{"product_id":"fastighetsboxar-postfack-markningsregister-excel","title":"Property Boxes \u0026 PO Boxes – Labeling Register, Name Change Order and Error Log | Word\/PDF\/Excel","description":"\u003csection class=\"mb-product-information\" lang=\"sv\" style=\"color:#183f5c;line-height:1.65\"\u003e\n\u003cp\u003e\u003cstrong\u003eProperty boxes \u0026amp; mailboxes – marking register, name change order and fault log\u003c\/strong\u003e is a document package for housing cooperatives, landlords and property managers in Sweden. Inventory mailboxes with neutral IDs, order and document name changes, report faults and follow up on completed actions. The package is an administrative aid and does not grant the right to open mail or change the postal operator's delivery decision yourself.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eQuick facts:\u003c\/strong\u003e 5 Swedish work templates, Swedish user guide and English User Guide; 7 editable Word files (DOCX), 7 corresponding searchable A4 PDFs without digital form fields and an Excel workbook (XLSX) with nine tabs. Total 15 customer files in a digital ZIP after separate activation. The main templates are Swedish; the English guide does not mean English main documents.\u003c\/p\u003e\n\n\u003cdiv style=\"border:1px solid #bdd4e0;border-left:5px solid #276989;border-radius:12px;background:#eaf3f7;padding:18px 20px;margin:18px 0\"\u003e\n\n\u003ch2\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eFive work templates:\u003c\/strong\u003e Mailbox register and marking inventory; name change and marking order; mailbox round and functional check; fault report and documented delivery obstacle; action receipt with separate follow-up. In addition, a Swedish user guide, English User Guide and an Excel workbook with nine tabs are included. Seven independent documents are available in both DOCX and PDF; together with Excel, this makes 15 files.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:1px solid #bdd4e0;border-left:5px solid #276989;border-radius:12px;background:#fff;padding:18px 20px;margin:18px 0\"\u003e\n\n\u003ch2\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eWork fields for property, box ID, compartment ID, apartment reference, actual marking, authorized order, visual round, delivery obstacle, operator contact, completed work and separate follow-up. Excel has status options, duplicate check and administrative summaries. \u003cstrong\u003eResidents' names are not stored in the Excel main register by default;\u003c\/strong\u003e any necessary sign text is documented in a separate access-restricted marking order. Ordered does not mean completed, and completed does not mean followed up or approved by a postal operator.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWho should choose the template – and when is it not suitable?\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eExample 1:\u003c\/strong\u003e A housing cooperative wants to inventory the apartment references of the compartments and check for legible marking during a change of property manager. \u003cstrong\u003eExample 2:\u003c\/strong\u003e A landlord needs to order a name change upon move-in, document the responsible function and distinguish the order from actual signage and follow-up.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eChoose another basis\u003c\/strong\u003e for key receipt, rental agreements, protected personal data requiring special decisions, permission to open someone else's mail or decisions on relocated mail delivery. Contact the relevant postal operator in case of changed delivery or unclear location.\u003c\/p\u003e\n\n\u003ch2\u003eExact file list\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;min-width:680px;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#183f5c;color:white\"\u003e\n\n\u003cth scope=\"col\"\u003eFile\/document\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003ePurpose and concrete use\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Mailbox register and marking\u003c\/td\u003e\n\n\u003ctd\u003eInventory of box, compartment, address and actual signage\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Name change and marking order\u003c\/td\u003e\n\n\u003ctd\u003eAuthorized request, sign text, completed change and check\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Mailbox round\u003c\/td\u003e\n\n\u003ctd\u003eVisual check without opening mail or compartment\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Fault report and delivery obstacle\u003c\/td\u003e\n\n\u003ctd\u003eObservations, operator contact and action order\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Action receipt and follow-up\u003c\/td\u003e\n\n\u003ctd\u003eActually completed work and separate result check\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish user guide\u003c\/td\u003e\n\n\u003ctd\u003ePreparations, workflow, data protection and sources\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eInstructions for Swedish documents, not foreign law\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Excel register\u003c\/td\u003e\n\n\u003ctd\u003eNine tabs with neutral ID, status and follow-up\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003cp\u003eDOCX files are editable in a compatible word processor. The PDF files are searchable and can be printed, but have \u003cstrong\u003eno digitally fillable form fields\u003c\/strong\u003e. XLSX requires a compatible spreadsheet software version; not all software platforms have been tested.\u003c\/p\u003e\n\n\u003ch2\u003eThe Excel tool in practice\u003c\/h2\u003e\n\n\u003cp\u003eThe nine tabs are \u003cstrong\u003eOverview, Property boxes, Mailboxes, Marking order, Rounds, Faults \u0026amp; obstacles, Work order, Follow-ups and Read me\u003c\/strong\u003e. Seven register tabs have 100 empty rows each. Formulas flag duplicate IDs and count separate administrative statuses. In a fictitious scenario test, two unique box IDs were counted as 2; duplicate mailbox ID was marked DUPLICATE and not counted as two. The test tasks have been removed from the customer file. Excel does not calculate legal deadlines or whether mail delivery is legally approved.