{"product_id":"data-act-mjolkrobot-dataatkomst-tredjepartsdelning","title":"The milking robot’s data – Data Act 2026, request \u0026 sharing with advisors | Word\/PDF\/Excel","description":"\u003csection class=\"mb-product-copy\" lang=\"sv\" style=\"line-height:1.7;color:#173C57\"\u003e\n\u003cp\u003e\u003cstrong\u003eDo you want to extract data from the dairy farm's connected milking robot and use an independent consultant, system supplier, or service workshop?\u003c\/strong\u003e The EU's \u003cstrong\u003eData Act, Regulation (EU) 2023\/2854\u003c\/strong\u003e, gives entitled users a right of access to certain easily accessible product data and data from associated services. You can also request the sharing of relevant data with a selected third party. This document package makes the legal and technical request concrete for a \u003cstrong\u003emilking robot on a Swedish farm\u003c\/strong\u003e – without promising data that is not covered by the law.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e2026 Edition · Quick Facts:\u003c\/strong\u003e five Swedish work templates, one Swedish user guide, and a separate English User Guide. Each standalone document is delivered in editable \u003cstrong\u003eWord (DOCX)\u003c\/strong\u003e and searchable\/printable \u003cstrong\u003eA4 PDF\u003c\/strong\u003e. An \u003cstrong\u003eExcel register with nine tabs and 510 administrative formulas\u003c\/strong\u003e is included. \u003cstrong\u003e7 DOCX + 7 PDF + 1 XLSX = 15 customer files\u003c\/strong\u003e. Digital ZIP download only after separate file linking and publication. The PDF files lack interactive form fields.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #BCD6E4;border-left:6px solid #297B9E;background:#EEF7FB;border-radius:10px;padding:18px 20px;margin:19px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 8px\"\u003e01 · Package Contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eFive Swedish documents: \u003cstrong\u003erequest for personal data access, data point list, request for third-party sharing, receipt\/data quality protocol, and follow-up letter in the event of partial or denied access\u003c\/strong\u003e. In addition, a Swedish guide and an English User Guide, all seven in both DOCX and PDF, as well as an XLSX register. \u003cstrong\u003e15 delivery files – seven standalone documents.\u003c\/strong\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #BCD6E4;border-left:6px solid #297B9E;background:#EEF7FB;border-radius:10px;padding:18px 20px;margin:19px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 8px\"\u003e02 · What the Files Contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eFields for the farm's actual user role, the robot model, data holder, and associated service; specified data points and necessary metadata; selected consultant and purpose; GDPR and confidentiality review; secure transfer; actual delivery result, as well as documented rejections or technical deficiencies. Excel provides \u003cstrong\u003einternal follow-up signals – never an automatic legal approval\u003c\/strong\u003e.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWho Can Benefit from This Niche Template?\u003c\/h2\u003e\n\n\u003cp\u003eA dairy farm that buys or leases a connected milking robot, an operations manager who wants to change software for analyzing production, or a farm that hires an independent dairy consultant to compare historical event and operational data. The financial manager and the farm's technical administrator can also use the shared register for follow-up. \u003cstrong\u003eHowever, the legal role of the user and the correct data holder must be identified in the individual case.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003cp\u003eThe product is \u003cstrong\u003enot\u003c\/strong\u003e a milking journal program, a veterinary medical diagnostic tool, a guarantee of data compatibility, or instructions for remote control of the robot. It does not replace the supplier's machine portal, agreement, or special permissions.\u003c\/p\u003e\n\n\u003ch2\u003eExact File List – Five Work Templates and Two Guides\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;min-width:680px;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#D9EAF4\"\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:8px\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:8px\"\u003eUse\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:8px\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"text-align:left;padding:8px\"\u003eFile Format\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Request for Data Access\u003c\/td\u003e\n\n\u003ctd\u003eArticle 4: identify the entitled farm user, milking robot, data holder, desired data, and metadata.\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Data Point List and Scope\u003c\/td\u003e\n\n\u003ctd\u003eRaw\/pre-processed measurements, time period, availability, format, and delimitation from derived analysis.\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Sharing with an Independent Consultant\u003c\/td\u003e\n\n\u003ctd\u003eArticle 5: specific recipient, purpose, data fields, confidentiality, GDPR, and access period.\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Receipt and Quality Protocol\u003c\/td\u003e\n\n\u003ctd\u003eCheck actual file\/API delivery, schedule, time zone, units, omissions, and security.