{"product_id":"ai-kansloigenkanning-2026-forbud-gdpr-artikel-50-3","title":"AI Emotion Recognition 2026 – Prohibition Check, GDPR and Information Templates | AI Act Article 50.3 Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" class=\"mb-product-info\" style=\"line-height:1.7;color:#153b55\"\u003e\n\u003cp\u003e\u003cstrong\u003eCan a company use AI that reads people's emotions or categorises people using biometric data?\u003c\/strong\u003e From \u003cstrong\u003e2 August 2026\u003c\/strong\u003e, Article 50.3 of the EU AI Act imposes a specific information obligation on anyone using applicable AI systems for emotion recognition or biometric categorisation. However, certain uses are already prohibited under Article 5. This document package provides an operational workflow that \u003cstrong\u003estarts with a prohibition check, not with writing a sign\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e Five Swedish working documents, a Swedish user guide and an English User Guide, all in editable Word (DOCX) and corresponding searchable PDF without interactive form fields. It also includes a Swedish Excel workbook with nine tabs and \u003cstrong\u003e287 formulas\u003c\/strong\u003e. \u003cstrong\u003e7 documents in two formats + 1 XLSX = 15 customer files.\u003c\/strong\u003e Available for digital ZIP delivery after separate manual activation.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #bdd5e5;border-left:6px solid #2676a5;background:#edf5fa;padding:16px 18px;border-radius:8px;margin:18px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 8px\"\u003e01 · Package contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eFive practical Swedish working templates, a Swedish user guide and an English User Guide. All seven are available as DOCX and corresponding searchable PDF, plus a separate Excel workbook. \u003cstrong\u003e7 DOCX + 7 PDF + 1 XLSX = 15 files.\u003c\/strong\u003e The PDF files are formatted versions of the documents, not additional standalone legal templates.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #bdd5e5;border-left:6px solid #2676a5;background:#edf5fa;padding:16px 18px;border-radius:8px;margin:18px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 8px\"\u003e02 · What the files contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eDecision points for prohibited emotion analysis, system and GDPR mapping, information for people who are actually exposed, preparatory DPIA check, and a test, deviation and stop log. Excel helps preserve evidence references and highlights missing checks without automatically giving legal clearance.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhy is a special template needed for this in 2026?\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eArticle 50.3 of the AI Act (EU 2024\/1689)\u003c\/a\u003e addresses the user (*deployer*) of emotion recognition or biometric categorisation systems and states that people who are exposed must be informed about the use of the system. Article 50.5 requires the information to be clear, distinct and available at the latest at the first exposure. \u003cstrong\u003eThis is not the same as saying that all such systems may be used.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-5\"\u003eArticle 5.1 f\u003c\/a\u003e generally prohibits AI-based emotion inference in workplaces and educational institutions, with narrow exceptions for medical or security reasons. Article 5.1 g prohibits certain biometric categorisation to infer specially protected characteristics. Putting up a sign, purchasing a GDPR policy or collecting consent does not remove these AI prohibitions.\u003c\/p\u003e\n\n\u003ch2\u003eWhat situations may need to be assessed?\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eExample 1 – alleged measurement of employees' moods:\u003c\/strong\u003e An employer wants to analyse whether staff are \"stressed\", \"happy\" or \"frustrated\" based on facial expressions. The template forces a STOP check under Article 5 before any discussion about signage. \u003cstrong\u003eExample 2 – AI camera for customer analysis:\u003c\/strong\u003e A supplier markets the system as \"anonymous\", but the camera processes biological characteristics and generates conclusions related to individuals. The system card collects the technology that is actually used and requires a separate GDPR and AI Act assessment.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eExample 3 – public premises:\u003c\/strong\u003e The business wants to provide information to people who are exposed to an otherwise lawful AI function. Document 03 helps formulate truthful information and test that visitors are reached before the first exposure. \u003cstrong\u003eExample 4 – changed supplier model:\u003c\/strong\u003e After an update, the system begins to infer other characteristics. The test and deviation log documents that previous decisions must be reviewed.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eChoose other materials\u003c\/strong\u003e for a general AI policy, a standard camera surveillance register or a full GDPR impact assessment without connection to Article 50.3. The product is not intended for the legal basis for police biometric identification, or medically certified systems.\u003c\/p\u003e\n\n\u003ch2\u003eExact file contents\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;min-width:760px;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#e5f1f9\"\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eWorking function\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e01 Prohibition check and use decision\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eClassification, AI Act Article 5, workplace\/school, protected characteristics and STOP\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e02 System card and data protection inventory\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eData sources, data controller roles, storage, legal basis and technical evidence\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e03 Information for people who are exposed\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eInitial information, accessibility, actual location and evidence\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e04 DPIA preparation and protection check\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eRisks, alternatives, proportionality and prior consultation when applicable\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e05 Deployment, test and deviation log\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003ePre-start checks, re-testing, incident stop and manual signing\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e06 Swedish user guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eStep by step, legal limitations and Excel instructions\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e07 English User Guide\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eEnglish instructions for the