine communication only. The person who buys a ready-made voice bot is not automatically the system's provider; the division of labor and actual use should be assessed. Other regulations on call recording, GDPR, consumer information, telemarketing, and accessibility require separate review. The material is not a government certification.\u003c\/p\u003e\n\n\u003ch2\u003eHow to use the package\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eIdentify actual AI systems, the correct provider, and the phone numbers and queues where the bot is used.\u003c\/li\u003e\n\n\u003cli\u003eChoose spoken Swedish opening scripts in DOCX and adapt to real channels and offered contact options.\u003c\/li\u003e\n\n\u003cli\u003eRequest audio, operational, and system version evidence from the supplier.\u003c\/li\u003e\n\n\u003cli\u003eMake fictitious test calls with standard path, keypad options, callback, language change, interrupted reading, and accessibility cases.\u003c\/li\u003e\n\n\u003cli\u003eDocument actual deviation and technical correction, follow up with retesting and a manual decision.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eIs a robot icon on the company website enough?\u003c\/h3\u003e\n\n\u003cp\u003eNot necessarily. If the customer encounters AI via phone, the actual audio flow must be assessed in accordance with the applicable rule and the possible exception for obvious AI interaction.\u003c\/p\u003e\n\n\u003ch3\u003eMust all traditional phone systems state that they are AI?\u003c\/h3\u003e\n\n\u003cp\u003eNo. A static keypad menu is not automatically an AI system for direct two-way interaction. The actual system's function needs to be classified.\u003c\/p\u003e\n\n\u003ch3\u003eCan a customer demand a human handler under Article 50.1?\u003c\/h3\u003e\n\n\u003cp\u003eArticle 50.1 does not in itself create a general such right. Separate rules, contracts, and the company's actual commitments can affect the service setup.\u003c\/p\u003e\n\n\u003ch3\u003eIs recording information and GDPR approved if the opening script is clear?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The information about AI and the legal basis for recording\/transcription are different issues. They must be checked separately.\u003c\/p\u003e\n\n\u003ch3\u003eCan I get English working templates?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The five working documents and Excel are Swedish. The separate English User Guide contains only English instructions.\u003c\/p\u003e\n\n\u003ch3\u003eCan Excel certify the phone system?\u003c\/h3\u003e\n\n\u003cp\u003eNo. It is an administrative control register. Actual compliance, routing, supplier responsibility, legal assessment, and technical tests must still be checked manually.\u003c\/p\u003e\n\n\u003ch2\u003eLegal sources and transparency\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eEU AI Act Article 50\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/transparency-obligations-under-article-50-ai-act\"\u003eEuropean Commission FAQ\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/library\/guidelines-transparency-obligations-providers-and-deployers-ai-systems\"\u003eCommission guidelines on transparency 2026\u003c\/a\u003e. Version 1.0, November 8, 2026. AI-assisted source review and technical file QA performed; no external legal, telephony technician, or accessibility expert review. No guarantees on legal approval or search ranking.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default","offer_id":56551228014934,"sku":"AI50-ROSTBOT-TELEFON-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-rostbot-telefonvaxel-artikel50-huvudbild-1600.png?v=1794141600"},{"product_id":"ai-kansloigenkanning-2026-forbud-gdpr-artikel-50-3","title":"AI Emotion Recognition 2026 – Prohibition Check, GDPR and Information Templates | AI Act Article 50.3 Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" class=\"mb-product-info\" style=\"line-height:1.7;color:#153b55\"\u003e\n\u003cp\u003e\u003cstrong\u003eCan a company use AI that reads people's emotions or categorises people using biometric data?\u003c\/strong\u003e From \u003cstrong\u003e2 August 2026\u003c\/strong\u003e, Article 50.3 of the EU AI Act imposes a specific information obligation on anyone using applicable AI systems for emotion recognition or biometric categorisation. However, certain uses are already prohibited under Article 5. This document package provides an operational workflow that \u003cstrong\u003estarts with a prohibition check, not with writing a sign\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e Five Swedish working documents, a Swedish user guide and an English User Guide, all in editable Word (DOCX) and corresponding searchable PDF without interactive form fields. It also includes a Swedish Excel workbook with nine tabs and \u003cstrong\u003e287 formulas\u003c\/strong\u003e. \u003cstrong\u003e7 documents in two formats + 1 XLSX = 15 customer files.\u003c\/strong\u003e Available for digital ZIP delivery after separate manual activation.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #bdd5e5;border-left:6px solid #2676a5;background:#edf5fa;padding:16px 18px;border-radius:8px;margin:18px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 8px\"\u003e01 · Package contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eFive practical Swedish working templates, a Swedish user guide and an English User Guide. All seven are available as DOCX and corresponding searchable PDF, plus a separate Excel workbook. \u003cstrong\u003e7 DOCX + 7 PDF + 1 XLSX = 15 files.\u003c\/strong\u003e The PDF files are formatted versions of the documents, not additional standalone legal templates.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #bdd5e5;border-left:6px solid #2676a5;background:#edf5fa;padding:16px 18px;border-radius:8px;margin:18px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 8px\"\u003e02 · What the files contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eDecision points for prohibited emotion analysis, system and GDPR mapping, information for people who are actually exposed, preparatory DPIA check, and a test, deviation and stop log. Excel helps preserve evidence references and highlights missing checks without automatically giving legal clearance.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhy is a special template needed for this in 2026?\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eArticle 50.3 of the AI Act (EU 2024\/1689)\u003c\/a\u003e addresses the user (*deployer*) of emotion recognition or biometric categorisation systems and states that people who are exposed must be informed about the use of the system. Article 50.5 requires the information to be clear, distinct and available at the latest at the first exposure. \u003cstrong\u003eThis is not the same as saying that all such systems may be used.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-5\"\u003eArticle 5.1 f\u003c\/a\u003e generally prohibits AI-based emotion inference in workplaces and educational institutions, with narrow exceptions for medical or security reasons. Article 5.1 g prohibits certain biometric categorisation to infer specially protected characteristics. Putting up a sign, purchasing a GDPR policy or collecting consent does not remove these AI prohibitions.\u003c\/p\u003e\n\n\u003ch2\u003eWhat situations may need to be assessed?\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eExample 1 – alleged measurement of employees' moods:\u003c\/strong\u003e An employer wants to analyse whether staff are \"stressed\", \"happy\" or \"frustrated\" based on facial expressions. The template forces a STOP check under Article 5 before any discussion about signage. \u003cstrong\u003eExample 2 – AI camera for customer analysis:\u003c\/strong\u003e A supplier markets the system as \"anonymous\", but the camera processes biological characteristics and generates conclusions related to individuals. The system card collects the technology that is actually used and requires a separate GDPR and AI Act assessment.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eExample 3 – public premises:\u003c\/strong\u003e The business wants to provide information to people who are exposed to an otherwise lawful AI function. Document 03 helps formulate truthful information and test that visitors are reached before the first exposure. \u003cstrong\u003eExample 4 – changed supplier model:\u003c\/strong\u003e After an update, the system begins to infer other characteristics. The test and deviation log documents that previous decisions must be reviewed.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eChoose other materials\u003c\/strong\u003e for a general AI policy, a standard camera surveillance register or a full GDPR impact assessment without connection to Article 50.3. The product is not intended for the legal basis for police biometric identification, or medically certified systems.\u003c\/p\u003e\n\n\u003ch2\u003eExact file contents\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;min-width:760px;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#e5f1f9\"\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eWorking function\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e01 Prohibition check and use decision\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eClassification, AI Act Article 5, workplace\/school, protected characteristics and STOP\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e02 System card and data protection inventory\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eData sources, data controller roles, storage, legal basis and technical evidence\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e03 Information for people who are exposed\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eInitial information, accessibility, actual location and evidence\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e04 DPIA preparation and protection check\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eRisks, alternatives, proportionality and prior consultation when applicable\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e05 Deployment, test and deviation log\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003ePre-start checks, re-testing, incident stop and manual signing\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e06 Swedish user guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eStep by step, legal limitations and Excel instructions\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e07 English User Guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eEnglish instructions for the Swedish working documents\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e08 Excel – control register\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003e9 tabs, 287 formulas and manual stop signals\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel with nine tabs and 287 formulas\u003c\/h2\u003e\n\n\u003cp\u003eExcel contains \u003cstrong\u003eOverview, System, Prohibition, GDPR, Information, Tests, Deviations, Decisions and Read me\u003c\/strong\u003e. There are 40 working rows per relevant register, with their own fields for internal system ID, function, target group, legal review, sources, version of the information, technical test evidence and responsible person. An empty customer register shows \u003cstrong\u003e0 registered AI systems and 0 deviations\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeparately tested:\u003c\/strong\u003e If an AI solution infers emotions in the workplace, the register gives \u003cstrong\u003eSTOP – PROHIBITION CHECK\u003c\/strong\u003e. Missing GDPR legal basis gives \u003cstrong\u003eSTOP – GDPR INCOMPLETE\u003c\/strong\u003e, an information sign without actual display evidence gives \u003cstrong\u003eMISSING INFORMATION EVIDENCE\u003c\/strong\u003e, and an open critical deviation gives \u003cstrong\u003eSTOP – OPEN CRITICAL\u003c\/strong\u003e. Excel does not decide whether a system is lawful; even a complete administrative signal requires external manual review.\u003c\/p\u003e\n\n\u003ch2\u003eData protection – do not confuse different regulations\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/innovationsportalen\/vagledning-om-ansiktsigenkanning-och-gdpr\/gdpr-och-ansiktsigenkanningsteknik\/\"\u003eIMY's guidance on facial recognition and GDPR\u003c\/a\u003e, processing biometric personal data requires a concrete assessment of legal basis, necessity, purpose, security and the data subject's rights. When data is used for unambiguous identification, the special protection of GDPR under Article 9 may apply; other derived sensitive conclusions also require special analysis. In the case of a likely high risk, a data protection impact assessment under GDPR Article 35 and in some cases prior consultation under Article 36 is normally required. An AI sign never replaces GDPR information, legal basis or other applicable review.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003ePrivacy in the workbook:\u003c\/strong\u003e Only save system ID, test ID, document references and responsibility function. Do not put facial images, voice recordings, biometric templates, personal identity numbers, medical data or actual biometric analysis results in Excel.\u003c\/p\u003e\n\n\u003ch2\u003eHow to use the working templates\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eDescribe the actual technology and target group, not just the supplier's product name.\u003c\/li\u003e\n\n\u003cli\u003eFirst check for prohibitions under Article 5, especially workplace, education and inference of protected characteristics. In case of risk of prohibition: STOP and legal investigation.\u003c\/li\u003e\n\n\u003cli\u003eInventory data processing, data controller responsibility, GDPR legal basis and impact assessment.