\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Follow-up on Rejection or Partial Access\u003c\/td\u003e\n\n\u003ctd\u003eFormal letter regarding missing data, justification, and requested correction without an invented statutory response time.\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish User Guide\u003c\/td\u003e\n\n\u003ctd\u003eStep-by-step, common cases, legal dates, contractual roles, data protection, and authority sources.\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eInstructions for the Swedish work templates; the five operational documents are not translated.\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Excel Register\u003c\/td\u003e\n\n\u003ctd\u003eNine worksheets for facilities, requests, data fields, third parties, deliveries, and deviations.\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eWhat Milking Robot Data Can I Request?\u003c\/h2\u003e\n\n\u003cp\u003eThe Data Act distinguishes between \u003cstrong\u003eeasily accessible raw data or pre-processed data\u003c\/strong\u003e from the connected product or its associated service, and other information that is not automatically covered. It must be checked what each robot model actually generates and what the data holder can access. Possible data points to investigate include the time of milking, logged volume measurements, certain sensor values, operational status, alarm and error codes, and necessary metadata about units, formats, and time zones.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eImportant limitation:\u003c\/strong\u003e A proprietary disease forecast, calculated animal health score, manufacturer's algorithm, firmware, or the robot's control functions are \u003cstrong\u003enot automatically\u003c\/strong\u003e something a farmer can request under Article 4. Data that does not exist or is not easily accessible needs to be assessed separately. Personal data, security risks, and trade secrets may entail additional legal limitations. \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/factpages\/data-act-explained\"\u003eSee the European Commission's official explanation.\u003c\/a\u003e\u003c\/p\u003e\n\n\u003ch2\u003eHow the Excel Workbook Is Used\u003c\/h2\u003e\n\n\u003cp\u003eThe nine tabs are named \u003cstrong\u003eStart, Overview, Facilities, Requests, Data Points, Third Party, Deliveries, Deviations, and Sources\u003c\/strong\u003e. For each actual case, you record the farm\/robot reference, request type, data holder, desired fields, actual response, whether a third party should receive access, and whether the delivered information needs quality review.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e510 formulas\u003c\/strong\u003e can show, for example, \"REVIEW RESPONSE\", \"AWAITING RESPONSE\", \"MANUAL REVIEW\", and \"CHECK DELIVERY\". It is \u003cem\u003epurely administrative support\u003c\/em\u003e: no formula determines what is legally easily accessible data, whether a user has the correct permissions, or whether a certain third-party processing complies with GDPR. Nine separate test situations have been checked, and all test entries have been removed from the customer file. No macros or external account connections are included.\u003c\/p\u003e\n\n\u003ch2\u003eGet Started in Six Steps\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eIdentify the user.\u003c\/strong\u003e State who is the entitled user according to the EU Regulation and the actual purchase, rental, or lease agreement.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eFind the data holder.\u003c\/strong\u003e It may be the robot supplier or the service provider for a related digital product function. Record the parties separately.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eSpecific request.\u003c\/strong\u003e Fill out the Article 4 request and a separate field list with date ranges, relevant raw\/pre-processed data, and metadata.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eIf necessary: third party.\u003c\/strong\u003e State the independent dairy consultant, purpose, scope of sharing, secure channel, and any special GDPR\/confidentiality review.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCheck the actual result.\u003c\/strong\u003e Verify the delivered data format, fields, time zone, completeness, and technical deficiencies, without assuming that \"file received\" means \"everything approved\".\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eFollow up on deviations.\u003c\/strong\u003e Use a factual follow-up letter and document any rejection, partial delivery, security issue, or trade secret review.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eWhat Do the New Rules Say?\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeptember 12, 2025:\u003c\/strong\u003e The Data Act began to apply in the EU as a general rule. According to \u003cstrong\u003eArticle 4.1\u003c\/strong\u003e, the data holder, when the user does not already have direct access, shall make easily accessible data and necessary metadata available upon request without unreasonable delay, securely and free of charge to the user, in a commonly used machine-readable format. There is \u003cstrong\u003eno general fixed X-day deadline\u003c\/strong\u003e specified for all requests. \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/TXT\/?uri=CELEX:32023R2854\"\u003eRead Regulation (EU) 2023\/2854.