Swedish working documents\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px;border:1px solid #c4dce8\"\u003e08 Excel – control register\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003e9 tabs, 287 formulas and manual stop signals\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #c4dce8\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel with nine tabs and 287 formulas\u003c\/h2\u003e\n\n\u003cp\u003eExcel contains \u003cstrong\u003eOverview, System, Prohibition, GDPR, Information, Tests, Deviations, Decisions and Read me\u003c\/strong\u003e. There are 40 working rows per relevant register, with their own fields for internal system ID, function, target group, legal review, sources, version of the information, technical test evidence and responsible person. An empty customer register shows \u003cstrong\u003e0 registered AI systems and 0 deviations\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeparately tested:\u003c\/strong\u003e If an AI solution infers emotions in the workplace, the register gives \u003cstrong\u003eSTOP – PROHIBITION CHECK\u003c\/strong\u003e. Missing GDPR legal basis gives \u003cstrong\u003eSTOP – GDPR INCOMPLETE\u003c\/strong\u003e, an information sign without actual display evidence gives \u003cstrong\u003eMISSING INFORMATION EVIDENCE\u003c\/strong\u003e, and an open critical deviation gives \u003cstrong\u003eSTOP – OPEN CRITICAL\u003c\/strong\u003e. Excel does not decide whether a system is lawful; even a complete administrative signal requires external manual review.\u003c\/p\u003e\n\n\u003ch2\u003eData protection – do not confuse different regulations\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/innovationsportalen\/vagledning-om-ansiktsigenkanning-och-gdpr\/gdpr-och-ansiktsigenkanningsteknik\/\"\u003eIMY's guidance on facial recognition and GDPR\u003c\/a\u003e, processing biometric personal data requires a concrete assessment of legal basis, necessity, purpose, security and the data subject's rights. When data is used for unambiguous identification, the special protection of GDPR under Article 9 may apply; other derived sensitive conclusions also require special analysis. In the case of a likely high risk, a data protection impact assessment under GDPR Article 35 and in some cases prior consultation under Article 36 is normally required. An AI sign never replaces GDPR information, legal basis or other applicable review.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003ePrivacy in the workbook:\u003c\/strong\u003e Only save system ID, test ID, document references and responsibility function. Do not put facial images, voice recordings, biometric templates, personal identity numbers, medical data or actual biometric analysis results in Excel.\u003c\/p\u003e\n\n\u003ch2\u003eHow to use the working templates\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eDescribe the actual technology and target group, not just the supplier's product name.\u003c\/li\u003e\n\n\u003cli\u003eFirst check for prohibitions under Article 5, especially workplace, education and inference of protected characteristics. In case of risk of prohibition: STOP and legal investigation.\u003c\/li\u003e\n\n\u003cli\u003eInventory data processing, data controller responsibility, GDPR legal basis and impact assessment.\u003c\/li\u003e\n\n\u003cli\u003eIf the use is assessed as lawful: adapt the information according to Article 50.3\/50.5 and check actual exposure.\u003c\/li\u003e\n\n\u003cli\u003eTest, document deviations, decide manually and perform a new review when the system's function or environment changes.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eCan employers measure employees' emotions with AI if they consent?\u003c\/h3\u003e\n\n\u003cp\u003eConsent does not remove the prohibitions of the AI Act. Article 5.1 f generally prohibits AI emotion inference in the workplace, with narrow medical\/security-related exceptions.\u003c\/p\u003e\n\n\u003ch3\u003eDoes a store need a sign if it uses AI-based emotion analysis?\u003c\/h3\u003e\n\n\u003cp\u003eIf the use is otherwise lawful and the system is covered by Article 50.3, people who are exposed must be informed. But lawfulness under Article 5 and GDPR must be determined first. A sign is not a permit.\u003c\/p\u003e\n\n\u003ch3\u003eDo the requirements apply to all cameras that recognize a face?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Regular camera surveillance, unambiguous identification, emotion inference and biometric categorisation are different functions with different rules. The actual technology must be investigated.\u003c\/p\u003e\n\n\u003ch3\u003eAre all biometric data automatically special categories under GDPR?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Biometric data processed to uniquely identify a person are covered by special categories in the relevant part, and other sensitive derived data may also trigger Article 9. Always assess the purpose and processing concretely.\u003c\/p\u003e\n\n\u003ch3\u003eCan Excel issue legal approval?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The register marks stop points and documentation gaps. Legal responsibility, technical classification and possible contact with authorities require qualified manual review.\u003c\/p\u003e\n\n\u003ch3\u003eAre the PDF files fillable or are there Swedish templates in English?\u003c\/h3\u003e\n\n\u003cp\u003eThe PDFs are searchable and printable without interactive form fields; Word is editable. The five working templates and Excel are in Swedish, while the English User Guide only contains English user instructions.\u003c\/p\u003e\n\n\u003ch2\u003eOfficial sources and version\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-5\"\u003eEU AI Act – Article 5 (prohibited uses)\u003c\/a\u003e · \u003ca href=\"https:\/\/%20ai-act-service-desk.ec.europa.eu\/en\/ai-act\/article-50\"\u003eEU AI Act – Article 50 (transparency)\u003c\/a\u003e · \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/innovationsportalen\/vagledning-om-ansiktsigenkanning-och-gdpr\/gdpr-och-ansiktsigenkanningsteknik\/\"\u003eIMY – facial recognition and GDPR\u003c\/a\u003e. Version \u003cstrong\u003e1.0 November 8, 2026\u003c\/strong\u003e. AI-assisted legal source review and technical file tests have been performed. \u003cstrong\u003eNo independent external legal, data protection expert or authority review has been performed, and no technical biometric certification has been performed.\u003c\/strong\u003e The documents do not grant permission to process personal data or conduct prohibited AI activities.\u003c\/p\u003e\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default","offer_id":56552260534614,"sku":"AIACT50-EMOTION-GDPR-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-kansloigenkanning-2026-artikel50-3-huvudbild-1600.png?v=1794148233","url":"https:\/\/mallbutiken.se\/en\/products\/ai-kansloigenkanning-2026-forbud-gdpr-artikel-50-3","provider":"Mallbutiken","version":"1.0","type":"link"}