\u003c\/li\u003e\n\n\u003cli\u003eIf the use is assessed as lawful: adapt the information according to Article 50.3\/50.5 and check actual exposure.\u003c\/li\u003e\n\n\u003cli\u003eTest, document deviations, decide manually and perform a new review when the system's function or environment changes.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eCan employers measure employees' emotions with AI if they consent?\u003c\/h3\u003e\n\n\u003cp\u003eConsent does not remove the prohibitions of the AI Act. Article 5.1 f generally prohibits AI emotion inference in the workplace, with narrow medical\/security-related exceptions.\u003c\/p\u003e\n\n\u003ch3\u003eDoes a store need a sign if it uses AI-based emotion analysis?\u003c\/h3\u003e\n\n\u003cp\u003eIf the use is otherwise lawful and the system is covered by Article 50.3, people who are exposed must be informed. But lawfulness under Article 5 and GDPR must be determined first. A sign is not a permit.\u003c\/p\u003e\n\n\u003ch3\u003eDo the requirements apply to all cameras that recognize a face?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Regular camera surveillance, unambiguous identification, emotion inference and biometric categorisation are different functions with different rules. The actual technology must be investigated.\u003c\/p\u003e\n\n\u003ch3\u003eAre all biometric data automatically special categories under GDPR?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Biometric data processed to uniquely identify a person are covered by special categories in the relevant part, and other sensitive derived data may also trigger Article 9. Always assess the purpose and processing concretely.\u003c\/p\u003e\n\n\u003ch3\u003eCan Excel issue legal approval?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The register marks stop points and documentation gaps. Legal responsibility, technical classification and possible contact with authorities require qualified manual review.\u003c\/p\u003e\n\n\u003ch3\u003eAre the PDF files fillable or are there Swedish templates in English?\u003c\/h3\u003e\n\n\u003cp\u003eThe PDFs are searchable and printable without interactive form fields; Word is editable. The five working templates and Excel are in Swedish, while the English User Guide only contains English user instructions.\u003c\/p\u003e\n\n\u003ch2\u003eOfficial sources and version\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-5\"\u003eEU AI Act – Article 5 (prohibited uses)\u003c\/a\u003e · \u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eEU AI Act – Article 50 (transparency)\u003c\/a\u003e · \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/innovationsportalen\/vagledning-om-ansiktsigenkanning-och-gdpr\/gdpr-och-ansiktsigenkanningsteknik\/\"\u003eIMY – facial recognition and GDPR\u003c\/a\u003e. Version \u003cstrong\u003e1.0 November 8, 2026\u003c\/strong\u003e. AI-assisted legal source review and technical file tests have been performed. \u003cstrong\u003eNo independent external legal, data protection expert or authority review has been performed, and no technical biometric certification has been performed.\u003c\/strong\u003e The documents do not grant permission to process personal data or conduct prohibited AI activities.\u003c\/p\u003e\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default","offer_id":56552260534614,"sku":"AIACT50-EMOTION-GDPR-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-kansloigenkanning-2026-artikel50-3-huvudbild-1600.png?v=1794148233"},{"product_id":"ai-kompetens-artikel-4-behovsbedomning-utbildningskvittens","title":"AI Literacy under AI Act Article 4 – Needs Assessment, Training Records and Monitoring | Word\/PDF\/Excel","description":"\u003cp\u003e\u003cstrong\u003eDocument the company's actual work with AI skills in accordance with Article 4 of the EU AI Act.\u003c\/strong\u003e The package is intended for Swedish employers and other organisations that use AI in their operations and want to map needs, plan measures, record implementation, and monitor skills initiatives. It does not replace an AI policy, individual legal assessment, or practical skills among users.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e Swedish use and EU law; seven independent documents, five of which are working documents and the Swedish guide in Swedish, with only the user guide in English. 7 editable Word files (DOCX), 7 corresponding searchable\/printable PDF files (not interactive forms), and 1 Excel register (XLSX): a total of 15 customer files. The files are delivered in a ZIP file after separate publication and activation of the digital delivery.\u003c\/p\u003e\n\u003csection aria-label=\"Package contents\" style=\"border:1px solid #becde0;border-radius:10px;padding:18px;background:#f3f7fc;margin:22px 0;\"\u003e\u003ch2\u003ePackage contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeven document types:\u003c\/strong\u003e needs assessment, role matrix\/action plan, implementation\/participant acknowledgement, scenario exercises\/reflection, monitoring\/management decision, Swedish user guide, and English User Guide. Each document is available in DOCX and PDF. An XLSX register with nine work tabs is also included. A total of 15 files, but not 15 different document types.\u003c\/p\u003e\u003c\/section\u003e\n\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #becde0;border-radius:10px;padding:18px;background:#ffffff;margin:22px 0;\"\u003e\u003ch2\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003ePractical fields for organisation, AI system and use case, role and experience, needs, responsible person, measure, participation, optional exercise, deviation, review, and monitoring decision. Excel helps to collect and summarise recorded activities; it does not calculate legal compliance.\u003c\/p\u003e\u003c\/section\u003e\n\u003ch2\u003eWho should use the package?\u003c\/h2\u003e\u003cp\u003eFor example, HR managers and AI\/IT coordinators introducing generative AI tools; managers who need to monitor knowledge measures for different job roles. For suppliers who need to present a formal certificate for a specific AI system, or for organisations that need a full high-risk assessment, other materials and, if necessary, expert advice are required.\u003c\/p\u003e\n\u003ch2\u003eExact file contents\u003c\/h2\u003e\u003cdiv style=\"overflow-x:auto;\"\u003e\u003ctable\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth\u003eDocument\u003c\/th\u003e\n\n\u003cth\u003ePractical function\u003c\/th\u003e\n\n\u003cth\u003eLanguage\u003c\/th\u003e\n\n\u003cth\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e1. AI Skills Needs Assessment\u003c\/td\u003e\n\n\u003ctd\u003eIdentify roles, AI use, affected persons, and need for measures\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e2. Role Matrix and Action Plan\u003c\/td\u003e\n\n\u003ctd\u003eLink activities, responsibilities, target audience, and timeline to identified needs\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e3. Implementation and Participant Acknowledgement\u003c\/td\u003e\n\n\u003ctd\u003eDocument activity, date, content, and participation without issuing a legal certificate of competence\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e4. Scenario Exercises and Reflection\u003c\/td\u003e\n\n\u003ctd\u003ePractical exercises for safe use and human oversight; optional exercise assessments\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e5. Monitoring and Management Decision\u003c\/td\u003e\n\n\u003ctd\u003eMonitor remaining needs, deviations, supplements, and responsible decisions\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e6. User Guide\u003c\/td\u003e\n\n\u003ctd\u003eStep-by-step instructions and situations where individual assessment is required\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e7. User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for the Swedish documents; not an English translation of the templates\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e8. AI Skills Action Register\u003c\/td\u003e\n\n\u003ctd\u003eNine Excel tabs for AI systems, roles, needs, measures, participation, exercises, and monitoring\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eThe Excel tool – how does it work?\u003c\/h2\u003e\u003cp\u003eThe tabs are named Home, AI Systems, Roles, Needs Analysis, Measures, Participation, Exercises, Monitoring, and Sources and Guide. They contain organised input columns, status options, and an overview with formulas that count recorded rows. Recorded activity does not mean completed, approved, or sufficient training unless the organisation assesses the materials.\u003c\/p\u003e\n\u003ch2\u003eHow the documents are used\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eInventory AI systems and use cases.\u003c\/li\u003e\n\n\u003cli\u003eDescribe roles, previous experience, risks, and need for support.\u003c\/li\u003e\n\n\u003cli\u003ePlan suitable training or support measures and appoint responsible persons.\u003c\/li\u003e\n\n\u003cli\u003eDocument what has actually been completed and who participated.\u003c\/li\u003e\n\n\u003cli\u003eReview exercises and real-world use experiences; plan supplements.\u003c\/li\u003e\n\n\u003cli\u003eMonitor changes in AI tools, roles, or operational conditions, and record decisions.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal requirements and limitations\u003c\/h2\u003e\u003cp\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/EN\/TXT\/?uri=CELEX%3A02024R1689-20260727\"\u003eEU Regulation 2024\/1689, Article 4, in the consolidated version after the 2026 amendments\u003c\/a\u003e concerns measures to support AI skills among staff and others who handle AI on behalf of the organisation. Appropriate scope depends on factors including prior knowledge, training, experience, use of AI systems, and affected persons. There is no general mandatory certificate or fixed knowledge test for all users. See also the \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/ai-literacy-questions-answers\"\u003eEuropean Commission's guidance on AI literacy\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003ePersonal data regarding participation must only be processed with a valid legal basis, appropriate data protection, and reasonable retention in accordance with the \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\"\u003eGDPR\u003c\/a\u003e. These templates do not create automatic notifications to authorities, certificates, or guarantees of compliance. Also assess other AI Act requirements and employment law issues separately.\u003c\/p\u003e\n\u003ch2\u003eDifference from an AI policy\u003c\/h2\u003e\u003cp\u003eAn \u003ca href=\"\/en\/products\/ai-policy-foretag-mall-2026-word-pdf\"\u003eAI policy\u003c\/a\u003e states the organisation's rules of use; this package documents skills needs and actual support measures. A broader \u003ca href=\"\/en\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance package\u003c\/a\u003e covers more AI governance issues.\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eIs an AI skills certificate mandatory?\u003c\/h3\u003e\u003cp\u003eNo. Article 4 does not prescribe a general individual certificate. The documentation can, however, help the organisation monitor and explain its measures.\u003c\/p\u003e\u003ch3\u003eDoes the package provide ready-made compliance with the AI Act?\u003c\/h3\u003e\u003cp\u003eNo. It contains administrative materials and instructions that must be adapted to the organisation's AI systems, roles, and risks.\u003c\/p\u003e\u003ch3\u003eAre the templates in English?\u003c\/h3\u003e\u003cp\u003eNo. The working documents are in Swedish. Only a separate user guide provides instructions in English.\u003c\/p\u003e\u003ch3\u003eCan the PDF files be filled in directly?\u003c\/h3\u003e\u003cp\u003eThe PDF files are searchable and printable but are not interactive forms; use DOCX for editing.\u003c\/p\u003e\n\u003ch2\u003eSources and version information\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eDocument version:\u003c\/strong\u003e 1.0, November 9, 2026. \u003cstrong\u003eLegal source review:\u003c\/strong\u003e AI-assisted review of Article 4 of the current consolidated EU text and the European Commission's guidance on November 9, 2026. \u003cstrong\u003eNo independent external legal review or regulatory approval has been performed.\u003c\/strong\u003e The delivery is a document package, not legal advice.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56558597374294,"sku":"AI-LITERACY-EVIDENCE-ART4-V1","price":179.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-kompetens-artikel4-huvudbild-v1.jpg?v=1794218611"},{"product_id":"ai-rekrytering-2027-hogrisk-manskligt-urval-gdpr","title":"AI Recruitment 2027 – High-Risk Classification, Vendor Screening \u0026 Human Selection | Word\/PDF\/Excel","description":"\u003cp\u003e\u003cstrong\u003eDo you use AI to analyze CVs, rank candidates, or recommend who should be interviewed?\u003c\/strong\u003e This scoped readiness package helps Swedish employers, recruitment companies, and HR teams document actual AI use, assess high-risk under the AI Act, vet suppliers, and create a traceable human selection process. No AI model, automated recruitment function, or external certification is included.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eRegulatory status:\u003c\/strong\u003e GDPR and the Discrimination Act already apply. The AI Act's main rules for Annex III high-risk systems—which may include recruitment AI under point 4(a)—will largely apply from \u003cstrong\u003e2 December 2027\u003c\/strong\u003e under (EU) 2026\/1744. Not all AI use is high-risk: assess actual functions, roles, any specific exemption under Article 6.3, and whether the system profiles individuals.