{"product_id":"dokumentstyrning-versionshantering-dokumentregister-excel","title":"Document Control \u0026 Version Control – Document Register, Review and Excel | Word\/PDF","description":"\u003cdiv class=\"mb-product-copy\"\u003e\n\n\u003cp\u003e\u003cstrong\u003eDocument control and version management in Word, PDF and Excel\u003c\/strong\u003e is a template package for Swedish companies and organizations that need to keep track of routines, instructions, forms and other governing documents. Document who owns a document, which version is current, who has reviewed and approved it, and how an older version is withdrawn. The package is an administrative aid, \u003cstrong\u003enot a system for automatic legal control or ISO certification\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003ch2\u003eWhen should you choose this package?\u003c\/h2\u003e\n\n\u003cp\u003eChoose document control when multiple people create, review, change and use the same governing documents and it is important to avoid outdated instructions. The package is intended for internal work routines in Swedish operations. For documents with specific statutory requirements, information security requirements or retention periods, the organization needs to assess its own requirements separately.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #426a85;border-radius:11px;background:#f3f7fa;padding:16px 18px;margin:18px 0\"\u003e\n\n\u003ch3 style=\"margin:0 0 8px\"\u003e01. Package contents\u003c\/h3\u003e\n\n\u003cp style=\"margin:0\"\u003e\u003cstrong\u003e15 customer files in ZIP:\u003c\/strong\u003e seven editable Word files (DOCX), seven corresponding searchable A4 PDFs for printing, and one Excel register (XLSX). There are seven separate documents, including a Swedish user guide and English User Guide, plus a spreadsheet tool. The PDFs are not advertised as fillable forms.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #426a85;border-radius:11px;background:#f3f7fa;padding:16px 18px;margin:18px 0\"\u003e\n\n\u003ch3 style=\"margin:0 0 8px\"\u003e02. What the files contain\u003c\/h3\u003e\n\n\u003cp style=\"margin:0\"\u003eDocument control instructions, document card, change request, review and approval protocol, publication and distribution protocol, two guides, and an Excel register with nine tabs. The Excel file contains separate registers for documents, changes, reviews, decisions, distribution, and archiving, as well as a summary dashboard.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eFile by file – concrete content\u003c\/h2\u003e\n\n\u003ctable style=\"border-collapse:collapse;width:100%\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"background:#e9f1f7;padding:10px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"background:#e9f1f7;padding:10px;text-align:left\"\u003eFunction\u003c\/th\u003e\n\n\u003cth style=\"background:#e9f1f7;padding:10px;text-align:left\"\u003eLanguage\/format\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003e\u003cstrong\u003eDocument control instructions\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eRoles, document lifecycle, and rules for drafts, approval, and withdrawal\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003e\u003cstrong\u003eDocument card and classification sheet\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eDocument ID, owner, version, information classification, and next review\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003e\u003cstrong\u003eChange request and impact assessment\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eChange proposal, consequences, dependencies, and decision process\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003e\u003cstrong\u003eReview and approval protocol\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eSeparate assessments, authority, decision reference, and deviations\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003e\u003cstrong\u003ePublication, withdrawal, and distribution protocol\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eCurrent version, recipients, previous versions, and publication control\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003e\u003cstrong\u003eSwedish user guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eHow the templates are used and how the workflow is completed\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eSwedish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003e\u003cstrong\u003eEnglish User Guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eInstructions in English for the Swedish templates\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eEnglish · DOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003e\u003cstrong\u003eExcel – document control register\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eDocument ID, versions, manual status selections, change requests, review, decisions, distribution, archive assessment, and numerical overview\u003c\/td\u003e\n\n\u003ctd style=\"border:1px solid #d9e2eb;padding:10px\"\u003eSwedish · XLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\n\n\u003ch2\u003eHow the Excel workbook works\u003c\/h2\u003e\n\n\u003cp\u003eThe workbook has nine tabs: \u003cstrong\u003eDocument Register, Change Requests, Reviews, Decisions, Distribution, Archive \u0026amp; Disposal, Read Me, Lists, and Dashboard\u003c\/strong\u003e. The dashboard counts registered IDs and certain \u003cem\u003emanually entered\u003c\/em\u003e statuses. The spreadsheet does not make decisions, check authority, remove files automatically, or calculate statutory deadlines. No macro is required.