{"product_id":"arsstamma-brf-kallelse-rostlangd-protokoll-word-pdf-excel","title":"BRF Annual General Meeting – Notice, Agenda, Voting List and Minutes | Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" class=\"mb-product-information\" style=\"line-height:1.65;color:#173b54\"\u003e\n\u003cp\u003e\u003cstrong\u003eAnnual general meeting for housing cooperatives – document package for notice, agenda, register of voters, meeting minutes and follow-up on the annual report.\u003c\/strong\u003e Is your housing cooperative holding its ordinary annual general meeting? Here, the board, property manager and minute-taker will find editable documents with clear control fields for the notice, the annual documents presented, the register of voters, the decisions actually made and the subsequent submission of the annual report to the Swedish Companies Registration Office.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eShort answer:\u003c\/strong\u003e Under Swedish law, an ordinary general meeting of a cooperative must be held within six months of the end of the financial year. The notice is normally issued at least six and no later than four weeks before the meeting, but the cooperative’s bylaws may allow notice to be issued as late as two weeks before. The annual report and auditor’s report must be made available at least two weeks before the meeting. These time limits, the cooperative’s special rules on proxies and voting rights, and the actual majority \u003cstrong\u003emust be checked manually\u003c\/strong\u003e; the package’s Excel register does not make legal validity determinations.\u003c\/p\u003e\n\n\u003cdiv style=\"border:1px solid #bdd5e1;border-left:5px solid #246a86;border-radius:12px;background:#eaf3f7;padding:18px 20px;margin:20px 0\"\u003e\n\n\u003ch2 style=\"font-size:1.28rem;color:#173b54;margin:0 0 8px\"\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 customer files in total:\u003c\/strong\u003e five Swedish working documents and two user guides. Each document is provided in \u003cstrong\u003eeditable Word format (7 DOCX)\u003c\/strong\u003e and the corresponding \u003cstrong\u003esearchable PDF format (7 PDF)\u003c\/strong\u003e, plus \u003cstrong\u003eone Excel tool with nine tabs (1 XLSX)\u003c\/strong\u003e. A Swedish guide and an English User Guide explaining the Swedish templates are included – no English legal meeting template. Digital ZIP file available via a separate download link after activating the product.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:1px solid #bdd5e1;border-left:5px solid #246a86;border-radius:12px;background:#fff;padding:18px 20px;margin:20px 0\"\u003e\n\n\u003ch2 style=\"font-size:1.28rem;color:#173b54;margin:0 0 8px\"\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e01 Notice and agenda:\u003c\/strong\u003e time, location, meeting items and documents. \u003cstrong\u003e02 Notice log:\u003c\/strong\u003e actual dispatch, bylaw requirements and available annual report. \u003cstrong\u003e03 Register of voters and proxies:\u003c\/strong\u003e joint votes for co-owners and proxy control. \u003cstrong\u003e04 Meeting minutes:\u003c\/strong\u003e decisions on adoption, appropriation of results, discharge of liability, elections and adjustments. \u003cstrong\u003e05 Follow-up:\u003c\/strong\u003e members’ access to the minutes and submission of the annual report to the Swedish Companies Registration Office. \u003cstrong\u003e06–07 Guides:\u003c\/strong\u003e Swedish\/English instructions. \u003cstrong\u003e08 Excel:\u003c\/strong\u003e seven registers, overview and instructions.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWho is the template package intended for?\u003c\/h2\u003e\n\n\u003cp\u003eFor the \u003cstrong\u003eordinary annual general meeting of a Swedish housing cooperative\u003c\/strong\u003e, especially boards, meeting chairs, minute-takers and property managers. It is a complete workflow for the annual meeting, not a general company meeting and not a separate extraordinary meeting. A separate product is available for the cooperative’s extraordinary general meetings. Use the \u003ca href=\"\/en\/products\/fullmakt-bostadsrattsforening-mall-word-pdf-excel\"\u003eproxy form for housing cooperatives\u003c\/a\u003e for a separate meeting proxy, and the cooperative’s election committee templates for candidate nominations before the meeting.\u003c\/p\u003e\n\n\u003ch2\u003eExact file list – Word, PDF and Excel\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;min-width:590px;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#173b54;color:#fff\"\u003e\n\n\u003cth scope=\"col\" style=\"padding:9px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"padding:9px;text-align:left\"\u003eMain use\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"padding:9px;text-align:left\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"padding:9px;text-align:left\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Notice and agenda\u003c\/td\u003e\n\n\u003ctd\u003eOrdinary meeting, annual documents, agenda items\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Notice control\u003c\/td\u003e\n\n\u003ctd\u003eDispatch, bylaws, audit and annual report documentation\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Register of voters and proxies\u003c\/td\u003e\n\n\u003ctd\u003eAttendance, voting eligibility, co-ownership and proxies\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Annual general meeting minutes\u003c\/td\u003e\n\n\u003ctd\u003eAdoption, appropriation of results, discharge of liability and elections\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Follow-up log\u003c\/td\u003e\n\n\u003ctd\u003eAdjustment, access to minutes and submission of the annual report to the Swedish Companies Registration Office\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish user guide\u003c\/td\u003e\n\n\u003ctd\u003eLegal workflow and practical control questions\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for Swedish-language forms\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Excel register\u003c\/td\u003e\n\n\u003ctd\u003eNine tabs for administrative follow-up\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003cp\u003eThe PDF files are \u003cstrong\u003esearchable A4 files, not fillable interactive PDF forms\u003c\/strong\u003e. The Word files can be edited to suit the cooperative’s circumstances. The Excel file is a register of actual events – not a tool that calculates legally valid majorities or deadlines.