{"product_id":"avslagsbesked-rekryteringsaterkoppling-privat-arbetsgivare-word-pdf-excel","title":"Rejection Letter \u0026 Recruitment Feedback – HR, Reference Request \u0026 Excel | Word\/PDF","description":"\u003cdiv lang=\"sv\" class=\"mb-product-description\" style=\"line-height:1.7;color:#183b59\"\u003e\n\n\u003cp\u003e\u003cstrong\u003eRejection notices and recruitment feedback – a ready-made template package for private employers in Sweden.\u003c\/strong\u003e Document and communicate selection decisions objectively, follow up on communications, handle requests for information on qualifications, and perform a separate GDPR check when the recruitment process is completed. Includes editable Word documents, searchable PDF versions, and Excel registers.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #9fc4db;background:#edf5fb;border-radius:12px;padding:18px;margin:18px 0\"\u003e\n\n\u003ch2\u003e01. Package Contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 ready-made customer files:\u003c\/strong\u003e five Swedish working documents, one Swedish user guide and one English User Guide, all in Word (7 DOCX) and searchable PDF (7 PDF), plus an Excel register with nine tabs (1 XLSX). The PDF files are read-only and printable versions, not interactive forms. The English guide explains the Swedish documents but does not include translated English templates.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #9fc4db;background:#edf5fb;border-radius:12px;padding:18px;margin:18px 0\"\u003e\n\n\u003ch2\u003e02. What the Files Contain\u003c\/h2\u003e\n\n\u003cp\u003eNeutral rejection letters before and after interviews, written objective feedback, a specific template for information on qualifications under Chapter 2, Section 4 of the Discrimination Act, checks of communications and retention requirements, and guides. The Excel register collects case IDs, actual communications, recruitment status, requests for information on qualifications, and administrative checks.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhen is the Package Suitable?\u003c\/h2\u003e\n\n\u003cp\u003eFor private companies recruiting staff that want to keep \u003cstrong\u003ethe recruitment decision, rejection communication, and any requests for information on qualifications\u003c\/strong\u003e separate. The package does not replace selection criteria, employment contracts, discrimination investigations, collective agreements, HR legal review, or a GDPR-compliant recruitment system. Public sector recruitment may require specific procedures for public records, archiving, and appeals, and is not covered as a complete process.\u003c\/p\u003e\n\n\u003ch2\u003eDocuments in the Package\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"border-collapse:collapse;width:100%\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"text-align:left;padding:9px\"\u003eFile\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:9px\"\u003eFunction\u003c\/th\u003e\n\n\u003cth style=\"padding:9px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth style=\"padding:9px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eRejection notice before interview\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eShort and objective notice when an application does not proceed to an interview\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eRejection notice after interview\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003ePersonal notice after interview and decision\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eObjective recruitment feedback\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eDocumented, objective response to questions from applicants\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eInformation on qualifications upon request\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eBasis for written information under Chapter 2, Section 4 of the Discrimination Act\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eRecruitment closure and retention check\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eCheck of notices, retention, closure, and verification\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eSwedish user guide\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eWorkflow, GDPR, discrimination issues, and scope\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eEnglish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eInstructions for the Swedish files, not translated templates\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eRecruitment register\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eNine tabs for administrative status, requests for information on qualifications, and retention\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dae6ed;padding:9px;vertical-align:top\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel Tool with Nine Tabs\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eOverview, Recruitments, Candidate ID, Notices, Interviews, Information on Qualifications, Retention, Checks, and Read Me.\u003c\/strong\u003e Nine tested aggregation formulas count, among other things, the number of recruitments, registered candidate IDs, manually marked rejections, sent notices, completed interviews, answered requests for information on qualifications, and verified retention actions. The workbook contains no personal data, has administrative status lists, and no macros. \u003cstrong\u003eExcel does not make recruitment decisions, assess discrimination, or calculate legal retention periods.