\u003c\/p\u003e\n\u003csection aria-label=\"Package contents\" style=\"border:1px solid #A7BED2;border-radius:9px;background:#EDF5FB;padding:18px;margin:20px 0\"\u003e\u003ch2\u003ePackage contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eFive Swedish working documents\u003c\/strong\u003e, one Swedish user guide, and a separate \u003cstrong\u003eEnglish User Guide\u003c\/strong\u003e. All seven documents are included in editable Word (DOCX) format, as well as corresponding searchable, printable PDFs. In addition, a \u003cstrong\u003eSwedish Excel workbook with nine tabs\u003c\/strong\u003e is included. Total 7 DOCX + 7 PDF + 1 XLSX = \u003cstrong\u003e15 customer files in a digital ZIP\u003c\/strong\u003e upon future activation.\u003c\/p\u003e\u003c\/section\u003e\n\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #A7BED2;border-radius:9px;background:#FFFFFF;padding:18px;margin:20px 0\"\u003e\u003ch2\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eAssessment under AI Act Annex III 4(a), classification protocol, supplier questions on model changes and bias, GDPR Article 22 and DPIA triage, discrimination risk in the candidate flow, human review of AI rankings, objective selection criteria, candidate information, and robust evidence tracking without collecting CVs or sensitive personal data in an open spreadsheet.\u003c\/p\u003e\u003c\/section\u003e\n\u003ch2\u003eThe five working templates\u003c\/h2\u003e\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eApplicability and high-risk classification:\u003c\/strong\u003e identify whether the AI tool writes job ads, filters CVs, ranks, or assesses candidates. Test Annex III 4(a), Article 6.3, profiling, and responsibilities as a provider\/user.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eSupplier control and change requirements:\u003c\/strong\u003e document instructions, inputs, logs, human override, testing basis, data processors, model updates, and the GO\/NO-GO decision point.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eGDPR\/DPIA and discrimination risk:\u003c\/strong\u003e test the legal basis, automated decisions with significant effects, the need for a GDPR impact assessment, DO's discrimination risks, and the separate applicability of FRIA under AI Act Article 27.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eHuman selection decision:\u003c\/strong\u003e document which actual qualifications the recruiter has verified, any contradictory facts, independent reasons for selection or rejection, and a genuine opportunity to change the AI proposal.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCandidate information and response to objections:\u003c\/strong\u003e adapt clear information about actual AI use, data sources, rights, responsible contact, questions, corrections, and human follow-up.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eExcel register with nine tabs\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eOverview, System Register, Classification, Supplier Requirements, GDPR_DPIA, Human Selection, Candidate Questions, Actions, and Sources.\u003c\/strong\u003e The overview counts registered systems and cases, pending supplier evidence, marked DPIA actions, and actual human override decisions. Status fields and evidence IDs are administrative aids, not technical AI audits or automated legal conclusions. No test subjects or fictional candidates are included.\u003c\/p\u003e\n\u003ch2\u003eFrequently Asked Questions\u003c\/h2\u003e\n\u003ch3\u003eAre all AI tools used by HR high-risk systems?\u003c\/h3\u003e\u003cp\u003eNo. It depends on the intended and actual function. AI that analyzes or filters applications and evaluates candidates typically falls under Annex III point 4(a), while some narrow process tasks may fall outside the high-risk classification after concrete assessment. However, profiling individuals in an Annex III case always entails a high-risk classification.\u003c\/p\u003e\n\u003ch3\u003eDo I need to stop all use by December 2027?\u003c\/h3\u003e\u003cp\u003eNot generally, but GDPR, discrimination law, and other already applicable rules must be followed now. A decision that is practically entirely automated and has significant consequences may trigger GDPR Article 22 even before 2027.\u003c\/p\u003e\n\u003ch3\u003eMust a private company always conduct FRIA under AI Act Article 27?\u003c\/h3\u003e\u003cp\u003eNo. The article applies to specific types of users and areas of use. A private employer is not automatically covered just because it uses recruitment AI. However, separately assess whether GDPR Article 35 requires a DPIA.\u003c\/p\u003e\n\u003ch3\u003eIs it enough for a recruiter to click \"Approve\" on the AI's recommendation?\u003c\/h3\u003e\u003cp\u003eNot if the human lacks independent grounds and genuine influence. Document a genuine objective review and the opportunity to stop, change, or reject the proposal.\u003c\/p\u003e\n\u003ch3\u003eAre all working templates in English and the PDF files fillable?\u003c\/h3\u003e\u003cp\u003eNo. The five working documents and Excel are in Swedish. One Swedish and one English user guide are included. DOCX files are editable and PDFs are searchable\/printable, but they are not interactive forms.\u003c\/p\u003e\n\u003ch2\u003eLegal status, sources, and limitations\u003c\/h2\u003e\n\u003cp\u003eAI Act \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/TXT\/?uri=CELEX%3A02024R1689-20260727\"\u003eRegulation (EU) 2024\/1689 (consolidated)\u003c\/a\u003e, especially Article 6, Annex III point 4(a), Article 26 and 27; \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/ALL\/?uri=oj%3AL_202601744\"\u003eAmending Regulation (EU) 2026\/1744\u003c\/a\u003e; \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/innovationsportalen\/vagledning-om-gdpr-och-ai\/gdpr-och-ai\/automatiserat-beslutsfattande\/\"\u003eIMY's guidance on automated decision-making\u003c\/a\u003e and \u003ca href=\"https:\/\/www.do.se\/for-arbetsgivare-och-utbildningsanordnare\/aktiva-atgarder-for-arbetsgivare\/kontinuerligt-arbete-mot-diskriminering-fyra-steg\/rekrytering-utan-diskriminering\"\u003eDO's guidance on recruitment\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003eVersion 1.0, AI-assisted internal source control November 9, 2026. \u003cstrong\u003eNo external independent legal review, discrimination audit, regulatory review, or technical AI certification has been conducted.\u003c\/strong\u003e The template is a documentation aid, not a guarantee of lawful recruitment. Ensure that GDPR roles, current legal rules, and the candidate process are verified before practical use. The digital ZIP file is not linked to Shopify until the user separately chooses to do so.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56559354577238,"sku":"AI-RECRUIT-HR-2027-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-rekrytering-2027-hogrisk-gdpr-huvudbild.jpg?v=1794227295"},{"product_id":"ai-leverantor-modellbyte-andringsavisering-riskprovning","title":"AI Provider Model Change – Change Notification, Risk Reassessment, and Approval Trail | Word\/PDF\/Excel","description":"\n\u003cp\u003e\u003cstrong\u003eYour AI provider is changing the language model, operating environment, or features – how do you document what actually changes and who gets to make the decisions?\u003c\/strong\u003e This template package for Swedish companies helps you agree on change notification, review consequences, test a specific version, and document a formal decision. Pre-approval only applies where contracts or a specific applicable legal rule provide support.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e 7 editable Word files (.docx), 7 corresponding searchable but not interactively fillable PDF files, and 1 Excel workbook (.xlsx). Total of 15 customer files in a future digital ZIP delivery. Five Swedish working documents, a Swedish guide, and an English User Guide (guide only, not an English contract text). Swedish usage context, version 1.0, 2026-11-09. Microsoft Word and Excel or compatible programs are required; other program compatibility is not guaranteed.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #2f6594;border-radius:8px;padding:16px;margin:18px 0;background:#f5f9fc\"\u003e\n\n\u003ch2 style=\"margin-top:0\"\u003e01 Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e7 independent documents\u003c\/strong\u003e – five Swedish working templates, one Swedish user guide, and one English guide – in both DOCX and searchable PDF, as well as an Excel workbook with nine tabs. \u003cstrong\u003e15 files in total\u003c\/strong\u003e; the PDF copies are not counted as additional independent documents.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #2f6594;border-radius:8px;padding:16px;margin:18px 0;background:#f5f9fc\"\u003e\n\n\u003ch2 style=\"margin-top:0\"\u003e02 What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eContract addendum for change control, the provider's change notification, risk reassessment including GDPR\/AI Act triage, technical test and acceptance log, the customer's optional decision letter, and guides. Excel separates \u003cstrong\u003ereported change\u003c\/strong\u003e, \u003cstrong\u003etest result\u003c\/strong\u003e, \u003cstrong\u003edecision\u003c\/strong\u003e, and \u003cstrong\u003eaction taken\u003c\/strong\u003e, and does not create any automatic legal approvals.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eWho is the package suitable for?\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eExample 1:\u003c\/strong\u003e A Swedish service company purchases an external AI assistant and wants to agree on when the provider must notify of a changed model and data location. \u003cstrong\u003eExample 2:\u003c\/strong\u003e An organization receives an update from an AI provider and needs to collect risk, data protection, and testing documentation before an internal decision.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eChoose another solution when:\u003c\/strong\u003e a specific AI system requires a full high-risk conformity assessment, an individual DPIA\/FRIA, security incident reporting, or a legal specialist assessment. This package replaces neither such a process nor an existing data processing agreement.\u003c\/p\u003e\n\u003ch2\u003eThe files – a clear workflow\u003c\/h2\u003e\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth scope=\"col\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eFunction\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Contract addendum for AI provider\u003c\/td\u003e\n\n\u003ctd\u003eContract-based change categories, notices, decisions, and parties\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Change notification\u003c\/td\u003e\n\n\u003ctd\u003eVersion before\/after, changed features, data location, test evidence\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Risk reassessment\u003c\/td\u003e\n\n\u003ctd\u003eAI Act role, data protection, scope of change, and manual assessment\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Test and acceptance protocol\u003c\/td\u003e\n\n\u003ctd\u003eTest scenarios, criteria, deviations, and technical results\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Decision to the provider\u003c\/td\u003e\n\n\u003ctd\u003eOne chosen option: approval, conditions, pause, or rejection with stated reason\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish user guide\u003c\/td\u003e\n\n\u003ctd\u003eSteps, applicability, control questions, and sources\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eInstructions for the Swedish documents; not an English contract\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 AI change register\u003c\/td\u003e\n\n\u003ctd\u003eCase tracking, risks, tests, decisions, actions, and evidence\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003cp\u003eDOCX files can be edited. PDF files are searchable and printable but contain no special interactive form fields. Excel can be edited and requires a compatible spreadsheet program.\u003c\/p\u003e\n\u003ch2\u003eThe Excel tool in practice\u003c\/h2\u003e\u003cp\u003eNine tabs: \u003cstrong\u003eOverview, AI System, Changes, Risk Assessment, Tests, Decisions, Actions, Evidence Register, and Read Me\u003c\/strong\u003e. The overview uses tested formulas for the number of cases and statuses. Example: a notification registered as “For assessment” is counted in the change register but does not therefore appear as “Approved” – a separate decision must be documented by an authorized person. The spreadsheet does not calculate AI Act classification, legal permissibility, or contractual validity.\u003c\/p\u003e\n\u003ch2\u003eHow to use the documents\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eIdentify the exact AI system, contract parties, contract clauses, and current model version.\u003c\/li\u003e\n\n\u003cli\u003eNegotiate and sign a contract addendum only if necessary; remove incompatible clause options.\u003c\/li\u003e\n\n\u003cli\u003eDocument the change notification and make a separate assessment of the contract, GDPR, and relevant AI Act rules.\u003c\/li\u003e\n\n\u003cli\u003eTest the documented model version, note deviations, and save evidence.\u003c\/li\u003e\n\n\u003cli\u003eLet an authorized person make a reasoned decision and use a letter to the provider if necessary.\u003c\/li\u003e\n\n\u003cli\u003eFollow up on actions and archive materials according to the actual information management routine.