{"product_id":"ai-systemavveckling-modellavslut-dataexport-loggbevarande","title":"AI System Decommissioning – Model Retirement, Data Export, Log Retention, and Vendor Certification | Word\/PDF\/Excel","description":"\n\u003cp\u003e\u003cstrong\u003eDecommission an AI system with a traceable decision and real control steps.\u003c\/strong\u003e This Swedish document package helps companies document model decommissioning, prompt management and AI output, data export, legal log retention, supplier return\/deletion, and technical access termination. The template does not replace individual legal review, system-technical implementation, or an existing data processing agreement.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e Swedish application • 5 Swedish work templates + 1 Swedish guide + 1 English guide • 7 editable DOCX + 7 corresponding searchable and printable PDFs + 1 XLSX with 9 tabs = 15 files • Digital ZIP delivery only after future product activation. The PDF files are not interactive fillable forms. The English User Guide does not translate the Swedish work templates.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #24588e;background:#f0f5fb;border-radius:8px;padding:17px;margin:16px 0\"\u003e\n\n\u003ch2\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeven independent documents:\u003c\/strong\u003e decommissioning decision, AI asset and log retention review, export and migration test, supplier instruction with deletion follow-up, access termination\/final sign-off, Swedish user guide, and English User Guide. All seven are available in Word (DOCX) and corresponding PDF. Also an Excel register (XLSX). \u003cstrong\u003eTotal 15 customer files.\u003c\/strong\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #24588e;background:#f0f5fb;border-radius:8px;padding:17px;margin:16px 0\"\u003e\n\n\u003ch2\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eDocuments to identify the system owner and version, distinguish between decided and executed decommissioning, classify data categories, review retention and deletion exceptions, test export readability, obtain supplier evidence, and perform a human final sign-off. Excel provides traceable work registers and status counts – not automatic AI Act\/GDPR approval.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eWho is the template for?\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eSuitable for:\u003c\/strong\u003e An organization that is shutting down an AI assistant that has processed internal data, or changing AI\/model suppliers and needs to be able to show which decisions, exports, and control tests have been made.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eNot suitable without supplementation:\u003c\/strong\u003e A situation where sector-specific archiving obligations, regulatory procedures, incident reporting, high-risk AI obligations, or disputes require a special process. This is not a general system decommissioning project, DPIA, ready-made supplier license, or a regulatory form.\u003c\/p\u003e\n\u003ch2\u003eFile by file – concrete delivery content\u003c\/h2\u003e\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse;min-width:650px\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#e8f0f8\"\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eFile\/document\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eUse\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:9px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e1. Decommissioning decision for AI system\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eScope of decommissioning, mandate, legal review, stop conditions, and decision\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e2. AI assets, data, and log retention\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eAssessment per data category of export, continued storage, deletion, or investigation\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e3. Export and migration protocol\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003ePlanned versus actually received export, tests, and control evidence\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e4. Supplier instruction for AI termination\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eCustom instruction according to agreement and possible data processor role\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e5. Access termination and final sign-off\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eControl of API keys, agent flows, integrations, and final sign-off\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e6. Swedish user guide\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eStep-by-step completion, common mistakes, and legal reservations\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;border-bottom:1px solid #d2dbe6;padding:9px\"\u003e7. English User Guide\u003c\/th\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eInstructions for Swedish documents; not English translations of the operative templates\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #d2dbe6;padding:9px\"\u003eDOCX (editable), PDF (searchable\/printable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003cth scope=\"row\" style=\"text-align:left;padding:9px\"\u003e8. AI system decommissioning – work register\u003c\/th\u003e\n\n\u003ctd style=\"padding:9px\"\u003eOverview, system, data\/logs, export test, access, suppliers, actions, decisions, and help\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px\"\u003eXLSX (editable)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\u003ch2\u003eThe Excel tool in practice\u003c\/h2\u003e\u003cp\u003eThe workbook has nine tabs: \u003cstrong\u003eOverview, AI system, Data \u0026amp; logs, Export test, Access, Suppliers, Actions, Decisions, Read me.\u003c\/strong\u003e The overview counts registered items and open or closed administrative actions. An open export test shows that a task remains, not that the export is legally prohibited. The formulas never decide on legal storage, the system's risk class, or approved supplier deletion. Excel is not a tool that actually stops API keys or deletes data.