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003ch2\u003eUse the Product Step by Step\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eCheck that the objective selection and decision regarding the candidate in question have already been documented by the authorized function.\u003c\/li\u003e\n\n\u003cli\u003eSelect the rejection notice before or after the interview; double-check the recipient, position, sender, and actual decision.\u003c\/li\u003e\n\n\u003cli\u003eAnswer any questions with verifiable information. Do not provide retrospectively constructed or discriminatory justifications.\u003c\/li\u003e\n\n\u003cli\u003eIf the applicant requests information on qualifications: use the specific template and apply Chapter 2, Section 4 of the Discrimination Act.\u003c\/li\u003e\n\n\u003cli\u003eKeep GDPR requests separate from general inquiries and handle them through the regular data protection procedure.\u003c\/li\u003e\n\n\u003cli\u003eMark communications as sent only after they have been sent. Assess retention or deletion according to purpose, legal basis, and any legal claims.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegal Requirements and Limitations\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/diskrimineringslag-2008567_sfs-2008-567\/\"\u003eThe Discrimination Act (2008:567), Chapter 2, Sections 1 and 4\u003c\/a\u003e is relevant to the prohibition of discrimination and written information upon request regarding education, work experience, and other qualifications of those who have been invited to an interview or hired. A standard rejection template is \u003cstrong\u003enot\u003c\/strong\u003e a substitute for a specific request for information on qualifications. \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/arbetsliv\/rekryteringssystem-och-kompetensdatabaser\/\"\u003eIMY's recruitment guidance\u003c\/a\u003e emphasizes data minimization, legal basis, appropriate retention periods, and that sensitive personal data should normally not be processed in recruitment. Consent is rarely a suitable basis for regular recruitment. \u003ca href=\"https:\/\/verksamt.se\/personal-rekrytering\/bli-arbetsgivare\/diskriminering-vid-rekrytering\"\u003eVerksamt.se\u003c\/a\u003e describes responsibilities and risks in discrimination.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently Asked Questions\u003c\/h2\u003e\n\n\u003ch3\u003eMust the employer always explain why someone did not get the job?\u003c\/h3\u003e\n\n\u003cp\u003eThere is no general rule requiring a lengthy individual rejection letter in every private sector recruitment. However, under Chapter 2, Section 4 of the Discrimination Act, an applicant may, under specified conditions, request written information on the qualifications of the person who was interviewed or hired.\u003c\/p\u003e\n\n\u003ch3\u003eCan I use the same rejection letter for everyone?\u003c\/h3\u003e\n\n\u003cp\u003eA neutral standard notice can be used after an actual check, but it must be sent to the correct person after a real decision has been made. Do not use automated individual decisions without separate legal review.\u003c\/p\u003e\n\n\u003ch3\u003eCan I write why one candidate is worse than others?\u003c\/h3\u003e\n\n\u003cp\u003eAvoid value judgments that are not supported by documented, objective requirements. Do not share other applicants' sensitive or private information; handle legally mandated requests for information on qualifications separately.\u003c\/p\u003e\n\n\u003ch3\u003eHow long should applications be kept?\u003c\/h3\u003e\n\n\u003cp\u003eIt depends on the purpose, legal basis, the risk of legal claims, and any special legislation. Excel therefore has no general automatic retention period. See IMY's guidance and your established retention policy.\u003c\/p\u003e\n\n\u003ch3\u003eDoes Excel send rejection letters automatically?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Excel is an offline work log with manual statuses and counters. No email transmissions, personal profiles, decisions, or data connections are included.\u003c\/p\u003e\n\n\u003ch3\u003eAre English templates included?\u003c\/h3\u003e\n\n\u003cp\u003eAn English User Guide is included to describe the Swedish working documents, but the main templates are in Swedish and are based on Swedish law.\u003c\/p\u003e\n\n\u003ch2\u003eRelated HR Templates\u003c\/h2\u003e\n\n\u003cp\u003eBefore a decision, \u003ca href=\"\/en\/products\/referenstagning-referenssamtal-fragor-gdpr-2027\"\u003eReference Checks \u0026amp; Reference Interviews\u003c\/a\u003e may be relevant. For candidates who are offered employment, there is a separate \u003ca href=\"\/en\/products\/anstallningserbjudande-erbjudandebrev-mall-2027\"\u003eEmployment Offer \u0026amp; Offer Letter\u003c\/a\u003e. These products have different functions.\u003c\/p\u003e\n\n\u003ch2\u003eVersion, Source Control, and Delivery\u003c\/h2\u003e\n\n\u003cp\u003eVersion 1.0, \u003cstrong\u003e2026-11-01\u003c\/strong\u003e. AI-assisted legal source verification against official sources has been performed. No independent external legal review of this new product version is documented. The ZIP file is stored on Google Drive during production and manually linked separately to Shopify Digital Products before publication.\u003c\/p\u003e\n\n\n\u003c\/div\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56436553220438,"sku":"AVSLAG-REKRYTERING-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_rekryteringsbesked_huvudbild_1600.png?v=1793551247","url":"https:\/\/mallbutiken.se\/en\/products\/avslagsbesked-rekryteringsaterkoppling-privat-arbetsgivare-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}