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eImportant legal boundaries\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eAI Act:\u003c\/strong\u003e EU Regulation 2024\/1689 has different application dates; rules on changed provider responsibility and special requirements for high-risk AI require that the system and the correct actor role are first classified. A model change is not automatically such a “substantial modification” that entails new provider responsibility. See the \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/2026-07-27\/eng\"\u003econsolidated AI Regulation\u003c\/a\u003e and \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-25\"\u003eArticle 25\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eGDPR:\u003c\/strong\u003e In the case of actual processing of personal data, data processing agreements, sub-processor processes, and impact assessments may be affected. Not all version changes entail new sub-processing or a new DPIA. See \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\"\u003eGDPR, especially Articles 28, 32, and 35\u003c\/a\u003e, and \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/det-har-galler-enligt-gdpr\/personuppgiftsansvariga-och-personuppgiftsbitraden\/personuppgiftsbitradesavtal\/\"\u003eIMY on data processing agreements\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eContracts:\u003c\/strong\u003e The right to advance information, pre-approval, objection, pause, or termination must be derived from the applicable contract and\/or actual law. Do not use the template as unilaterally changed provider terms.\u003c\/p\u003e\n\u003ch2\u003eCompare with other documents\u003c\/h2\u003e\u003cp\u003eTo introduce a broad AI policy or system inventory, the \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance Package\u003c\/a\u003e is a close alternative. For documentation of AI competence and training measures, there is \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-kompetens-artikel-4-behovsbedomning-utbildningskvittens\"\u003eAI competence according to Article 4\u003c\/a\u003e. This product, however, handles a concrete model and provider change case.\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eMust the customer always approve a new model number?\u003c\/h3\u003e\u003cp\u003eNo. There is no general AI Act requirement that every model version change must always be pre-approved by the customer. Examine the contract terms and whether any special obligation is triggered.\u003c\/p\u003e\n\u003ch3\u003eIs the notification a completed authority form?\u003c\/h3\u003e\u003cp\u003eNo. The documents are editable contract and working documents, not standardized authority forms.\u003c\/p\u003e\n\u003ch3\u003eIs the package in English?\u003c\/h3\u003e\u003cp\u003eNo. The five working templates and the Swedish guide are in Swedish; there is only an English-language user guide to understand the Swedish documents.\u003c\/p\u003e\n\u003ch3\u003eDoes Excel give the green light to use the change?\u003c\/h3\u003e\u003cp\u003eNo. Excel compiles and counts administrative statuses. Technical acceptance and legal assessment must be made and documented separately.\u003c\/p\u003e\n\u003ch3\u003eWhat do I need before use?\u003c\/h3\u003e\u003cp\u003eMain agreement, update details, relevant data processing agreement, information about the AI system's function and risk, and an authorized decision-maker.\u003c\/p\u003e\n\u003ch2\u003eSources, version, and transparency\u003c\/h2\u003e\u003cp\u003eProduct version \u003cstrong\u003e1.0\u003c\/strong\u003e (2026-11-09). AI-assisted legal source check of the above official sources performed 2026-11-09; \u003cstrong\u003eno independent external legal review\u003c\/strong\u003e or authority approval is claimed. Templates must be adapted to the actual contract, system, actor role, and prevailing law before use.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eRelated guide:\u003c\/strong\u003e \u003ca href=\"\/en\/blogs\/foretag\/ai-leverantorsbedomning-checklista\"\u003eAI supplier assessment – checklist before selecting and approving a service\u003c\/a\u003e. Assess the scope against your AI use, risks and applicable requirements.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default","offer_id":56563440550230,"sku":"AI-LEVERANTOR-MODELLBYTE-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-modellbyte-huvudbild-1600.png?v=1794263399"},{"product_id":"ai-act-50-2-maskinlasbar-markning-detektion-testbevis","title":"AI Act Article 50.2 – machine-readable AI labelling, detection and proof of testing | Word\/PDF\/Excel","description":"\n\u003cp\u003e\u003cstrong\u003eDoes your company develop or provide an AI system that generates synthetic text, images, audio, or video?\u003c\/strong\u003e This Swedish template package helps affected AI providers document \u003cstrong\u003emachine-readable labelling, actual detectability, technical testing, and release decisions\u003c\/strong\u003e in accordance with Article 50.2 of the EU AI Act. The package contains working documents and registers – it does not install any watermarking, detector, or certified technology.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003ePurchase overview:\u003c\/strong\u003e 7 independent documents (five Swedish working templates, a Swedish user guide, and a separate English User Guide) as editable Word files and corresponding searchable, printable PDF files; plus a nine-tab Excel workbook in Swedish. A total of \u003cstrong\u003e15 customer files\u003c\/strong\u003e in a designated ZIP package for digital download after future activation. The PDF files are \u003cstrong\u003enot interactively fillable\u003c\/strong\u003e. The main documents are in Swedish; the English guide is an instruction, not a legally translated main template. Swedish usage context and EU law, version 1.0 (2026-11-09).\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #27628d;padding:15px;margin:16px 0;border-radius:8px;background:#f4f9fd;\"\u003e\n\n\u003ch2\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e7 independent documents:\u003c\/strong\u003e Applicability assessment, technical specification, detection test protocol, non-conformance and corrective action protocol, release and evidence decision, Swedish guide, and English User Guide. All in DOCX and searchable PDF (14 format files). In addition, \u003cstrong\u003e1 XLSX\u003c\/strong\u003e with nine tabs. A total of 15 customer files. PDF copies are not additional independent documents.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #27628d;padding:15px;margin:16px 0;border-radius:8px;background:#f4f9fd;\"\u003e\n\n\u003ch2\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eRole and exemption assessment under the AI Act, selection of labelling method and detection tool, actual testing of text\/image\/audio\/video, robustness after file conversion, non-conformance tracking, retesting, release decision, and traceable source references. Excel calculates \u003cstrong\u003eadministrative counts and statuses\u003c\/strong\u003e, but does not automatically assess legal applicability or technical compliance.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eWho should choose this package?\u003c\/h2\u003e\n\u003cp\u003e\u003cstrong\u003eExample A:\u003c\/strong\u003e A Swedish software provider builds its own image-generating AI system and needs to show how the output is labelled and how the labelling can actually be detected after export. \u003cstrong\u003eExample B:\u003c\/strong\u003e A provider of generative text or audio needs to document its role, technical exemptions, test results, and the next release before deployment.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eDo not choose this as your only solution\u003c\/strong\u003e if the company only uses an external AI tool as a deployer, if the customer wants to label deepfakes under Article 50.4, or if a full conformity assessment of a high-risk AI system is required. The product's forms do not replace actual implementation, external legal assessment, or a competent authority's decision.\u003c\/p\u003e\n\u003ch2\u003eFile by file – concrete practical utility\u003c\/h2\u003e\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth scope=\"col\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eWhen it is used\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Applicability and provider role\u003c\/td\u003e\n\n\u003ctd\u003eAssess system, actor role, output, exemptions, and transition period\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Technical labelling specification\u003c\/td\u003e\n\n\u003ctd\u003eDocument labelling, detector, format, limitations, and owner\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Technical detection test\u003c\/td\u003e\n\n\u003ctd\u003eTesting of original file, export, transcoding, and negative controls\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Non-conformance and correction\u003c\/td\u003e\n\n\u003ctd\u003eLog errors, temporary measure, root cause investigation, and retesting\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Release and evidence handover\u003c\/td\u003e\n\n\u003ctd\u003eDefined internal decision and references to approved test\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish user guide\u003c\/td\u003e\n\n\u003ctd\u003eSteps, legal boundaries, common misunderstandings, and sources\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eInstructions for completing the Swedish templates\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Labelling and test register\u003c\/td\u003e\n\n\u003ctd\u003eSystem, output, labelling, tests, non-conformances, decisions, and evidence\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eThe Excel tool – what has been tested?\u003c\/h2\u003e\n\u003cp\u003eThe workbook has nine tabs: \u003cstrong\u003eOverview, System and Roles, Output and Scope, Labelling Technology, Detection Tests, Non-conformances, Decisions and Release, Evidence Register, and Read Me\u003c\/strong\u003e. The overview counts registered IDs and explicit statuses. A fictitious test with a technical result of “Failed” and a release status of “For assessment” has been tested and subsequently removed. A passed technical test is \u003cem\u003enot\u003c\/em\u003e automatically a legal approval. No formula designates a product as AI Act-compliant.\u003c\/p\u003e\n\u003ch2\u003eWorkflow: from rule assessment to release decision\u003c\/h2\u003e\n\u003col\u003e\n\n\u003cli\u003eDetermine who is the provider of the AI system and what types of synthetic output are affected.\u003c\/li\u003e\n\n\u003cli\u003eAssess whether Article 50.2 applies, and separately document possible exemptions and transitional rules.\u003c\/li\u003e\n\n\u003cli\u003eDescribe the actual machine-readable labelling, how it is implemented, and which detector is used.\u003c\/li\u003e\n\n\u003cli\u003eTest output in relevant formats and distribution chains. Save the sample files' IDs, results, and limitations.\u003c\/li\u003e\n\n\u003cli\u003eRecord failed tests, correct them, and perform retesting.\u003c\/li\u003e\n\n\u003cli\u003eDecide internally on the exact version, conditions, risks, and archiving. An internal signature is not an authority certification.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal and time limits – important differences\u003c\/h2\u003e\n\u003cp\u003e\u003cstrong\u003eArticle 50.2:\u003c\/strong\u003e Providers of affected AI systems shall ensure machine-readable labelling and that synthetic content can be detected, with requirements for effective, interoperable, robust, and reliable solutions \u003cem\u003eto the extent technically possible\u003c\/em\u003e. There are exemptions, including for certain standard editing functions and output that does not substantially alter the input or semantics. If an exemption applies, it must be assessed for each actual system. See \u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\" rel=\"noopener\"\u003eAI Act Article 50.2 – EU AI Act Service Desk\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eArticle 111.4:\u003c\/strong\u003e There is a limited transitional period until \u003cstrong\u003e2 December 2026\u003c\/strong\u003e for affected systems placed on the market before \u003cstrong\u003e2 August 2026\u003c\/strong\u003e. It is not a general reprieve for all AI systems. See \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-111\" rel=\"noopener\"\u003eEU Regulation Article 111.4\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eTechnical methods:\u003c\/strong\u003e Watermarking, metadata, and cryptographic provenance can be alternative technical methods depending on the type of content; the law does not generally prescribe that a single particular standard must be used. Read the \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/policies\/guidelines-ai-transparency-obligations\" rel=\"noopener\"\u003eEU Commission guidelines\u003c\/a\u003e. The \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/code-practice-transparency-ai-generated-content\" rel=\"noopener\"\u003eEU Code of Practice\u003c\/a\u003e is voluntary and does not replace the actual legal obligation.\u003c\/p\u003e\n\u003ch2\u003eCompare with related documents\u003c\/h2\u003e\n\u003cp\u003eThe \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance Package\u003c\/a\u003e is a broader foundation for AI governance. \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-deepfake-ai-influencer-markning-artikel-50\"\u003eDeepfakes and AI influencers under Article 50.4\u003c\/a\u003e primarily concerns a different obligation, mainly related to the provider's disclosures. This product focuses specifically on the \u003cstrong\u003eprovider's technical labelling and detectability\u003c\/strong\u003e under Article 50.2.\u003c\/p\u003e\n\u003ch2\u003eFrequently Asked Questions\u003c\/h2\u003e\n\u003ch3\u003eIs Article 50.2 the same as deepfake labelling?\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eNo.\u003c\/strong\u003e Article 50.2 is aimed at the provider's machine-readable labelling and detection. Article 50.4 addresses separate disclosure obligations for certain uses, including deepfakes. An actor may be affected by different obligations depending on its role.\u003c\/p\u003e\n\u003ch3\u003eDo we have to use C2PA or watermarking?