{"product_id":"ai-arbetsledning-schema-personalinformation-artikel-26-7","title":"AI in Scheduling and Work Allocation – High-Risk Assessment, Personnel Information, and Human Oversight | Word\/PDF\/Excel","description":"\u003cp\u003e\u003cstrong\u003eAI-based scheduling and task allocation – assess the risks and document how employees are informed.\u003c\/strong\u003e A focused Swedish template package for employers, HR, and information security officers planning to use AI for workforce planning, individual-based task allocation, or performance monitoring. With five editable working documents, a Swedish user guide, an English user guide, and an Excel register, you can structure classification, MBL consultation, employee notification, human oversight, and implementation decisions.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e 7 Word (DOCX) + 7 searchable PDFs + 1 Excel (XLSX) = \u003cstrong\u003e15 customer files\u003c\/strong\u003e in a digital ZIP. Five working documents in Swedish, a Swedish guide, and a separate English User Guide; the English guide is not a translation of the Swedish working templates. Version 1.0, legal sources checked November 12, 2026. The PDF files are printable and searchable, not interactive digital forms.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #7a9dbf;background:#eef6fc;border-radius:8px;padding:19px;margin:18px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 8px\"\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eFive Swedish working documents:\u003c\/strong\u003e AI systems and high-risk assessment, employee information, MBL consultation, human oversight, and implementation decisions and change control. \u003cstrong\u003eTwo guides:\u003c\/strong\u003e one in Swedish and one in English. All seven documents have their own editable Word files and corresponding searchable PDF files. Also included is an Excel workbook with nine tabs. Total of 15 files in a ZIP package.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #7a9dbf;background:#f5faff;border-radius:8px;padding:19px;margin:18px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 8px\"\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eHigh-risk assessment according to AI Act Article 6 and Annex III point 4, notes on AI functions and personal profiling, information template for affected employees, negotiation log for MBL, documentation of human stop and review function, implementation gate, deviation tracking, and source references. Excel helps you \u003cstrong\u003etrack supporting documentation\u003c\/strong\u003e, not obtain automatic legal approval.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eWho is the template for and when is it suitable?\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eExample 1:\u003c\/strong\u003e a company introducing AI that recommends which employees should receive which assignments based on individual behavior or performance data. \u003cstrong\u003eExample 2:\u003c\/strong\u003e an employer wants to test whether a scheduling system affects employees' conditions and needs information, consultation, and human oversight. \u003cstrong\u003eExample 3:\u003c\/strong\u003e HR needs to document a new risk assessment when an AI model or task allocation logic changes.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eNot the right product\u003c\/strong\u003e for standard non-AI scheduling without corresponding questions, or for those seeking ready-made employment contracts, a general AI policy, a legal opinion, or technical certification of an AI model. Not all AI-based schedules are high-risk systems.\u003c\/p\u003e\n\u003ch2\u003eExactly what is included in the ZIP file?\u003c\/h2\u003e\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;min-width:650px;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#dbeaf7\"\u003e\n\n\u003cth style=\"padding:8px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"padding:8px;text-align:left\"\u003ePractical function\u003c\/th\u003e\n\n\u003cth style=\"padding:8px;text-align:left\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth style=\"padding:8px;text-align:left\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003e01. AI systems and high-risk assessment\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eAssess the actual use of the AI system, Annex III point 4, profiling, and any exemption assessment\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eSV\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003e02. Employee information\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eNotice of AI use in the workplace, actual impact, and contact channels\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eSV\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003e03. MBL consultation and negotiation\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eBasis for assessing negotiation and information obligations, process log, and decision stop\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eSV\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003e04. Human oversight\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003ePractical supervision tests with stop, review, test results, and evidence references\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eSV\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003e05. Deployment decision\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eHuman decision with supporting documentation review, risks, conditions, and change control\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eSV\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003e06. Swedish user guide\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eStep-by-step workflow, boundaries, real-world scenarios, and legal sources\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eSV\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003e07. English User Guide\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eInstructions for completing the Swedish workplace AI documentation\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eEN\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003e08. Control register\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eSystem, risk, personnel, MBL, human oversight, decision, deviations, and sources – nine tabs\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eSV\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #cfdae7;padding:8px;vertical-align:top;\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eExcel workbook with nine tabs\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eStart, System, Risk Assessment, Personnel Info, MBL Process, Human Oversight, Decision, Deviations, and Sources.\u003c\/strong\u003e Record system ID, AI purpose, review responsibility, supporting documentation references, personnel information, negotiation status, test results, and actions. The compilation shows registered entries and missing information. Formulas do not use artificial legal scores and never provide automatic deployment approval.