{"product_id":"ai-incident-outputbevis-mansklig-omprovning-atgardsbeslut","title":"AI incident – output evidence, human review \u0026 remediation decision | Word\/PDF\/Excel","description":"\n\u003cp\u003e\u003cstrong\u003eHas an AI system produced an incorrect, risky, or difficult-to-explain result?\u003c\/strong\u003e This Swedish document package helps businesses record what happened, secure AI-specific evidence, have a qualified human review the result, and document remedial or restart decisions. It is a working basis – not an automated regulatory notification or legal approval.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e 7 independent documents (5 Swedish working templates, a Swedish guide and an English User Guide) in 7 editable DOCX and 7 corresponding searchable, printable PDFs, plus 1 Swedish XLSX workbook with 9 tabs. A total of 15 files in the intended digital ZIP delivery after manual activation. The PDF files have no interactive fillable fields. Software capable of opening DOCX and XLSX files is required for editing.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #275f94;border-radius:10px;padding:17px;margin:18px 0;background:#f3f8fc\"\u003e\n\n\u003ch2 style=\"margin-top:0\"\u003ePackage contents\u003c\/h2\u003e\n\n\u003cp\u003e5 Swedish working documents, 1 Swedish user guide and 1 English User Guide, each available as both Word (.docx) and PDF (.pdf), plus an Excel register (.xlsx). \u003cstrong\u003e7 documents, 15 customer files.\u003c\/strong\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #275f94;border-radius:10px;padding:17px;margin:18px 0;background:#f8fbfe\"\u003e\n\n\u003ch2 style=\"margin-top:0\"\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003eIncident report with triage, prompt\/output evidence and traceability, human review, supplier notification, corrective action and restart decision. Excel provides consolidated incident, evidence, assessment, notification, action and decision registers with an administrative overview.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eWho is the template for?\u003c\/h2\u003e\u003cp\u003eFor those responsible for AI, quality functions, business managers, data protection and IT functions who need to be able to show which AI version was used, what humans actually checked and how the decision to correct it was made. Examples: an incorrectly generated customer response or an AI-assisted selection result that needs to be reviewed.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eChoose something else when:\u003c\/strong\u003e you need a technical cybersecurity incident plan, a GDPR notification to the Swedish Authority for Privacy Protection, reporting to an AI authority under applicable regulations, a general AI policy, or a full individual legal investigation. Additional processes and sometimes expert assessment are required here.\u003c\/p\u003e\n\u003ch2\u003eExact file list\u003c\/h2\u003e\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;border-bottom:2px solid #275f94;padding:8px\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;border-bottom:2px solid #275f94;padding:8px\"\u003eUse\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;border-bottom:2px solid #275f94;padding:8px\"\u003eLanguage\/format\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eIncident report \u0026amp; triage\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eFacts, model version, immediate risk and legal control trail\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eAI evidence protocol\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003ePrompt, output, timestamps and protected evidence references\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eHuman review\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eFact check, impact and reasoned human decision\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSupplier notification\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eRequest for technical investigation and relevant supporting documentation\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eAction and restart decision\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eAction taken, verified test, remaining risk and signing\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eUser guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSteps, checkpoints and legal disclaimers\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eEnglish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eInstructions for the Swedish working templates\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #dae5ef\"\u003eEnglish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px\"\u003eAI incident register\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px\"\u003e9 tabs, filtered registers and formula-driven overview\u003c\/td\u003e\n\n\u003ctd style=\"padding:8px\"\u003eSwedish · XLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eThe Excel register in practice\u003c\/h2\u003e\u003cp\u003eThe tabs are Read Me, Overview, Incidents, Evidence, Assessments, Notifications, Actions, Decisions and Sources. Status lists, date formats and calculated quantities help with administrative follow-up. A registered piece of evidence does not mean it has been reviewed, an action taken does not mean it has been verified, and a notification is not a regulatory notification. Excel does not calculate statutory deadlines or legal conclusions.