\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eNot automatically a particular named method.\u003c\/strong\u003e The actual solution must be assessed against Article 50.2, current guidance, content type, and technical feasibility. The template helps you document choices and tests, but does not provide the technology itself.\u003c\/p\u003e\n\u003ch3\u003eCan an ordinary AI user use the template?\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eOnly if the actual need is provider responsibility and technical testing.\u003c\/strong\u003e Companies that only use external tools should first determine their legal role and may need other documents.\u003c\/p\u003e\n\u003ch3\u003eWhat does “Passed” mean in Excel?\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eA registered technical test or a manual release decision.\u003c\/strong\u003e It does not mean authority-approved, legally approved, or compliance with the law.\u003c\/p\u003e\n\u003ch3\u003eCan Excel or PDF create machine-readable marks?\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eNo.\u003c\/strong\u003e Excel is a traceable control register. The PDF documents are searchable working documents; they do not add watermarks or metadata to the customer's own AI output.\u003c\/p\u003e\n\u003ch3\u003eHave the documents been reviewed by a lawyer?\u003c\/h3\u003e\u003cp\u003e\u003cstrong\u003eNo independent external legal review is warranted.\u003c\/strong\u003e AI-assisted source control of the relevant version and functional file tests are documented separately. For complex provider roles or exemptions, an individual assessment is required.\u003c\/p\u003e\n\u003ch2\u003eSources, dates, and transparency\u003c\/h2\u003e\n\u003cp\u003eVersion \u003cstrong\u003e1.0\u003c\/strong\u003e, document date \u003cstrong\u003e2026-11-09\u003c\/strong\u003e. AI-assisted source control 2026-11-09 against Regulation (EU) 2024\/1689 (consolidated 2026-07-27), especially Articles 50.2, 111.4, and 113, as well as the EU Commission guidelines for Article 50. The product is based on relevant public sources but is not authority-approved, certified, or provided with a guaranteed AI ranking.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default","offer_id":56563621822806,"sku":"AI50-2-PROVIDER-MARKING-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai50-2-maskinlasbar-markning-huvud-1600.png?v=1794265383"},{"product_id":"ai-incident-outputbevis-mansklig-omprovning-atgardsbeslut","title":"AI incident – output evidence, human review \u0026 remediation decision | Word\/PDF\/Excel","description":"\n\u003cp\u003e\u003cstrong\u003eHas an AI system produced an incorrect, risky, or difficult-to-explain result?\u003c\/strong\u003e This Swedish document package helps businesses record what happened, secure AI-specific evidence, have a qualified human review the result, and document remedial or restart decisions. It is a working basis – not an automated regulatory notification or legal approval.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e 7 independent documents (5 Swedish working templates, a Swedish guide and an English User Guide) in 7 editable DOCX and 7 corresponding searchable, printable PDFs, plus 1 Swedish XLSX workbook with 9 tabs. A total of 15 files in the intended digital ZIP delivery after manual activation. The PDF files have no interactive fillable fields. Software capable of opening DOCX and XLSX files is required for editing.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #275f94;border-radius:10px;padding:17px;margin:18px 0;background:#f3f8fc\"\u003e\n\n\u003ch2 style=\"margin-top:0\"\u003ePackage contents\u003c\/h2\u003e\n\n\u003cp\u003e5 Swedish working documents, 1 Swedish user guide and 1 English User Guide, each available as both Word (.docx) and PDF (.pdf), plus an Excel register (.xlsx). \u003cstrong\u003e7 documents, 15 customer files.\u003c\/strong\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #275f94;border-radius:10px;padding:17px;margin:18px 0;background:#f8fbfe\"\u003e\n\n\u003ch2 style=\"margin-top:0\"\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eIncident report with triage, prompt\/output evidence and traceability, human review, supplier notification, corrective action and restart decision. Excel provides consolidated incident, evidence, assessment, notification, action and decision registers with an administrative overview.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eWho is the template for?\u003c\/h2\u003e\u003cp\u003eFor those responsible for AI, quality functions, business managers, data protection and IT functions who need to be able to show which AI version was used, what humans actually checked and how the decision to correct it was made. Examples: an incorrectly generated customer response or an AI-assisted selection result that needs to be reviewed.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eChoose something else when:\u003c\/strong\u003e you need a technical cybersecurity incident plan, a GDPR notification to the Swedish Authority for Privacy Protection, reporting to an AI authority under applicable regulations, a general AI policy, or a full individual legal investigation. Additional processes and sometimes expert assessment are required here.\u003c\/p\u003e\n\u003ch2\u003eExact file list\u003c\/h2\u003e\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;border-bottom:2px solid #275f94;padding:8px\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;border-bottom:2px solid #275f94;padding:8px\"\u003eUse\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;border-bottom:2px solid #275f94;padding:8px\"\u003eLanguage\/format\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eIncident report \u0026amp; triage\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eFacts, model version, immediate risk and legal control trail\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eAI evidence protocol\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003ePrompt, output, timestamps and protected evidence references\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eHuman review\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eFact check, impact and reasoned human decision\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSupplier notification\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eRequest for technical investigation and relevant supporting documentation\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eAction and restart decision\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eAction taken, verified test, remaining risk and signing\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eUser guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSteps, checkpoints and legal disclaimers\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eEnglish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eInstructions for the Swedish working templates\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eEnglish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px\"\u003eAI incident register\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px\"\u003e9 tabs, filtered registers and formula-driven overview\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px\"\u003eSwedish · XLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eThe Excel register in practice\u003c\/h2\u003e\u003cp\u003eThe tabs are Read Me, Overview, Incidents, Evidence, Assessments, Notifications, Actions, Decisions and Sources. Status lists, date formats and calculated quantities help with administrative follow-up. A registered piece of evidence does not mean it has been reviewed, an action taken does not mean it has been verified, and a notification is not a regulatory notification. Excel does not calculate statutory deadlines or legal conclusions.\u003c\/p\u003e\n\u003ch2\u003eWorkflow\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eRecord Incident ID, AI system, known model version and observed effect.\u003c\/li\u003e\n\n\u003cli\u003eCreate Evidence ID and refer to securely stored prompts, output and logs.\u003c\/li\u003e\n\n\u003cli\u003ePerform qualified human review and state the reasons for the review decision.\u003c\/li\u003e\n\n\u003cli\u003eMake a separate assessment of any GDPR, AI Act, security or contractual requirements.\u003c\/li\u003e\n\n\u003cli\u003eDocument supplier contact, actual actions, tests and qualified restart decision.\u003c\/li\u003e\n\n\u003cli\u003eSign relevant documents and archive them with the correct access and retention basis.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal prerequisites and important limitations\u003c\/h2\u003e\u003cp\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/2026-07-27\/eng\"\u003eEU AI Regulation 2024\/1689\u003c\/a\u003e applies in stages. Specific requirements for high-risk systems in Articles 12, 26 and 73, among others, have application dates that must be checked for each system and role; they do not automatically apply to every AI event in 2026. See especially Article 113 and the \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/navigating-ai-act\"\u003eEuropean Commission's updated guidance\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003eIn the event of a personal data breach, the \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\/eng\"\u003eArticles 33 and 34 of the GDPR\u003c\/a\u003e may already require a separate notification or communication. That question and any deadlines must be assessed by the responsible person; this package does not send a notification. Avoid spreading personal data or trade secrets in shared working files.\u003c\/p\u003e\n\u003ch2\u003eDifference from related products\u003c\/h2\u003e\u003cp\u003eThe \u003ca href=\"\/en\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance Package\u003c\/a\u003e helps the organization with overall AI governance. AI competence documentation under Article 4 is used for training and competence documentation. \u003cstrong\u003eThis package begins when an actual or suspected AI incident needs to be investigated and documented.\u003c\/strong\u003e\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\u003ch3\u003eIs the template an official AI Act incident report?\u003c\/h3\u003e\u003cp\u003eNo. It is an internal investigation and evidence basis. Qualified reporting to the correct recipient should be assessed and carried out separately.\u003c\/p\u003e\n\u003ch3\u003eCan I edit the PDF files?\u003c\/h3\u003e\u003cp\u003ePDFs are searchable and printable but lack interactive form fields. Use the Word files for editing.\u003c\/p\u003e\n\u003ch3\u003eAre all documents in English?\u003c\/h3\u003e\u003cp\u003eNo. Five working documents, the Swedish guide and Excel are in Swedish. The English User Guide is an English-language instruction for the Swedish files.\u003c\/p\u003e\n\u003ch3\u003eDoes Excel determine whether an incident is subject to statutory reporting?\u003c\/h3\u003e\u003cp\u003eNo. Excel only shows registered and manually selected administrative statuses. Legal classification and external notification decisions require human review.\u003c\/p\u003e\n\u003ch3\u003eCan we document AI hallucinations or discrimination risks?\u003c\/h3\u003e\u003cp\u003eYes, as observations and review material. The template does not establish that discrimination or a legal violation has occurred.\u003c\/p\u003e\n\u003ch2\u003eVersion and transparency\u003c\/h2\u003e\u003cp\u003eVersion 1.0 · AI-assisted legal source review November 10, 2026 · documents technically checked. No independent external legal review or regulatory certification has been performed. Future changes in law and actual applicability need to be checked when the template is used.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56563694174550,"sku":"AI-INCIDENT-EVIDENCE-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_AI_incident_huvudbild_1600.jpg?v=1794266586"},{"product_id":"ai-agentstyrning-mandat-mansklig-attest-rollback","title":"AI Agent Governance – Mandate, Human Attestation, and Rollback | Word\/PDF\/Excel","description":"\u003cp\u003e\u003cstrong\u003eAI agent governance – mandate, human review and rollback\u003c\/strong\u003e helps Swedish companies document what autonomous AI agents are allowed to do, which actions must be approved by a human, and how the agent is tested, stopped and reviewed. The package does not provide technical API restrictions, legal authority or automatic compliance.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e Five Swedish working documents, one Swedish guide and one English User Guide (seven standalone documents), each in editable DOCX and searchable\/printable PDF, plus one Swedish Excel workbook (XLSX) with nine tabs. \u003cstrong\u003e15 customer files\u003c\/strong\u003e in a digital ZIP package. The PDF files are not interactively fillable.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #416b94;padding:16px;margin:16px 0;border-radius:8px;background:#eef4fa\"\u003e\n\n\u003ch2\u003ePackage contents\u003c\/h2\u003e\n\n\u003cp\u003eFive Swedish working templates, one Swedish guide and one English user guide, all in Word and PDF. An Excel workbook with nine meaningful tabs. A total of 7 standalone documents and 15 files.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #416b94;padding:16px;margin:16px 0;border-radius:8px;background:#f8fbfe\"\u003e\n\n\u003ch2\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eAgent and tool inventory, risk\/data protection screening, mandate decision, action limits and human review, pilot testing with emergency stop and rollback, plus incident\/change decision. Excel tracks status and evidence without making decisions or executing actions on the user's behalf.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eWhen is the package suitable?