\u003c\/p\u003e\n\n\u003ch2\u003eStep-by-step workflow\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eIdentify property, current box, mailbox ID and relevant address\/apartment reference.\u003c\/li\u003e\n\n\u003cli\u003eRecord actual signage and visible condition without opening private mail.\u003c\/li\u003e\n\n\u003cli\u003eVerify authorized grounds for name change; use separate restricted order for necessary sign text.\u003c\/li\u003e\n\n\u003cli\u003eReport faults and obstacles with actual observation and contact the postal operator when required.\u003c\/li\u003e\n\n\u003cli\u003eRecord order, actual completion and independent follow-up separately.\u003c\/li\u003e\n\n\u003cli\u003eArchive only necessary data with restricted access and relevant retention schedules.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegal prerequisites and limitations\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003ePostal activities and PTS:\u003c\/strong\u003e \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/postlag-20101045_sfs-2010-1045\/\" rel=\"nofollow noopener\"\u003ethe Postal Act (2010:1045)\u003c\/a\u003e regulates postal activities. \u003ca href=\"https:\/\/pts.se\/regelbibliotek\/foreskrifter-och-allmanna-rad-202220-om-utdelning-av-post-vid-tillhandahallandet-av-samhallsomfattande-posttjanst\/\" rel=\"nofollow noopener\"\u003ePTSFS 2022:20\u003c\/a\u003e concerns the provider of community-wide postal services; its rules are not a general direct legal obligation for every property owner. See also \u003ca href=\"https:\/\/pts.se\/post\/regler-om-postutdelning\/\" rel=\"nofollow noopener\"\u003ePTS explanation of the rules\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eMarking:\u003c\/strong\u003e \u003ca href=\"https:\/\/www.postnord.se\/foretag\/ta-emot\/fastighetsbox\/\" rel=\"nofollow noopener\"\u003ePostNord's instructions for property boxes\u003c\/a\u003e describes location, marking and update upon move. They are operator instructions, not in themselves a legal guarantee or authority approval. Other operators and actual agreements may require separate checks.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eGDPR:\u003c\/strong\u003e \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/forening\/\" rel=\"nofollow noopener\"\u003eIMY's guidance for associations\u003c\/a\u003e shows that names, addresses and apartment references can be personal data. Apply data minimization, access protection and special handling of protected data. Excel without names is not automatically anonymous when the ID can be linked to a person.\u003c\/p\u003e\n\n\u003ch2\u003eCompare with nearby documents\u003c\/h2\u003e\n\n\u003cp\u003eIf reception or key receipt is needed instead, see \u003ca href=\"\/en\/products\/nyckelregister-nyckelkvittens-2026-2027-excel-dashboard-word-pdf\"\u003ekey register and key receipt\u003c\/a\u003e. For electronic permissions and tags, there are \u003ca href=\"\/en\/products\/passersystem-passagebrickor-behorighetsregister-taggkvittens-excel\"\u003eaccess systems and access badges\u003c\/a\u003e. The mailbox product focuses on actual marking, rounds, faults and follow-up.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eIs a property box mandatory for all multi-family buildings?\u003c\/h3\u003e\n\n\u003cp\u003eThis cannot be determined by this template. Check the operator's applicable delivery arrangement and relevant rules for the current property.\u003c\/p\u003e\n\n\u003ch3\u003eCan residents' names be entered directly in Excel?\u003c\/h3\u003e\n\n\u003cp\u003eThe main register has neutral IDs without name fields. Sign text that is actually needed is kept separately in an access-restricted work order according to an established personal data routine.\u003c\/p\u003e\n\n\u003ch3\u003eCan we decide on a new delivery location?\u003c\/h3\u003e\n\n\u003cp\u003eNot with this document. Contact the relevant postal operator and document the actual decision or agreement.\u003c\/p\u003e\n\n\u003ch3\u003eAre PostNord's marking requirements the same as the law?\u003c\/h3\u003e\n\n\u003cp\u003eNo. An operator's practical marking instruction should be kept separate from the Postal Act and PTS regulations and their scopes.\u003c\/p\u003e\n\n\u003ch3\u003eAre the PDF versions fillable and the templates in English?\u003c\/h3\u003e\n\n\u003cp\u003eThe PDF files are searchable, not digitally fillable. The main templates are Swedish. Only the English User Guide is in English.\u003c\/p\u003e\n\n\u003ch3\u003eIs a case completed when the work order is marked as completed?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Completion and possible separate follow-up must be registered based on actual evidence. Neither of these is automatically postal operator approval.\u003c\/p\u003e\n\n\u003ch2\u003eSources, version and transparency\u003c\/h2\u003e\n\n\u003cp\u003eVersion \u003cstrong\u003e1.0\u003c\/strong\u003e, November 6, 2026. AI-assisted source check has been carried out against the above official sources and actual file version. \u003cstrong\u003eNo independent external legal review or authority certification has been carried out.\u003c\/strong\u003e A completed work template does not guarantee legal validity, mail delivery or personal data law compliance. The intended delivery is a digital ZIP that is linked to Digital Products only at later manual activation.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56499591217494,"sku":"MB-POSTFACK-FASTIGHETSBOX-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_fastighetsboxar_postfack_huvudbild_1600.png?v=1793983170","url":"https:\/\/mallbutiken.se\/en\/products\/fastighetsboxar-postfack-markningsregister-excel","provider":"Mallbutiken","version":"1.0","type":"link"}