\u003c\/p\u003e\n\u003ch2\u003eHow to use the documents\u003c\/h2\u003e\u003col\u003e\n\n\u003cli\u003eIdentify system, version, agreement, responsible parties, data protection roles, and decision-making authority.\u003c\/li\u003e\n\n\u003cli\u003eFill in the decommissioning decision and review special stop conditions, retention requirements, and risks.\u003c\/li\u003e\n\n\u003cli\u003eInventory data categories, prompts, output, model versions, logs, and permissions in template 2 and Excel.\u003c\/li\u003e\n\n\u003cli\u003eTest export and acknowledge actually received files as well as any deviations.\u003c\/li\u003e\n\n\u003cli\u003eGive the supplier an agreement-compliant instruction regarding return and possible deletion; document exceptions.\u003c\/li\u003e\n\n\u003cli\u003eStop and test connections, agents, and new access in the organization's real technical environment.\u003c\/li\u003e\n\n\u003cli\u003eLet an authorized person review evidence and make the final decision; sign and archive correctly.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal boundaries and special risks\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eGDPR:\u003c\/strong\u003e When personal data is involved, purpose, storage limitation, right to erasure, and exceptions must be assessed individually. A data processor's return or deletion at the end of the agreement is affected by Article 28.3 g, the agreement, and legal requirements for continued storage. See \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\" rel=\"noopener noreferrer\" target=\"_blank\"\u003eGDPR Articles 5, 17, 28, and 32\u003c\/a\u003e and \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/det-har-galler-enligt-gdpr\/personuppgiftsansvariga-och-personuppgiftsbitraden\/personuppgiftsbitradesavtal\/\" rel=\"noopener noreferrer\" target=\"_blank\"\u003eIMY's guidance on data processing agreements\u003c\/a\u003e.\u003c\/p\u003e\u003cp\u003e\u003cstrong\u003eThe AI Act:\u003c\/strong\u003e Special documentation and log requirements may depend on whether a system is high-risk, the actor role the company has, and when the provision begins to apply. The package does not establish any general retention period or automatic AI classification. See \u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2024\/1689\/2026-07-27\/eng\" target=\"_blank\" rel=\"noopener noreferrer\"\u003eEU Regulation 2024\/1689, including Articles 12, 18, 19, 26\u003c\/a\u003e. Agreements, confidentiality, intellectual property, archiving rules, and legal disputes may also require continued protected retention.\u003c\/p\u003e\n\u003ch2\u003eDifference from similar templates\u003c\/h2\u003e\u003cp\u003eA general IT decommissioning package documents technical application shutdown; this package also focuses on the AI model, prompt library, historical output, legal log review, the AI supplier's data responsibility, and a human final sign-off decision. An AI Governance package governs implementation and ongoing AI use, not the entire event of a specific AI system decommissioning.\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eDo we have to delete all AI logs immediately?\u003c\/h3\u003e\u003cp\u003eNo, it is not possible to establish a general deletion obligation for all logs. Review personal data, retention requirements, contractual obligations, and possible high-risk AI rules per data category.\u003c\/p\u003e\u003ch3\u003eIs this a legally binding deletion certificate?\u003c\/h3\u003e\u003cp\u003eNo. The supplier template is used to request, document, and follow up on actual actions within the relevant contractual and legal framework. A started request is not evidence of completed deletion.\u003c\/p\u003e\u003ch3\u003eAre the PDF files fillable?\u003c\/h3\u003e\u003cp\u003eNo, the PDF files are searchable and printable, not interactive forms. Edit the documents in DOCX.\u003c\/p\u003e\u003ch3\u003eAre the main templates in English?\u003c\/h3\u003e\u003cp\u003eNo. The five work templates are Swedish. A separate English User Guide shows how the Swedish documents are used.\u003c\/p\u003e\u003ch3\u003eDoes Excel stop workflows or approve AI Act compliance?\u003c\/h3\u003e\u003cp\u003eNo. Excel registers and counts administrative statuses; technical tests and legal decisions must be made by authorized persons.\u003c\/p\u003e\n\u003ch2\u003eRelated real resources\u003c\/h2\u003e\u003cul\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"https:\/\/mallbutiken.se\/products\/ai-agentstyrning-mandat-mansklig-attest-rollback\"\u003eAI agent management – mandate and rollback\u003c\/a\u003e for the ongoing mandate before decommissioning.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"https:\/\/mallbutiken.se\/products\/it-systemavveckling-applikationsstangning-dataarkiv-excel\"\u003eIT system decommissioning and application shutdown\u003c\/a\u003e when the need is technical and not AI-specific.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\u003ch2\u003eSources, version, and transparency\u003c\/h2\u003e\u003cp\u003e\u003cstrong\u003eVersion 1.0, November 10, 2026.\u003c\/strong\u003e AI-assisted legal source review of the above EU regulations and regulatory guidance, as well as functional file review. No independent external legal review has been performed. The documents are work templates, not an individual legal opinion. Digital ZIP will be available for delivery only when the product is published in a later step and the correct file is connected.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eRead our practical guide:\u003c\/strong\u003e \u003ca href=\"\/en\/blogs\/foretag\/ai-systemavveckling-checklista-dataexport-loggar-leverantor\"\u003eHow to decommission an AI system: data export, logs and supplier closure\u003c\/a\u003e.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56572831826262,"sku":"AI-RETIRE-DATA-2026-1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ai-systemavveckling-huvudbild-v1-1600.jpg?v=1794330926","url":"https:\/\/mallbutiken.se\/en\/products\/ai-systemavveckling-modellavslut-dataexport-loggbevarande","provider":"Mallbutiken","version":"1.0","type":"link"}