\u003c\/p\u003e\n\n\u003ch2\u003ePractical workflow\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eGive the document a unique ID and appoint a document owner.\u003c\/li\u003e\n\n\u003cli\u003eSpecify the current version and classify information and access.\u003c\/li\u003e\n\n\u003cli\u003eRegister the change request and review the consequences separately.\u003c\/li\u003e\n\n\u003cli\u003eDocument the actual review, authorized decision-maker, and approval.\u003c\/li\u003e\n\n\u003cli\u003ePublish only the approved version and check that previous versions are no longer actively used.\u003c\/li\u003e\n\n\u003cli\u003eArchive, retain, or dispose of according to the rules applicable to that specific document type.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegal and practical limitations\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eVersion status is not legal approval.\u003c\/strong\u003e A note such as “Approved” in Excel indicates an administrative task, not that the right person has made a valid decision. The templates do not create electronic signatures.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003ePersonal data:\u003c\/strong\u003e If the register contains personal data, GDPR principles such as data minimization and storage limitation apply, among others. Limit such data and assess appropriate retention according to the purpose of processing. See the \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/det-har-galler-enligt-gdpr\/grundlaggande-principer\"\u003eSwedish Authority for Privacy Protection's guidance\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eArchiving:\u003c\/strong\u003e There is no general seven-year rule for all governing documents. The Accounting Act's specific retention rules apply to accounting information for entities subject to accounting requirements; see the \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/bokforingslag-19991078_sfs-1999-1078\/\"\u003eAccounting Act (1999:1078), Chapter 7\u003c\/a\u003e. Other documents may be subject to other requirements.\u003c\/p\u003e\n\n\u003ch2\u003eQuestions and answers\u003c\/h2\u003e\n\n\u003ch3\u003eWhat is document control?\u003c\/h3\u003e\n\n\u003cp\u003eDocument control means that routines, instructions, and other governing documents are given a clear identity, owner, version number, review, and approval so that users can find the current version.\u003c\/p\u003e\n\n\u003ch3\u003eWhat is the difference between review and approval?\u003c\/h3\u003e\n\n\u003cp\u003eReview means that the content is checked. Approval or confirmation is a separate decision by an authorized function. The templates have separate fields for both steps.\u003c\/p\u003e\n\n\u003ch3\u003eIs an Excel status a valid decision?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Excel marks a manually registered status. Decisions and authority must be checked according to the organization's decision-making process and with appropriate decision-making documentation.\u003c\/p\u003e\n\n\u003ch3\u003eCan I use this for ISO 9001?\u003c\/h3\u003e\n\n\u003cp\u003eAs practical documentation support, yes. The package does not contain protected standard text, does not constitute certification, and does not guarantee that a management system meets all requirements of the standard.\u003c\/p\u003e\n\n\u003ch3\u003eWhat languages and formats are included?\u003c\/h3\u003e\n\n\u003cp\u003eFive Swedish work documents and a Swedish guide, as well as an English user guide. All seven are available as Word and PDF. The Excel register is in Swedish. The English guide is not an English version of the main templates.\u003c\/p\u003e\n\n\u003ch3\u003eAre documents deleted automatically when they are withdrawn?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Withdrawal means that the document version is no longer to be actively used. Archiving and any disposal must be handled and documented separately.\u003c\/p\u003e\n\n\u003ch2\u003eRelated templates\u003c\/h2\u003e\n\n\u003cp\u003eDescribe the workflow itself with \u003ca href=\"\/en\/products\/processkartlaggning-processbeskrivning-processkarta-raci-excel\"\u003eProcess Mapping \u0026amp; Process Description\u003c\/a\u003e. For separate review of the management system, see \u003ca href=\"\/en\/products\/internrevision-iso-9001-revisionsprogram-checklista-2026-2027\"\u003eISO 9001 Internal Audit\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003ch2\u003eProduct version and source review\u003c\/h2\u003e\n\n\u003cp\u003eVersion 1.0 · source control completed October 29, 2026 (AI-assisted review). Swedish organizational use. No external legal review or certification has been performed. \u003cstrong\u003eThe digital ZIP is delivered only after the product has been activated and a working file link has been established in Shopify Digital Products.\u003c\/strong\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56375477993814,"sku":"DOKSTYR-VERSREG-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_dokumentstyrning_huvudbild_1600_b82790fa-0c47-463e-a338-4203bff68aa8.png?v=1793261441","url":"https:\/\/mallbutiken.se\/en\/products\/dokumentstyrning-versionshantering-dokumentregister-excel","provider":"Mallbutiken","version":"1.0","type":"link"}