\u003c\/h2\u003e\u003cp\u003eExample: an e-commerce company wants to let an AI agent suggest customer refunds but require human review before any payment is made; or an IT manager wants to show that the agent is stopped from making unauthorized tool calls. The package is not suitable as actual agent software, security control, legal authority, completed GDPR impact assessment or AI Act certification.\u003c\/p\u003e\n\u003ch2\u003eDocuments and usage\u003c\/h2\u003e\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"border-collapse:collapse;width:100%;min-width:600px\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth scope=\"col\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eUsage\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Agent Inventory\u003c\/td\u003e\n\n\u003ctd\u003eIdentify systems, tools, personal data and risk classification\u003c\/td\u003e\n\n\u003ctd\u003eSV\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Mandate Decision\u003c\/td\u003e\n\n\u003ctd\u003eEstablish permitted tools, prohibited actions and responsibilities\u003c\/td\u003e\n\n\u003ctd\u003eSV\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Review Matrix\u003c\/td\u003e\n\n\u003ctd\u003eDistinguish between suggestions, human approval and actual execution\u003c\/td\u003e\n\n\u003ctd\u003eSV\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Pilot Test and Rollback\u003c\/td\u003e\n\n\u003ctd\u003eTest limits, denied action, emergency stop and rollback\u003c\/td\u003e\n\n\u003ctd\u003eSV\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Deviation and Review\u003c\/td\u003e\n\n\u003ctd\u003eDocument incident, correction, retesting and new decision\u003c\/td\u003e\n\n\u003ctd\u003eSV\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish Guide\u003c\/td\u003e\n\n\u003ctd\u003eFinalization, limitations and references\u003c\/td\u003e\n\n\u003ctd\u003eSV\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for the Swedish documents\u003c\/td\u003e\n\n\u003ctd\u003eEN\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Excel Workbook\u003c\/td\u003e\n\n\u003ctd\u003eNine tabs for status, documentation and audit trail\u003c\/td\u003e\n\n\u003ctd\u003eSV\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eExcel in practice\u003c\/h2\u003e\u003cp\u003eTabs: \u003cstrong\u003eOverview, Agent Register, Mandate, Action Log, Pilot Tests, Risks and Incidents, Changes, Decisions, Read Me.\u003c\/strong\u003e Formulas count documented decisions, open incidents and tests, and flag, among other things, “EXECUTED WITHOUT REVIEW” when an executed action lacks recorded human approval. These features have been tested with fictional examples; the customer workbook contains no test data. Excel cannot block actual API calls or determine legal compliance.\u003c\/p\u003e\n\u003ch2\u003eWorkflow\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eInventory the agent, tools, data sources, roles and intended action.\u003c\/li\u003e\n\n\u003cli\u003eAssess risk, prohibited AI practices, relevant AI Act classification and data protection.\u003c\/li\u003e\n\n\u003cli\u003eEstablish internal mandate, human decision limits and technical restrictions.\u003c\/li\u003e\n\n\u003cli\u003eTest concrete scenarios, including lack of review and emergency stop.\u003c\/li\u003e\n\n\u003cli\u003eDocument observed results, evidence references, deviations and manual decisions.\u003c\/li\u003e\n\n\u003cli\u003eReview if the model, tool or usage changes.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal prerequisites\u003c\/h2\u003e\u003cp\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/2026-07-27\/eng\"\u003eThe AI Act (EU) 2024\/1689, consolidated 27 July 2026\u003c\/a\u003e has separate rules for AI competence (Article 4), prohibited uses (Article 5) and applicable high-risk AI systems. Articles 14 and 26 on specific high-risk requirements do not automatically apply to all AI agents; check actual classification, role and application date. For personal data, the relevant provisions of \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\/eng\/\"\u003eGDPR\u003c\/a\u003e apply, including Articles 5, 22, 25, 28, 32 and 35. \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/innovationsportalen\/vagledning-om-gdpr-och-ai\/gdpr-och-ai\/automatiserat-beslutsfattande\/\"\u003eIMY's guidance on automated decisions\u003c\/a\u003e highlights specific limitations for decisions that significantly affect individuals. The company's own monetary limits are not a general statutory AI agent limit.\u003c\/p\u003e\n\u003ch2\u003eOther documents that may be more suitable\u003c\/h2\u003e\u003cp\u003e\u003ca href=\"\/en\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance\u003c\/a\u003e refers to overall AI governance and system registers. \u003ca href=\"\/en\/products\/ai-policy-foretag-mall-2026-word-pdf\"\u003eAI Policy\u003c\/a\u003e provides general internal rules. \u003ca href=\"\/en\/products\/it-systemavveckling-applikationsstangning-dataarkiv-excel\"\u003eIT System Decommissioning\u003c\/a\u003e is used when an IT system is being retired. This product specifically governs the agent's actions during operation.\u003c\/p\u003e\n\u003ch2\u003eFrequently Asked Questions\u003c\/h2\u003e\u003ch3\u003eCan the agent sign contracts using the template?\u003c\/h3\u003e\u003cp\u003eNo. The mandate is an internal decision-making basis, not a power of attorney or a technical assignment of authority.\u003c\/p\u003e\u003ch3\u003eAre all AI agents high-risk?\u003c\/h3\u003e\u003cp\u003eNo. It depends on the system, use, role and application date.\u003c\/p\u003e\u003ch3\u003eAre the PDF files fillable?\u003c\/h3\u003e\u003cp\u003eThey are searchable and printable but lack interactive form fields. Edit the DOCX files.\u003c\/p\u003e\u003ch3\u003eAre the working templates in English?\u003c\/h3\u003e\u003cp\u003eNo. The five working templates are in Swedish; the English file is a user guide.\u003c\/p\u003e\u003ch3\u003eDoes Excel provide automatic legal or technical control?\u003c\/h3\u003e\u003cp\u003eNo. Statuses and formulas are administrative support. The actual agent testing and legal assessment must be done separately.\u003c\/p\u003e\n\u003ch2\u003eSources and transparency\u003c\/h2\u003e\u003cp\u003eVersion 1.0, AI-assisted legal source review 10 November 2026. No external legal, lawyer or authority review is claimed. The product is not available for purchase in DRAFT, and the ZIP file has not been linked to Shopify Digital Products; digital delivery is intended only after later activation.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eRelated guide:\u003c\/strong\u003e \u003ca href=\"\/en\/blogs\/foretag\/ai-governance-foretag-steg-for-steg\"\u003eAI governance – oversight and accountability in organisations\u003c\/a\u003e. Assess the scope against your AI use, risks and applicable requirements.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56563694666070,"sku":"AIAGENT-MANDAT-ROLLBACK-1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-agentmandat-2026-huvudbild-1600.jpg?v=1794266723"},{"product_id":"gpai-traningsdata-upphovsratt-optout-artikel-53","title":"GPAI training data \u0026 copyright – data sources, opt-out and Article 53 | Word\/PDF\/Excel","description":"\u003cp\u003e\u003cstrong\u003eDoes your company develop or provide a general-purpose AI (GPAI) model?\u003c\/strong\u003e Article 53 of the EU AI Act imposes specific requirements on affected model providers, including a copyright policy and a publicly available summary of the content used for model training.\u003c\/p\u003e\u003cp\u003eThis specialized \u003cstrong\u003eWord\/PDF\/Excel package\u003c\/strong\u003e helps you document the origin of data sources, identified rights reservations (opt-outs), license assessments, actions, and the basis for the EU Commission's \u003cem\u003eofficial\u003c\/em\u003e reporting template. It is a practical working material, not automated compliance, a license guarantee, or regulatory approval.\u003c\/p\u003e\u003cdiv style=\"border:2px solid #2D638D;background:#EAF2F7;padding:18px 20px;margin:18px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 10px 0\"\u003ePackage Contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003e\u003cstrong\u003e7 Word documents\u003c\/strong\u003e – five Swedish working templates, a Swedish user guide, and an English User Guide. \u003cstrong\u003e7 searchable PDFs\u003c\/strong\u003e – corresponding read-only and printable versions. \u003cstrong\u003e1 Excel register with nine tabs\u003c\/strong\u003e – models, data sources, license assessment, rights reservations, actions, publication basis, and evidence. A total of 15 customer files in a ZIP for future digital delivery.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\u003cdiv style=\"border:2px solid #2D638D;background:#EAF2F7;padding:18px 20px;margin:18px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 10px 0\"\u003eWhat the Files Contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eReady-made checkpoints for the provider role, collection decisions, copyright reservations, license assessment, dataset versions, deviations, and approval tracking. Unique IDs link the documents to the Excel file. The templates \u003cstrong\u003edo not replace the EU Commission's official publication template\u003c\/strong\u003e and do not perform automatic data or rights checks.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eHow to Use the GPAI Templates\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eIdentify the provider role\u003c\/strong\u003e – assess whether the company is actually covered as a GPAI model provider and whether special exemptions or transitional rules apply.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eEstablish the copyright policy\u003c\/strong\u003e – determine how rights reservations and license terms are detected and followed up.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eReview each training data source\u003c\/strong\u003e – use the source ID and document agreements, origin, filtering, and relevant personal data protection.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eManage opt-outs and deviations\u003c\/strong\u003e – retain concrete observations, decisions, and evidence of actions actually taken.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003ePrepare the public summary\u003c\/strong\u003e – map the information to the EU Commission's current original template and have the responsible person review it before publication.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eThe Files – Concrete Content\u003c\/h2\u003e\u003ctable style=\"border-collapse:collapse;width:100%\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border:1px solid #A7C3D6\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border:1px solid #A7C3D6\"\u003ePractical Use Case\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003e01 GPAI Role Assessment – Article 53\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003eAssess the provider role, model version, open-source terms, and transition date.\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003e02 Copyright Policy – Article 53.1 c\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003eInternal policy for license assessment, identification of rights reservations, and action responsibility.\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003e03 Opt-out and Rights Reservations\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003eDocument the rights reservation, actually observed signal, assessment, and verified action.\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003e04 Training Source and License Assessment\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003eTrack dataset provenance, rights, any personal data, and decisions before use.\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003e05 Official Summary – Basis\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003eSource map for filling out the EU Commission's original template according to Article 53.1 d.\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003e06 User Guide (Swedish)\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003eStep-by-step instructions and legal limitations.\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003e07 User Guide (English)\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003eEnglish instructions for the Swedish templates and workbook.\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003e08 Excel Register, Nine Tabs\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #A7C3D6\"\u003eCompiled overview and seven working tabs, plus Read Me, with tested formulas and status options.\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\n\u003ch2\u003eWho Needs the Package?\u003c\/h2\u003e\u003cp\u003eThe target audience is Swedish developers and companies that \u003cstrong\u003eactually are providers of GPAI models\u003c\/strong\u003e, such as model developers or actors whose own modifications make them providers of a new GPAI model. The package is not intended as a general AI policy requirement for every office, online retailer, or regular AI user.\u003c\/p\u003e\n\u003ch2\u003eRegulatory Framework and Key Differences\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eRegulation (EU) 2024\/1689 Article 53.1 a–d\u003c\/strong\u003e includes technical documentation, information to downstream providers, a copyright policy, and a public training data summary. This package focuses on \u003cstrong\u003eArticles 53.1 c and d\u003c\/strong\u003e in connection with the provider role and data sources. Technical documentation requirements under Annex XI\/XII, system risk rules, and other legislation must be assessed separately.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eArticle 53.1 c\u003c\/strong\u003e specifically refers to identifying and respecting rights reservations under Article 4.3 of Directive (EU) 2019\/790 (the DSM Directive). The fact that web material is generally available is not evidence on its own that the specific use in question is permitted.