\u003c\/a\u003e\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eArticle 5:\u003c\/strong\u003e an entitled user may request that the covered data be made available to a selected third party. Articles 6, 8, and 9, GDPR, and relevant provisions on security and trade secrets may also affect the conditions. This does \u003cstrong\u003enot\u003c\/strong\u003e mean that all uses or all recipients are free from limitations.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eSeptember 12, 2026:\u003c\/strong\u003e Article 3.1's special design requirements apply to connected products and related services placed on the market \u003cstrong\u003eafter\u003c\/strong\u003e this date. That rule is not a general retroactive requirement to rebuild an old milking robot. However, Article 4 may still be relevant for easily accessible data from older connected equipment.\u003c\/p\u003e\n\n\u003ch2\u003eDifference from Mallbutiken's Other Data Act Templates\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"\/en\/products\/data-act-mallpaket-2026\"\u003eThe broad Data Act package\u003c\/a\u003e deals with general contractual and regulatory compliance issues. \u003ca href=\"\/en\/products\/data-act-varmepump-driftdata-servicetekniker\"\u003eHeat pump operational data\u003c\/a\u003e and \u003ca href=\"\/en\/products\/eu-data-act-fordonsdata-uppkopplad-bil-verkstad\"\u003econnected cars\u003c\/a\u003e apply to other products and use cases. \u003cstrong\u003eThis template is specifically designed for the milking robot's registered milking events and the dairy farm's data flow to a selected consultant.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003ch2\u003eFrequently Asked Questions About Milking Robots and the Data Act\u003c\/h2\u003e\n\n\u003ch3\u003eCan I Use the Template for an Older Milking Robot Too?\u003c\/h3\u003e\n\n\u003cp\u003eYes, if there is relevant easily accessible data and the correct user role. But Article 3.1's design requirements only apply to products\/services placed on the market after September 12, 2026. There is no promise that all older technology can export all desired data.\u003c\/p\u003e\n\n\u003ch3\u003eMust the Manufacturer Disclose All Algorithmic Health Assessments?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Derived and proprietary analyses are not automatically equivalent to the raw\/pre-processed product data covered by the Data Act. Test fields and actual availability individually.\u003c\/p\u003e\n\n\u003ch3\u003eCan an External Dairy Consultant Get Information Directly?\u003c\/h3\u003e\n\n\u003cp\u003eAn entitled user may request sharing with a selected third party under Article 5. The recipient's purpose, data protection, security, and any trade secret protection must be handled.\u003c\/p\u003e\n\n\u003ch3\u003eDo I Also Get Personal Data from the Robot?\u003c\/h3\u003e\n\n\u003cp\u003eNot automatically. If personal data about employees or other persons is involved, the data sharing must have a valid legal basis and comply with GDPR and relevant protection requirements.\u003c\/p\u003e\n\n\u003ch3\u003eDoes the Manufacturer Have Exactly 30 Days to Respond?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Articles 4 and 5 use the expression \u003cstrong\u003ewithout unreasonable delay\u003c\/strong\u003e and assume assessment in the individual case. Do not use your own proposed response time as if it were a universal statutory deadline.\u003c\/p\u003e\n\n\u003ch3\u003eDo I Need a Special Bank or Machine Connection?\u003c\/h3\u003e\n\n\u003cp\u003eNo, the package consists of Word, PDF, and Excel and is not automatically connected to any robot's API or portal. The actual export method and identification are handled with the relevant data holder.\u003c\/p\u003e\n\n\u003ch3\u003eIs Everything Translated into English?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The main templates, Swedish guide, and Excel are in Swedish. English User Guide is a separate instruction guide for them.\u003c\/p\u003e\n\n\u003ch2\u003eOfficial Sources and Transparent Quality Status\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/TXT\/?uri=CELEX:32023R2854\"\u003eEU Regulation 2023\/2854 (Data Act), especially Articles 2–6 and 50\u003c\/a\u003e; \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/policies\/data-act\"\u003eEuropean Commission Data Act information\u003c\/a\u003e; \u003ca href=\"https:\/\/digital-strategy.ec.europa.eu\/en\/factpages\/data-act-explained\"\u003eCommission's Data Act explained\u003c\/a\u003e; and \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/TXT\/?uri=CELEX:32016R0679\"\u003eGDPR 2016\/679\u003c\/a\u003e. The working material is built for Swedish operations with an EU legal basis. \u003cstrong\u003eVersion 1.0, AI-assisted source and file control November 8, 2026.\u003c\/strong\u003e No independent lawyer, robot supplier, veterinarian, or authority has reviewed or approved the material. Adapt it to the individual case.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56555269914966,"sku":"MB-DA-MJOLKROBOT-2026-V1","price":179.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/mallbutiken-01_DataAct_Mjolkrobot_Huvudbild_1600.png?v=1794171558","url":"https:\/\/mallbutiken.se\/en\/products\/data-act-mjolkrobot-dataatkomst-tredjepartsdelning","provider":"Mallbutiken","version":"1.0","type":"link"}