{"product_id":"ai-kompetens-artikel-4-behovsbedomning-utbildningskvittens","title":"AI Literacy under AI Act Article 4 – Needs Assessment, Training Records and Monitoring | Word\/PDF\/Excel","description":"\u003cp\u003e\u003cstrong\u003eDocument the company's actual work with AI skills in accordance with Article 4 of the EU AI Act.\u003c\/strong\u003e The package is intended for Swedish employers and other organisations that use AI in their operations and want to map needs, plan measures, record implementation, and monitor skills initiatives. It does not replace an AI policy, individual legal assessment, or practical skills among users.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e Swedish use and EU law; seven independent documents, five of which are working documents and the Swedish guide in Swedish, with only the user guide in English. 7 editable Word files (DOCX), 7 corresponding searchable\/printable PDF files (not interactive forms), and 1 Excel register (XLSX): a total of 15 customer files. The files are delivered in a ZIP file after separate publication and activation of the digital delivery.\u003c\/p\u003e\n\u003csection aria-label=\"Package contents\" style=\"border:1px solid #becde0;border-radius:10px;padding:18px;background:#f3f7fc;margin:22px 0;\"\u003e\u003ch2\u003ePackage contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeven document types:\u003c\/strong\u003e needs assessment, role matrix\/action plan, implementation\/participant acknowledgement, scenario exercises\/reflection, monitoring\/management decision, Swedish user guide, and English User Guide. Each document is available in DOCX and PDF. An XLSX register with nine work tabs is also included. A total of 15 files, but not 15 different document types.\u003c\/p\u003e\u003c\/section\u003e\n\u003csection aria-label=\"What the files contain\" style=\"border:1px solid #becde0;border-radius:10px;padding:18px;background:#ffffff;margin:22px 0;\"\u003e\u003ch2\u003eWhat the files contain\u003c\/h2\u003e\n\n\u003cp\u003ePractical fields for organisation, AI system and use case, role and experience, needs, responsible person, measure, participation, optional exercise, deviation, review, and monitoring decision. Excel helps to collect and summarise recorded activities; it does not calculate legal compliance.\u003c\/p\u003e\u003c\/section\u003e\n\u003ch2\u003eWho should use the package?\u003c\/h2\u003e\u003cp\u003eFor example, HR managers and AI\/IT coordinators introducing generative AI tools; managers who need to monitor knowledge measures for different job roles. For suppliers who need to present a formal certificate for a specific AI system, or for organisations that need a full high-risk assessment, other materials and, if necessary, expert advice are required.\u003c\/p\u003e\n\u003ch2\u003eExact file contents\u003c\/h2\u003e\u003cdiv style=\"overflow-x:auto;\"\u003e\u003ctable\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth\u003eDocument\u003c\/th\u003e\n\n\u003cth\u003ePractical function\u003c\/th\u003e\n\n\u003cth\u003eLanguage\u003c\/th\u003e\n\n\u003cth\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e1. AI Skills Needs Assessment\u003c\/td\u003e\n\n\u003ctd\u003eIdentify roles, AI use, affected persons, and need for measures\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e2. Role Matrix and Action Plan\u003c\/td\u003e\n\n\u003ctd\u003eLink activities, responsibilities, target audience, and timeline to identified needs\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e3. Implementation and Participant Acknowledgement\u003c\/td\u003e\n\n\u003ctd\u003eDocument activity, date, content, and participation without issuing a legal certificate of competence\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e4. Scenario Exercises and Reflection\u003c\/td\u003e\n\n\u003ctd\u003ePractical exercises for safe use and human oversight; optional exercise assessments\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e5. Monitoring and Management Decision\u003c\/td\u003e\n\n\u003ctd\u003eMonitor remaining needs, deviations, supplements, and responsible decisions\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e6. User Guide\u003c\/td\u003e\n\n\u003ctd\u003eStep-by-step instructions and situations where individual assessment is required\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e7. User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for the Swedish documents; not an English translation of the templates\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + searchable PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e8. AI Skills Action Register\u003c\/td\u003e\n\n\u003ctd\u003eNine Excel tabs for AI systems, roles, needs, measures, participation, exercises, and monitoring\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eThe Excel tool – how does it work?