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eArticle 53.1 d\u003c\/strong\u003e requires a public summary of the training content according to the \u003cstrong\u003eEU Commission's official template\u003c\/strong\u003e. Document 05 in the template store and the Excel map prepare the information but are not the publication template provided by the Commission.\u003c\/p\u003e\n\u003ch2\u003eImportant Limitations Before Purchase\u003c\/h2\u003e\u003cul\u003e\n\n\u003cli\u003eNo automatic detection of opt-outs, license agreements, personal data, or trade secrets is included.\u003c\/li\u003e\n\n\u003cli\u003eOpen-source exemptions in Article 53.2 for certain documentation requirements do not automatically mean exemptions from Articles 53.1 c–d.\u003c\/li\u003e\n\n\u003cli\u003eFor trained models, it may be technically impossible to perform a specific unlearning; the forms do not promise the removal of old training influence.\u003c\/li\u003e\n\n\u003cli\u003eThe PDFs in the package are \u003cstrong\u003esearchable and printable, not interactively fillable\u003c\/strong\u003e.\u003c\/li\u003e\n\n\u003cli\u003eFive working templates are in Swedish, one guide is in Swedish, and one guide is in English. The Excel file is in Swedish. No legally reviewed English translation of the working templates is included.\u003c\/li\u003e\n\n\u003cli\u003eNo claim is made regarding external legal review, EU certification, or automatic regulatory approval.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\u003ch2\u003eFrequently Asked Questions About GPAI Training Data and Opt-Out\u003c\/h2\u003e\u003ch3\u003eWho Is a Provider of a GPAI Model?\u003c\/h3\u003e\u003cp\u003eThe person or entity that actually provides a general-purpose model within the meaning of the AI Act. Merely using a purchased AI API does not automatically entail provider responsibility for the underlying model. The assessment may differ in the case of significant modification or fine-tuning.\u003c\/p\u003e\u003ch3\u003eMust All AI Companies Publish a Summary of Training Data?\u003c\/h3\u003e\u003cp\u003eNo. Article 53.1 d applies to affected GPAI model providers, not every company that uses an AI system. The nature of the model, the actor's role, and transitional provisions must first be assessed.\u003c\/p\u003e\u003ch3\u003eIs the EU Commission's Official Summary Template Included?\u003c\/h3\u003e\u003cp\u003eNo. The package contains preparatory source and review materials, while the current official template is downloaded from the EU Commission's own website and used for the mandatory publication.\u003c\/p\u003e\u003ch3\u003eDoes Article 53 Also Apply to Open-Source Models?\u003c\/h3\u003e\u003cp\u003eThere are special exemptions for certain documentation requirements in Articles 53.1 a and b if the conditions are met. This does not mean a general exemption from the copyright policy and public training data summary in c and d.\u003c\/p\u003e\u003ch3\u003eHow Is Opt-Out Handled Under EU Copyright Rules?\u003c\/h3\u003e\u003cp\u003eA policy must support the identification of and respect for relevant rights reservations, including those under Article 4.3 of the DSM Directive. The templates document observations, license assessments, and decisions but do not constitute a technical detector.\u003c\/p\u003e\u003ch3\u003eWhen Did the GPAI Requirements Come Into Effect?\u003c\/h3\u003e\u003cp\u003eThe rules began to apply on August 2, 2025. For GPAI models already on the market before this date, Article 111.3 provides a special adaptation period until August 2, 2027.\u003c\/p\u003e\u003ch3\u003eIs the Material Independently Legally Reviewed?\u003c\/h3\u003e\u003cp\u003eNo. Legal sources have been checked with AI assistance as of November 10, 2026. The material must be adapted to the actual model, data sources, and current legal conditions.\u003c\/p\u003e\n\u003ch2\u003eOfficial Sources\u003c\/h2\u003e\u003cp\u003e\u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-53\"\u003eAI Act Article 53 (EU AI Act Service Desk)\u003c\/a\u003e · \u003ca href=\"https:\/\/ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-111\"\u003eArticle 111 – Transition\u003c\/a\u003e · \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/library\/explanatory-notice-and-template-public-summary-training-content-general-purpose-ai-models\"\u003eCommission's Official Summary Template\u003c\/a\u003e · \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/dir\/2019\/790\/oj\"\u003eDSM Directive 2019\/790\u003c\/a\u003e.\u003c\/p\u003e\n\u003ch2\u003eRelated Templates at Mallbutiken\u003c\/h2\u003e\u003cp\u003eFor general AI system governance: \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance Package\u003c\/a\u003e. For changes by an AI service provider: \u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-leverantor-modellbyte-andringsavisering-riskprovning\"\u003eAI Provider Model Change\u003c\/a\u003e. This product differs by focusing on \u003cstrong\u003ethe GPAI model's training content and copyright reservations\u003c\/strong\u003e.\u003c\/p\u003e\n\u003cp\u003e\u003csmall\u003eVersion 1.0 · AI-assisted legal source check 2026-11-10 · No external legal review · Swedish usage context · Digital download (ZIP) only after future customer file activation · Price 79 SEK.\u003c\/small\u003e\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56565136261462,"sku":"AI-GPAI-COPYRIGHT-53-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/mb-01_gpai_traningsdata_huvud_1600.png?v=1794293257"},{"product_id":"ai-systemavveckling-beslut-data-loggar-slutkontroll","title":"AI System Decommissioning – Decisions, Data Retention, Logs, and Final Review | Word\/PDF\/Excel","description":"\u003cp\u003e\u003cstrong\u003eDecommission an AI system without losing control over decisions, data, and access.\u003c\/strong\u003e This working material helps Swedish companies document decommissioning decisions, responsibilities, vendor terminations, and verified controls. The package does not automatically provide guidance on legal retention periods or whether all legal obligations are met.\u003c\/p\u003e\n\u003csection aria-label=\"Product details\"\u003e\u003ch2\u003eQuick overview\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eType:\u003c\/strong\u003e decision-making and operational control package for AI system decommissioning. \u003cstrong\u003eJurisdiction:\u003c\/strong\u003e Swedish business with relevant EU regulations. \u003cstrong\u003eFiles:\u003c\/strong\u003e 7 DOCX + 7 searchable, printable PDFs + 1 XLSX = 15 customer files. Five Swedish working documents, a Swedish guide, an English User Guide, and a Swedish Excel tool. Word files can be edited. The PDF versions are not interactive PDF forms. Delivery format upon later activation: digital ZIP. Microsoft Word and Excel or compatible software are required; full compatibility with alternative office suites is not guaranteed.\u003c\/p\u003e\u003c\/section\u003e\n\u003csection aria-label=\"Package contents\" style=\"border:2px solid #2b5b81;background:#f4f8fc;border-radius:10px;padding:18px;margin:20px 0\"\u003e\u003ch2\u003ePackage contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeven independent documents\u003c\/strong\u003e: five Swedish working templates, a Swedish user guide, and an English User Guide. Each document is available in DOCX and a corresponding PDF (14 files). In addition, there is an Excel register (XLSX). A total of \u003cstrong\u003e15 files\u003c\/strong\u003e in the final ZIP delivery.\u003c\/p\u003e\u003c\/section\u003e\n\u003csection aria-label=\"What the files contain\" style=\"border:2px solid #2b5b81;background:#ffffff;border-radius:10px;padding:18px;margin:20px 0\"\u003e\u003ch2\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eBasis for \u003cstrong\u003edecommissioning decisions and responsibilities\u003c\/strong\u003e; planning, dependencies, and stop criteria; assessment of \u003cstrong\u003epersonal data, logs, archiving, and deletion\u003c\/strong\u003e; vendor export and deletion confirmation; and a documented final check. Excel separates planned, completed, and actually verified actions.\u003c\/p\u003e\u003c\/section\u003e\n\u003ch2\u003eWho is the package suitable for?\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eSuitable for:\u003c\/strong\u003e (1) a smaller company shutting down an AI chatbot or AI assistant with integrations; (2) an organization that is ceasing to use an AI decision support system and needs to secure documentation and agree on data return. \u003cstrong\u003eNot suitable as:\u003c\/strong\u003e the sole basis for sector-specific archiving, high-risk AI, ongoing supervision, or legal disputes. In such cases, additional specialist assessment is required. A general IT decommissioning plan is a complement, not always a replacement.\u003c\/p\u003e\n\u003ch2\u003eExact file list\u003c\/h2\u003e\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth scope=\"col\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003ePractical function\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Decommissioning decision\u003c\/td\u003e\n\n\u003ctd\u003eDecision, risks, authorization, and conditions\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Decommissioning plan and responsibilities\u003c\/td\u003e\n\n\u003ctd\u003ePhases, dependencies, and division of labor\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Data, logs, and disposal assessment\u003c\/td\u003e\n\n\u003ctd\u003eAssess retention, export, disposal, and evidence\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Vendor letter\u003c\/td\u003e\n\n\u003ctd\u003eRequest export, shutdown, and verification\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Final check and verification\u003c\/td\u003e\n\n\u003ctd\u003eControl results, deviations, and certification\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 User guide\u003c\/td\u003e\n\n\u003ctd\u003eHow to select and complete the templates\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for Swedish documents\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Excel register\u003c\/td\u003e\n\n\u003ctd\u003eNine tabs for follow-up\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\u003cp\u003eDOCX is editable; PDF is searchable and printable but has no special digital input fields.\u003c\/p\u003e\n\u003ch2\u003eHow the Excel tool works\u003c\/h2\u003e\u003cp\u003eThe tabs are Overview, System Register, Decision Log, Data \u0026amp; Logs, Action Register, Permissions, Communication, Final Check, and Read Me. Calculation fields summarize registered AI systems, the status Closed, open actions, and reviewed control points. Example: if three actions are marked Open, the overview shows three open cases; a manually marked Closed does not mean that a legal conclusion is verified. The register tool does not decide on disposal deadlines or regulatory compliance.\u003c\/p\u003e\n\u003ch2\u003eWorkflow – from decision to verified conclusion\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eIdentify AI systems, owners, affected parties, and dependencies.\u003c\/li\u003e\n\n\u003cli\u003eDetermine the scope of the shutdown and make a documented decision.\u003c\/li\u003e\n\n\u003cli\u003eAssess which data, logs, decisions, and information need to be retained, transferred, or deleted.\u003c\/li\u003e\n\n\u003cli\u003eRequest export, certification, and shutdown evidence from the vendor.\u003c\/li\u003e\n\n\u003cli\u003eFollow up on permissions, API keys, integrations, and user information.\u003c\/li\u003e\n\n\u003cli\u003eRecord completed and verified actions separately, sign any decisions, and archive documentation.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal, prerequisites, and limitations\u003c\/h2\u003e\u003cp\u003eThe EU \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\" rel=\"noopener noreferrer\"\u003eAI Act (EU) 2024\/1689\u003c\/a\u003e is being applied gradually. Specific obligations for high-risk AI, including logging, depend on the system type, actor role, and applicable date. There is no general legal requirement in the AI Act that all AI systems retain all logs for the same period. \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\" rel=\"noopener noreferrer\"\u003eGDPR (EU) 2016\/679\u003c\/a\u003e requires an actual assessment of, among other things, purpose, storage limitation, and the right to deletion; exceptions, legal obligations, and sector regulations may affect the assessment. Agreements, regulatory requirements, and the need for evidence also need to be assessed individually. The template is not a regulatory form or a certificate of legal compliance.\u003c\/p\u003e\n\u003ch2\u003eWhich template should you choose?\u003c\/h2\u003e\u003cp\u003eChoose this package when an AI system is actually going to be paused or decommissioned and the final check needs to be documented. To introduce AI governance or inventory existing systems, a general AI governance process is needed instead. For general application shutdown without AI-specific risks, an IT system decommissioning template may be more suitable.\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eDo all AI systems have to have the same retention period?\u003c\/h3\u003e\u003cp\u003eNo. Retention and deletion should be assessed against applicable law, contractual requirements, and documented purpose. The template does not calculate statutory deadlines.\u003c\/p\u003e\u003ch3\u003eDoes the Excel tool delete data automatically?\u003c\/h3\u003e\u003cp\u003eNo. The tool documents administrative actions and can summarize statuses; no system access or deletion is performed.\u003c\/p\u003e\u003ch3\u003eAre the documents in English?