\u003c\/p\u003e\n\u003ch2\u003eLegal: what applies now and later?\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eEU AI Act:\u003c\/strong\u003e Regulation (EU) 2024\/1689, Article 6 and Annex III point 4, covers certain AI systems in workplace management – for example, individual-based task allocation based on behavior or personal characteristics, as well as monitoring and performance assessment. \u003cstrong\u003eNot every AI schedule or workforce plan is automatically high-risk.\u003c\/strong\u003e Article 6.3 requires an individual analysis of any exemptions, including profiling. Article 26.7 contains requirements for prior information to affected employees and representatives when an employer uses a relevant high-risk AI system.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eImportant 2026–2027:\u003c\/strong\u003e Following the amendment by \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2026\/1744\/oj\"\u003eRegulation (EU) 2026\/1744\u003c\/a\u003e, relevant high-risk requirements in Chapter III, Sections 1–3 for systems under Annex III will apply \u003cstrong\u003eDecember 2, 2027\u003c\/strong\u003e. Pay particular attention to transitional rules for older systems in Article 111. Other application dates may apply to other system categories.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eSwedish law and GDPR already now:\u003c\/strong\u003e The employer's negotiation and information obligations under the \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/lag-1976580-om-medbestammande-i-arbetslivet_sfs-1976-580\/\"\u003eMBL\u003c\/a\u003e may become relevant before more significant changes. GDPR may require a correct legal basis, information, impact assessment, and individual review of \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/innovationsportalen\/vagledning-om-gdpr-och-ai\/gdpr-och-ai\/automatiserat-beslutsfattande\/\"\u003esolely automated decisions\u003c\/a\u003e. These rules may apply even before the later high-risk dates of the AI Regulation.\u003c\/p\u003e\n\u003ch2\u003eWorkflow – six steps\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eDefine the actual AI function, how individual data is used, and which employees are affected.\u003c\/li\u003e\n\n\u003cli\u003eDocument preliminary and final high-risk assessment with evidence and the responsible assessor.\u003c\/li\u003e\n\n\u003cli\u003eTest MBL consultation and other information before any more significant workplace change is decided.\u003c\/li\u003e\n\n\u003cli\u003eDesign and document correct information for employees and representatives where required. Distinguish from GDPR privacy information.\u003c\/li\u003e\n\n\u003cli\u003eTest actual human review, modification, and stop of AI suggestions, and log deviations.\u003c\/li\u003e\n\n\u003cli\u003eMake and archive your own reasoned implementation or stop decision; update when use changes.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eWhat you should keep in mind\u003c\/h2\u003e\u003cp\u003eA signature on an employee notice is \u003cstrong\u003enot GDPR consent\u003c\/strong\u003e. A human rubber-stamp decision does not automatically suffice for a decision to be human in the meaning of GDPR. A marked checklist is not a certificate of legality. Do not store more personal data in Excel than necessary and use appropriate access control. This is a documentation product, not a certification, automatic AI legality check, or legal advice on a specific case.\u003c\/p\u003e\n\u003ch2\u003eRelated templates\u003c\/h2\u003e\u003cp\u003eFor high-risk AI in personnel selection, see \u003ca href=\"\/en\/products\/ai-rekrytering-2027-hogrisk-manskligt-urval-gdpr\"\u003eAI Recruitment 2027\u003c\/a\u003e. For broad trade union information obligations, see \u003ca href=\"\/en\/products\/mbl-19-och-19-a-facklig-informationsskyldighet-word-pdf-excel\"\u003eMBL Sections 19 and 19 a – Trade Union Information Obligations\u003c\/a\u003e. This product is more specialized in AI-based workplace management, information for affected employees, and human oversight tests.\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eIs AI-based scheduling always high-risk under the AI Act?\u003c\/h3\u003e\u003cp\u003eNo. Classification requires analysis of the system's actual purpose, what data is used, its actual impact, as well as Annex III point 4 and Article 6.\u003c\/p\u003e\n\u003ch3\u003eMust affected employees be informed?\u003c\/h3\u003e\u003cp\u003eArticle 26.7 regulates information for relevant high-risk AI in the workplace from the applicable time. GDPR and labor law information and negotiation rules may apply earlier.\u003c\/p\u003e\n\u003ch3\u003eWhen do the high-risk rules on workplace management begin to apply?\u003c\/h3\u003e\u003cp\u003eFor affected AI systems under Annex III, the date is December 2, 2027 according to 2026\/1744, with special transitional rules that must be considered.\u003c\/p\u003e\n\u003ch3\u003eCan I skip trade union consultation if employees receive an information form?\u003c\/h3\u003e\u003cp\u003eNo. Employee information and MBL consultation are not the same. The negotiation obligation must be assessed separately based on the employer's circumstances.\u003c\/p\u003e\n\u003ch3\u003eDoes Excel automatically approve the use of AI?\u003c\/h3\u003e\u003cp\u003eNo. Registers and status fields help collect documentation. Authorized persons must assess the actual legal and technical conditions.\u003c\/p\u003e\n\u003ch3\u003eDo the PDF versions work as fillable e-forms?\u003c\/h3\u003e\u003cp\u003eNo. The PDF files are searchable\/printable, while the Word files are editable. The Excel workbook is intended for registration.\u003c\/p\u003e\n\u003ch2\u003eSources and review date\u003c\/h2\u003e\u003cp\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/2026-07-27\/eng\"\u003eConsolidated AI Act (EU) 2024\/1689\u003c\/a\u003e, \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2026\/1744\/oj\"\u003e2026\/1744\u003c\/a\u003e, \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/lag-1976580-om-medbestammande-i-arbetslivet_sfs-1976-580\/\"\u003eMBL (1976:580)\u003c\/a\u003e, and \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/innovationsportalen\/vagledning-om-gdpr-och-ai\/gdpr-och-ai\/automatiserat-beslutsfattande\/\"\u003eIMY's guidance on automated decisions\u003c\/a\u003e. Sources checked November 12, 2026. \u003cstrong\u003eAI-assisted source review – not independent legal review.\u003c\/strong\u003e\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56588249792854,"sku":"AI-WORK-ART267-2026-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_ai_arbetsledning_huvudbild_1600.png?v=1794441091","url":"https:\/\/mallbutiken.se\/en\/products\/ai-arbetsledning-schema-personalinformation-artikel-26-7","provider":"Mallbutiken","version":"1.0","type":"link"}