\u003c\/h2\u003e\u003cp\u003eThe tabs are named Home, AI Systems, Roles, Needs Analysis, Measures, Participation, Exercises, Monitoring, and Sources and Guide. They contain organised input columns, status options, and an overview with formulas that count recorded rows. Recorded activity does not mean completed, approved, or sufficient training unless the organisation assesses the materials.\u003c\/p\u003e\n\u003ch2\u003eHow the documents are used\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eInventory AI systems and use cases.\u003c\/li\u003e\n\n\u003cli\u003eDescribe roles, previous experience, risks, and need for support.\u003c\/li\u003e\n\n\u003cli\u003ePlan suitable training or support measures and appoint responsible persons.\u003c\/li\u003e\n\n\u003cli\u003eDocument what has actually been completed and who participated.\u003c\/li\u003e\n\n\u003cli\u003eReview exercises and real-world use experiences; plan supplements.\u003c\/li\u003e\n\n\u003cli\u003eMonitor changes in AI tools, roles, or operational conditions, and record decisions.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal requirements and limitations\u003c\/h2\u003e\u003cp\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/EN\/TXT\/?uri=CELEX%3A02024R1689-20260727\"\u003eEU Regulation 2024\/1689, Article 4, in the consolidated version after the 2026 amendments\u003c\/a\u003e concerns measures to support AI skills among staff and others who handle AI on behalf of the organisation. Appropriate scope depends on factors including prior knowledge, training, experience, use of AI systems, and affected persons. There is no general mandatory certificate or fixed knowledge test for all users. See also the \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/faqs\/ai-literacy-questions-answers\"\u003eEuropean Commission's guidance on AI literacy\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003ePersonal data regarding participation must only be processed with a valid legal basis, appropriate data protection, and reasonable retention in accordance with the \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\"\u003eGDPR\u003c\/a\u003e. These templates do not create automatic notifications to authorities, certificates, or guarantees of compliance. Also assess other AI Act requirements and employment law issues separately.\u003c\/p\u003e\n\u003ch2\u003eDifference from an AI policy\u003c\/h2\u003e\u003cp\u003eAn \u003ca href=\"\/en\/products\/ai-policy-foretag-mall-2026-word-pdf\"\u003eAI policy\u003c\/a\u003e states the organisation's rules of use; this package documents skills needs and actual support measures. A broader \u003ca href=\"\/en\/products\/ai-governance-paket-ai-act-compliance-2026\"\u003eAI Governance package\u003c\/a\u003e covers more AI governance issues.\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eIs an AI skills certificate mandatory?\u003c\/h3\u003e\u003cp\u003eNo. Article 4 does not prescribe a general individual certificate. The documentation can, however, help the organisation monitor and explain its measures.\u003c\/p\u003e\u003ch3\u003eDoes the package provide ready-made compliance with the AI Act?\u003c\/h3\u003e\u003cp\u003eNo. It contains administrative materials and instructions that must be adapted to the organisation's AI systems, roles, and risks.\u003c\/p\u003e\u003ch3\u003eAre the templates in English?\u003c\/h3\u003e\u003cp\u003eNo. The working documents are in Swedish. Only a separate user guide provides instructions in English.\u003c\/p\u003e\u003ch3\u003eCan the PDF files be filled in directly?\u003c\/h3\u003e\u003cp\u003eThe PDF files are searchable and printable but are not interactive forms; use DOCX for editing.\u003c\/p\u003e\n\u003ch2\u003eSources and version information\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eDocument version:\u003c\/strong\u003e 1.0, November 9, 2026. \u003cstrong\u003eLegal source review:\u003c\/strong\u003e AI-assisted review of Article 4 of the current consolidated EU text and the European Commission's guidance on November 9, 2026. \u003cstrong\u003eNo independent external legal review or regulatory approval has been performed.\u003c\/strong\u003e The delivery is a document package, not legal advice.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56558597374294,"sku":"AI-LITERACY-EVIDENCE-ART4-V1","price":179.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-kompetens-artikel4-huvudbild-v1.jpg?v=1794218611","url":"https:\/\/mallbutiken.se\/en\/products\/ai-kompetens-artikel-4-behovsbedomning-utbildningskvittens","provider":"Mallbutiken","version":"1.0","type":"link"}