\u003c\/h3\u003e\u003cp\u003eThe five working templates and Excel are in Swedish. The English User Guide explains how the Swedish documents are used, without translating Swedish law.\u003c\/p\u003e\u003ch3\u003eCan I fill in the PDF files digitally?\u003c\/h3\u003e\u003cp\u003eThe PDF files are searchable and printable but are not interactive forms. Use DOCX for editing.\u003c\/p\u003e\u003ch3\u003eIs a lawyer or data protection officer needed?\u003c\/h3\u003e\u003cp\u003eIt depends on the risks, sector, agreements, and data processing. For high-risk AI, disputes, confidentiality, or extensive personal data processing, the appropriate legal expertise should assess the conclusion.\u003c\/p\u003e\n\u003ch2\u003eSources, version, and transparency\u003c\/h2\u003e\u003cp\u003eOfficial sources: \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\"\u003eAI Act (EU) 2024\/1689\u003c\/a\u003e; \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\"\u003eGDPR\u003c\/a\u003e; \u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/eu-ai-act-implementation-timeline\"\u003eEU's implementation timeline\u003c\/a\u003e. Version 1.0, AI-assisted legal source review November 10, 2026. No external legal review or regulatory certification has been performed. Sale and digital customer delivery will only be possible after separate manual publication and file linking.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eRead our practical guide:\u003c\/strong\u003e \u003ca href=\"\/en\/blogs\/foretag\/ai-systemavveckling-checklista-dataexport-loggar-leverantor\"\u003eHow to decommission an AI system: data export, logs and supplier closure\u003c\/a\u003e.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56572769993046,"sku":"AI-SYSRETIRE-2026-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-systemavveckling-huvudbild-1600.png?v=1794330886"},{"product_id":"ai-systemavveckling-modellavslut-dataexport-loggbevarande","title":"AI System Decommissioning – Model Retirement, Data Export, Log Retention, and Vendor Certification | Word\/PDF\/Excel","description":"\n\u003cp\u003e\u003cstrong\u003eDecommission an AI system with a traceable decision and real control steps.\u003c\/strong\u003e This Swedish document package helps companies document model decommissioning, prompt management and AI output, data export, legal log retention, supplier return\/deletion, and technical access termination. The template does not replace individual legal review, system-technical implementation, or an existing data processing agreement.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e Swedish application • 5 Swedish work templates + 1 Swedish guide + 1 English guide • 7 editable DOCX + 7 corresponding searchable and printable PDFs + 1 XLSX with 9 tabs = 15 files • Digital ZIP delivery only after future product activation. The PDF files are not interactive fillable forms. The English User Guide does not translate the Swedish work templates.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #24588e;background:#f0f5fb;border-radius:8px;padding:17px;margin:16px 0\"\u003e\n\n\u003ch2\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeven independent documents:\u003c\/strong\u003e decommissioning decision, AI asset and log retention review, export and migration test, supplier instruction with deletion follow-up, access termination\/final sign-off, Swedish user guide, and English User Guide. All seven are available in Word (DOCX) and corresponding PDF. Also an Excel register (XLSX). \u003cstrong\u003eTotal 15 customer files.\u003c\/strong\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #24588e;background:#f0f5fb;border-radius:8px;padding:17px;margin:16px 0\"\u003e\n\n\u003ch2\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eDocuments to identify the system owner and version, distinguish between decided and executed decommissioning, classify data categories, review retention and deletion exceptions, test export readability, obtain supplier evidence, and perform a human final sign-off. Excel provides traceable work registers and status counts – not automatic AI Act\/GDPR approval.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eWho is the template for?\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eSuitable for:\u003c\/strong\u003e An organization that is shutting down an AI assistant that has processed internal data, or changing AI\/model suppliers and needs to be able to show which decisions, exports, and control tests have been made.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eNot suitable without supplementation:\u003c\/strong\u003e A situation where sector-specific archiving obligations, regulatory procedures, incident reporting, high-risk AI obligations, or disputes require a special process. This is not a general system decommissioning project, DPIA, ready-made supplier license, or a regulatory form.\u003c\/p\u003e\n\u003ch2\u003eFile by file – concrete delivery content\u003c\/h2\u003e\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse;min-width:650px\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#e8f0f8\"\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eFile\/document\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eUse\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e1. Decommissioning decision for AI system\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eScope of decommissioning, mandate, legal review, stop conditions, and decision\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e2. AI assets, data, and log retention\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eAssessment per data category of export, continued storage, deletion, or investigation\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e3. Export and migration protocol\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003ePlanned versus actually received export, tests, and control evidence\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e4. Supplier instruction for AI termination\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eCustom instruction according to agreement and possible data processor role\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e5. Access termination and final sign-off\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eControl of API keys, agent flows, integrations, and final sign-off\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e6. Swedish user guide\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eStep-by-step completion, common mistakes, and legal reservations\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e7. English User Guide\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eInstructions for Swedish documents; not English translations of the operative templates\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px\"\u003e8. AI system decommissioning – work register\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px\"\u003eOverview, system, data\/logs, export test, access, suppliers, actions, decisions, and help\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px\"\u003eXLSX (editable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eThe Excel tool in practice\u003c\/h2\u003e\u003cp\u003eThe workbook has nine tabs: \u003cstrong\u003eOverview, AI system, Data \u0026amp; logs, Export test, Access, Suppliers, Actions, Decisions, Read me.\u003c\/strong\u003e The overview counts registered items and open or closed administrative actions. An open export test shows that a task remains, not that the export is legally prohibited. The formulas never decide on legal storage, the system's risk class, or approved supplier deletion. Excel is not a tool that actually stops API keys or deletes data.\u003c\/p\u003e\n\u003ch2\u003eHow to use the documents\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eIdentify system, version, agreement, responsible parties, data protection roles, and decision-making authority.\u003c\/li\u003e\n\n\u003cli\u003eFill in the decommissioning decision and review special stop conditions, retention requirements, and risks.\u003c\/li\u003e\n\n\u003cli\u003eInventory data categories, prompts, output, model versions, logs, and permissions in template 2 and Excel.\u003c\/li\u003e\n\n\u003cli\u003eTest export and acknowledge actually received files as well as any deviations.\u003c\/li\u003e\n\n\u003cli\u003eGive the supplier an agreement-compliant instruction regarding return and possible deletion; document exceptions.\u003c\/li\u003e\n\n\u003cli\u003eStop and test connections, agents, and new access in the organization's real technical environment.\u003c\/li\u003e\n\n\u003cli\u003eLet an authorized person review evidence and make the final decision; sign and archive correctly.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal boundaries and special risks\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eGDPR:\u003c\/strong\u003e When personal data is involved, purpose, storage limitation, right to erasure, and exceptions must be assessed individually. A data processor's return or deletion at the end of the agreement is affected by Article 28.3 g, the agreement, and legal requirements for continued storage. See \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\" rel=\"noopener noreferrer\" target=\"_blank\"\u003eGDPR Articles 5, 17, 28, and 32\u003c\/a\u003e and \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/det-har-galler-enligt-gdpr\/personuppgiftsansvariga-och-personuppgiftsbitraden\/personuppgiftsbitradesavtal\/\" rel=\"noopener noreferrer\" target=\"_blank\"\u003eIMY's guidance on data processing agreements\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eThe AI Act:\u003c\/strong\u003e Special documentation and log requirements may depend on whether a system is high-risk, the actor role the company has, and when the provision begins to apply. The package does not establish any general retention period or automatic AI classification. See \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/2026-07-27\/eng\" target=\"_blank\" rel=\"noopener noreferrer\"\u003eEU Regulation 2024\/1689, including Articles 12, 18, 19, 26\u003c\/a\u003e. Agreements, confidentiality, intellectual property, archiving rules, and legal disputes may also require continued protected retention.\u003c\/p\u003e\n\u003ch2\u003eDifference from similar templates\u003c\/h2\u003e\u003cp\u003eA general IT decommissioning package documents technical application shutdown; this package also focuses on the AI model, prompt library, historical output, legal log review, the AI supplier's data responsibility, and a human final sign-off decision. An AI Governance package governs implementation and ongoing AI use, not the entire event of a specific AI system decommissioning.\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eDo we have to delete all AI logs immediately?\u003c\/h3\u003e\u003cp\u003eNo, it is not possible to establish a general deletion obligation for all logs. Review personal data, retention requirements, contractual obligations, and possible high-risk AI rules per data category.\u003c\/p\u003e\u003ch3\u003eIs this a legally binding deletion certificate?\u003c\/h3\u003e\u003cp\u003eNo. The supplier template is used to request, document, and follow up on actual actions within the relevant contractual and legal framework. A started request is not evidence of completed deletion.\u003c\/p\u003e\u003ch3\u003eAre the PDF files fillable?\u003c\/h3\u003e\u003cp\u003eNo, the PDF files are searchable and printable, not interactive forms. Edit the documents in DOCX.\u003c\/p\u003e\u003ch3\u003eAre the main templates in English?\u003c\/h3\u003e\u003cp\u003eNo. The five work templates are Swedish. A separate English User Guide shows how the Swedish documents are used.\u003c\/p\u003e\u003ch3\u003eDoes Excel stop workflows or approve AI Act compliance?\u003c\/h3\u003e\u003cp\u003eNo. Excel registers and counts administrative statuses; technical tests and legal decisions must be made by authorized persons.\u003c\/p\u003e\n\u003ch2\u003eRelated real resources\u003c\/h2\u003e\u003cul\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-agentstyrning-mandat-mansklig-attest-rollback\"\u003eAI agent management – mandate and rollback\u003c\/a\u003e for the ongoing mandate before decommissioning.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"https:\/\/mallbutiken.se\/products\/it-systemavveckling-applikationsstangning-dataarkiv-excel\"\u003eIT system decommissioning and application shutdown\u003c\/a\u003e when the need is technical and not AI-specific.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\u003ch2\u003eSources, version, and transparency\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eVersion 1.0, November 10, 2026.\u003c\/strong\u003e AI-assisted legal source review of the above EU regulations and regulatory guidance, as well as functional file review. No independent external legal review has been performed. The documents are work templates, not an individual legal opinion. Digital ZIP will be available for delivery only when the product is published in a later step and the correct file is connected.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eRead our practical guide:\u003c\/strong\u003e \u003ca href=\"\/en\/blogs\/foretag\/ai-systemavveckling-checklista-dataexport-loggar-leverantor\"\u003eHow to decommission an AI system: data export, logs and supplier closure\u003c\/a\u003e.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56572831826262,"sku":"AI-RETIRE-DATA-2026-1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-systemavveckling-huvudbild-v1-1600.jpg?v=1794330926"}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/collections\/ai-policy-foretag-2026-word-pdf.png?v=1790496526","url":"https:\/\/mallbutiken.se\/en\/collections\/ai-artificiell-intelligens-mallar.oembed?page=2","provider":"Mallbutiken","version":"1.0","type":"link"}