\u003c\/p\u003e\n\n\u003ch2\u003eThe Excel tool – nine functional tabs\u003c\/h2\u003e\n\n\u003cp\u003eThe workbook contains \u003cstrong\u003eMeetings, Notices, Documents, Matters, Attendance, Decisions, Follow-up, Overview and Read Me\u003c\/strong\u003e. The seven registers each contain 200 empty input rows and control formulas that highlight missing meeting dates, dispatch dates, supporting documentation and adjustments. There are 1,437 saved formula cells in total. \u003cstrong\u003eNo formula certifies that a notice has been sent in legal time, that a member is entitled to vote or that a decision has received the prescribed majority.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003ch2\u003eHow to prepare and conclude the cooperative’s annual general meeting\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eReview the bylaws and calendar:\u003c\/strong\u003e note the end of the financial year, the latest date for the annual general meeting and any special bylaw rules.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eSend the correct notice:\u003c\/strong\u003e state the time, location\/digital instructions and the matters to be considered. Check both the time period and method of distribution.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eMake the annual report available:\u003c\/strong\u003e check that the signed annual report and auditor’s report are available to members in accordance with the requirements of the law.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCheck attendance:\u003c\/strong\u003e verify the register of voters as needed, as well as proxies, assistants and a joint vote for co-owners of the same housing cooperative.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eRecord the decisions actually made:\u003c\/strong\u003e including the adoption of the income statement and balance sheet, appropriation of results, discharge of liability and bylaw-compliant elections. Check each special majority requirement.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAdjust and archive:\u003c\/strong\u003e the minute-taker’s signature, the chairperson’s adjustment if otherwise, and at least one adjuster elected at the meeting. Make the minutes available within the prescribed time.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eFollow up with the Swedish Companies Registration Office:\u003c\/strong\u003e submit the annual report with the certificate of adoption and auditor’s report when the cooperative is subject to the submission requirement. Document the actual receipt by the authority.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegal issues for ordinary general meetings of housing cooperatives\u003c\/h2\u003e\n\n\u003ch3\u003eWhen must the housing cooperative’s annual general meeting be held?\u003c\/h3\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/lag-2018672-om-ekonomiska-foreningar_sfs-2018-672\/\" rel=\"nofollow noopener\"\u003eThe Swedish Cooperative Societies Act (2018:672), Chapter 6, Section 9\u003c\/a\u003e, states that the ordinary annual general meeting must be held within six months after the end of the financial year. According to Chapter 6, Section 10, the meeting must, among other things, decide on the adoption of the annual report, appropriation of profit\/loss and discharge of liability. Elections and remuneration also follow the bylaws.\u003c\/p\u003e\n\n\u003ch3\u003eHow far in advance of the annual general meeting must the notice be sent?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to Chapter 6, Section 17 of the Swedish Cooperative Societies Act, the general rule is \u003cstrong\u003eat least six and no later than four weeks before\u003c\/strong\u003e. The bylaws may allow a shorter notice period, but no later than two weeks. The method of notice and mandatory information follow, among other things, Chapter 6, Sections 21–22. Special decisions may require additional measures, such as special information or multiple meeting decisions.\u003c\/p\u003e\n\n\u003ch3\u003eWhen must the annual report and auditor’s report be available?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to Chapter 6, Section 23 of the Swedish Cooperative Societies Act, the annual report and auditor’s report must be made available to members \u003cstrong\u003efor at least two weeks immediately before the meeting\u003c\/strong\u003e. Requested copies must be handled in accordance with the law. Availability, signatures and dates are documented separately.\u003c\/p\u003e\n\n\u003ch3\u003eHow do voting rights and proxies work at a housing cooperative’s annual general meeting?\u003c\/h3\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/bostadsrattslag-1991614_sfs-1991-614\/\" rel=\"nofollow noopener\"\u003eThe Swedish Housing Cooperative Act (1991:614), Chapter 9, Section 14\u003c\/a\u003e, contains special rules: several members who jointly own the same housing cooperative have only \u003cstrong\u003eone joint vote\u003c\/strong\u003e. As a general rule, a spouse\/cohabitant or another member may act as a proxy, subject to bylaw deviations and special rules for legal entities. Normally, no one may represent more than one member without support from the bylaws. The Swedish Cooperative Societies Act’s general rule on postal voting in Chapter 6, Section 6 does not apply to housing cooperatives.