\u003c\/p\u003e\n\u003ch2\u003eWorkflow\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eRecord Incident ID, AI system, known model version and observed effect.\u003c\/li\u003e\n\n\u003cli\u003eCreate Evidence ID and refer to securely stored prompts, output and logs.\u003c\/li\u003e\n\n\u003cli\u003ePerform qualified human review and state the reasons for the review decision.\u003c\/li\u003e\n\n\u003cli\u003eMake a separate assessment of any GDPR, AI Act, security or contractual requirements.\u003c\/li\u003e\n\n\u003cli\u003eDocument supplier contact, actual actions, tests and qualified restart decision.\u003c\/li\u003e\n\n\u003cli\u003eSign relevant documents and archive them with the correct access and retention basis.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal prerequisites and important limitations\u003c\/h2\u003e\u003cp\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/2026-07-27\/eng\"\u003eEU AI Regulation 2024\/1689\u003c\/a\u003e applies in stages. Specific requirements for high-risk systems in Articles 12, 26 and 73, among others, have application dates that must be checked for each system and role; they do not automatically apply to every AI event in 2026. See especially Article 113 and the \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/navigating-ai-act\"\u003eEuropean Commission's updated guidance\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003eIn the event of a personal data breach, the \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\/eng\"\u003eArticles 33 and 34 of the GDPR\u003c\/a\u003e may already require a separate notification or communication. That question and any deadlines must be assessed by the responsible person; this package does not send a notification. Avoid spreading personal data or trade secrets in shared working files.\u003c\/p\u003e\n\u003ch2\u003eDifference from related products\u003c\/h2\u003e\u003cp\u003eThe \u003ca href=\"\/en\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance Package\u003c\/a\u003e helps the organization with overall AI governance. AI competence documentation under Article 4 is used for training and competence documentation. \u003cstrong\u003eThis package begins when an actual or suspected AI incident needs to be investigated and documented.\u003c\/strong\u003e\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\u003ch3\u003eIs the template an official AI Act incident report?\u003c\/h3\u003e\u003cp\u003eNo. It is an internal investigation and evidence basis. Qualified reporting to the correct recipient should be assessed and carried out separately.\u003c\/p\u003e\n\u003ch3\u003eCan I edit the PDF files?\u003c\/h3\u003e\u003cp\u003ePDFs are searchable and printable but lack interactive form fields. Use the Word files for editing.\u003c\/p\u003e\n\u003ch3\u003eAre all documents in English?\u003c\/h3\u003e\u003cp\u003eNo. Five working documents, the Swedish guide and Excel are in Swedish. The English User Guide is an English-language instruction for the Swedish files.\u003c\/p\u003e\n\u003ch3\u003eDoes Excel determine whether an incident is subject to statutory reporting?\u003c\/h3\u003e\u003cp\u003eNo. Excel only shows registered and manually selected administrative statuses. Legal classification and external notification decisions require human review.\u003c\/p\u003e\n\u003ch3\u003eCan we document AI hallucinations or discrimination risks?\u003c\/h3\u003e\u003cp\u003eYes, as observations and review material. The template does not establish that discrimination or a legal violation has occurred.\u003c\/p\u003e\n\u003ch2\u003eVersion and transparency\u003c\/h2\u003e\u003cp\u003eVersion 1.0 · AI-assisted legal source review November 10, 2026 · documents technically checked. No independent external legal review or regulatory certification has been performed. Future changes in law and actual applicability need to be checked when the template is used.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56563694174550,"sku":"AI-INCIDENT-EVIDENCE-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_AI_incident_huvudbild_1600.jpg?v=1794266586","url":"https:\/\/mallbutiken.se\/en\/products\/ai-incident-outputbevis-mansklig-omprovning-atgardsbeslut","provider":"Mallbutiken","version":"1.0","type":"link"}