\u003c\/p\u003e\n\n\u003ch3\u003eWhat must be included in the meeting minutes?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to Chapter 6, Sections 39–40 of the Swedish Cooperative Societies Act, the decisions actually made and the voting results must be recorded. The register of voters must be included in the minutes or attached if one has been drawn up. The minutes must be signed and adjusted in accordance with the law and be made available to members \u003cstrong\u003eno later than three weeks after the meeting\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003ch3\u003eWhen must the annual report be submitted to the Swedish Companies Registration Office?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to the \u003ca href=\"https:\/\/bolagsverket.se\/forening\/bostadsrattsforening\/arsredovisningforbostadsrattsforening.1469.html\" rel=\"nofollow noopener\"\u003eSwedish Companies Registration Office\u003c\/a\u003e, the obligation applies to housing cooperatives with a financial year beginning \u003cstrong\u003eon or after 1 January 2025\u003c\/strong\u003e. The annual report with the certificate of adoption and auditor’s report must be submitted within one month after adoption at the annual general meeting; to avoid a late fee, the documents must have been received no later than seven months after the end of the financial year, according to the authority’s calendar-specific rules. The template contains no automatic legal expiry dates.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eFurther reading:\u003c\/strong\u003e Read the \u003ca href=\"\/en\/blogs\/foretag\/foreningsprotokoll-arsmote-styrelsemote-guide\"\u003eguide on cooperative minutes\u003c\/a\u003e regarding the documentation of meeting decisions, register of voters and minutes. For housing cooperatives, the special rules of the Swedish Housing Cooperative Act and the cooperative’s bylaws must also be checked.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions about housing cooperative annual general meetings\u003c\/h2\u003e\n\n\u003ch3\u003eAre an annual general meeting and an extraordinary general meeting the same thing?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The ordinary annual general meeting covers annual reporting and liability matters with special notice requirements. An extraordinary meeting is held for specified matters and follows different time limits and any special requirements.\u003c\/p\u003e\n\n\u003ch3\u003eCan a housing cooperative hold a fully digital annual general meeting?\u003c\/h3\u003e\n\n\u003cp\u003eOnly if the requirements of the law and bylaws are met. Check the meeting format and that the notice describes how to participate and vote.\u003c\/p\u003e\n\n\u003ch3\u003eMust both the annual report and auditor’s report be available before the meeting?\u003c\/h3\u003e\n\n\u003cp\u003eYes, as a general rule, these documents must be made available at least two weeks before the annual general meeting. The template records actual dates but does not automatically approve them.\u003c\/p\u003e\n\n\u003ch3\u003eDo two co-owners of the same housing cooperative have two votes?\u003c\/h3\u003e\n\n\u003cp\u003eNo. They have one joint vote according to the special rule in the Swedish Housing Cooperative Act.\u003c\/p\u003e\n\n\u003ch3\u003eCan we decide on a bylaw amendment with a simple majority?\u003c\/h3\u003e\n\n\u003cp\u003eDo not assume so. Bylaw amendments, changes to contributions, and certain material changes require special regulations, conditions and sometimes review by the authority. Check the law and bylaws before making a decision.\u003c\/p\u003e\n\n\u003ch3\u003eIs the Excel register an automated legal approval?\u003c\/h3\u003e\n\n\u003cp\u003eNo. It counts registered entries and shows administrative completion requirements, not legal validity, voting eligibility, majority or correct deadlines.\u003c\/p\u003e\n\n\u003ch3\u003eAre English legal documents or interactive PDF forms included?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The five working documents are in Swedish. English instructions are available in the English User Guide. The PDF files are standard searchable PDF documents.\u003c\/p\u003e\n\n\u003ch2\u003eLegal sources and legal transparency\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/lag-2018672-om-ekonomiska-foreningar_sfs-2018-672\/\" rel=\"nofollow noopener\"\u003eSwedish Cooperative Societies Act (2018:672)\u003c\/a\u003e · \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/bostadsrattslag-1991614_sfs-1991-614\/\" rel=\"nofollow noopener\"\u003eSwedish Housing Cooperative Act (1991:614)\u003c\/a\u003e · \u003ca href=\"https:\/\/bolagsverket.se\/forening\/bostadsrattsforening\/arsredovisningforbostadsrattsforening.1469.html\" rel=\"nofollow noopener\"\u003eSwedish Companies Registration Office\u003c\/a\u003e · \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/forening\/\" rel=\"nofollow noopener\"\u003eIMY – personal data of cooperatives\u003c\/a\u003e. Version \u003cstrong\u003e1.0 – 2026-11-05\u003c\/strong\u003e. AI-assisted legal source check has been carried out, but \u003cstrong\u003eno independent legal review or authority certification\u003c\/strong\u003e has been performed. Always adapt the documents to current bylaws and actual circumstances.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56486791676246,"sku":"BRF-ARSSTAMMA-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_arsstamma_brf_huvudbild_1600.png?v=1793903333","url":"https:\/\/mallbutiken.se\/en\/products\/arsstamma-brf-kallelse-rostlangd-protokoll-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}