{"product_id":"fordelning-av-arbetsmiljouppgifter-befogenheter-resurser-aterlamning-word-pdf-excel","title":"Distribution of Work Environment Tasks – Authority, Resources \u0026 Handover | Word\/PDF\/Excel","description":"\u003cdiv class=\"mb-product-copy\"\u003e\n\n\u003cp\u003e\u003cstrong\u003eAllocation of occupational health and safety tasks\u003c\/strong\u003e – a complete document package for employers who need to allocate tasks within systematic occupational health and safety work (SAM), describe decision-making authority and resources, and manage change, return of tasks, and follow-up. Five Swedish work templates in editable Word format, with corresponding searchable PDF versions, a Swedish and English guide, and an Excel register with nine tabs.\u003c\/p\u003e\n\n\u003cdiv style=\"margin:18px 0;padding:18px;background:#f0f6fc;border:1px solid #b4cce3;border-radius:12px\"\u003e\n\n\u003ch2\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 files in a digital ZIP:\u003c\/strong\u003e 5 Swedish work forms + Swedish user guide + English User Guide, all in DOCX and searchable PDF format (\u003cstrong\u003e7 Word and 7 PDF\u003c\/strong\u003e), plus \u003cstrong\u003e1 Excel register (XLSX)\u003c\/strong\u003e with nine tabs. The PDF files are searchable versions for printing, not interactive PDF forms.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"margin:18px 0;padding:18px;background:#f0f6fc;border:1px solid #b4cce3;border-radius:12px\"\u003e\n\n\u003ch2\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eTask allocation form, checklist for authority, resources, and competence, documented information meeting, request for changed conditions or return of tasks, check of substitutes, and follow-up; two guides and an Excel register for individuals, tasks, assignments, authority, and action items.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhich templates are included?\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"text-align:left;padding:8px;border-bottom:2px solid #b4cce3\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:8px;border-bottom:2px solid #b4cce3\"\u003eContent\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:8px;border-bottom:2px solid #b4cce3\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Allocation of occupational health and safety tasks\u003c\/td\u003e\n\n\u003ctd\u003eWorkplace, defined tasks, recipient, decisions, and substitutes\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Authority, resources, and competence check\u003c\/td\u003e\n\n\u003ctd\u003eMandate, budget, time, knowledge, deficiencies, and improvement measures\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Information meeting and receipt confirmation\u003c\/td\u003e\n\n\u003ctd\u003eReview of the task, conditions, and escalation path\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Request for change or return\u003c\/td\u003e\n\n\u003ctd\u003eInsufficient conditions, request, temporary management, and decision\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Follow-up, change, and substitutes\u003c\/td\u003e\n\n\u003ctd\u003eCheck of mandate, resources, competence, and absence routines\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish user guide\u003c\/td\u003e\n\n\u003ctd\u003eMethod, legal boundaries, workflow, and official sources\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for the five Swedish work forms\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Excel register\u003c\/td\u003e\n\n\u003ctd\u003eNine tabs with administrative overviews and control statuses\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel register for occupational health and safety tasks\u003c\/h2\u003e\n\n\u003cp\u003eThe workbook has the tabs \u003cstrong\u003eOverview, Individuals, Tasks, Assignments, Authority, Return, Follow-up, Sources, and Read Me\u003c\/strong\u003e. It shows, among other things, registered individuals, occupational health and safety tasks, assignments where prescribed conditions need to be checked, and open requests for change or return. An assignment is marked \u003cstrong\u003e“Check conditions”\u003c\/strong\u003e if authority, resources, or knowledge are missing or have not been assessed. However, fully completed register fields are never in themselves proof of legal compliance.\u003c\/p\u003e\n\n\u003ch2\u003eWhat does AFS 2023:1 say about the allocation of occupational health and safety tasks?\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003ca href=\"https:\/\/www.av.se\/arbetsmiljoarbete-och-inspektioner\/publikationer\/foreskrifter\/afs-20231\"\u003eSection 9 of the Swedish Work Environment Authority’s AFS 2023:1\u003c\/a\u003e, the employer shall allocate tasks within systematic occupational health and safety work to one or more managers, supervisors, or other employees. The recipient must have sufficient \u003cstrong\u003eauthority, resources, knowledge, and competence\u003c\/strong\u003e. The allocation must be in writing if the business has ten or more employees. The employer still retains legal responsibility for the working environment.\u003c\/p\u003e\n\n\u003cp\u003eThe Swedish Work Environment Authority’s \u003ca href=\"https:\/\/www.av.se\/globalassets\/filer\/publikationer\/vagledning\/vagledning-sam-sa-forbattras-verksamhetens-arbetsmiljo-2024-10-11.pdf\"\u003eSAM guidance\u003c\/a\u003e clearly emphasizes clearly defined tasks and the opportunity to request changes or decline a task if conditions are inadequate. Tasks should be allocated to individuals or specific roles, not to an undefined group. The guidance also states that the recipient’s signature is not a general formal requirement. The acknowledgment form is a practical documentation aid.\u003c\/p\u003e\n\n\u003ch2\u003eHow the document package is used\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eMap out the concrete occupational health and safety tasks and the workplace risks.\u003c\/li\u003e\n\n\u003cli\u003eDescribe who or which specific position is assigned each task.\u003c\/li\u003e\n\n\u003cli\u003eFill in the mandate, financial and personnel resources, time allocation, and knowledge check.\u003c\/li\u003e\n\n\u003cli\u003eInform the recipient and document the need for clarifications.\u003c\/li\u003e\n\n\u003cli\u003eRecord assignments and control statuses in Excel.\u003c\/li\u003e\n\n\u003cli\u003eAddress deficiencies through changed authority, resources, support, or return, with a clear transitional solution.\u003c\/li\u003e\n\n\u003cli\u003eFollow up in the event of new risks, reorganization, leave, or absence.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eCan the employer delegate their occupational health and safety responsibility?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The employer retains responsibility. What is allocated are occupational health and safety tasks and the conditions for performing them.\u003c\/p\u003e\n\n\u003ch3\u003eWhen must the task allocation be in writing?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to Section 9 of AFS 2023:1, when there are ten or more employees in the business. Written documentation may also be appropriate in smaller companies.\u003c\/p\u003e\n\n\u003ch3\u003eWhat resources must accompany a task?\u003c\/h3\u003e\n\n\u003cp\u003eFor example, sufficient decision-making authority, time, training, personnel, equipment, local support, and financial resources based on the actual task.\u003c\/p\u003e\n\n\u003ch3\u003eWhat should be done if resources are insufficient?\u003c\/h3\u003e\n\n\u003cp\u003eEscalate the deficiency to the responsible manager or employer representative. If necessary, the task must be reallocated or taken back so that occupational health and safety work does not cease.\u003c\/p\u003e\n\n\u003ch3\u003eMust the recipient sign the form?\u003c\/h3\u003e\n\n\u003cp\u003eThere is no general formal requirement for the recipient’s signature according to the Swedish Work Environment Authority’s SAM guidance, but understanding and information must be ensured.\u003c\/p\u003e\n\n\u003ch3\u003eIs the Excel register a legal approval?\u003c\/h3\u003e\n\n\u003cp\u003eNo. It is an administrative overview. The employer must check actual authority, resources, knowledge, and current occupational health and safety risks.\u003c\/p\u003e\n\n\u003ch3\u003eAre English work templates included?\u003c\/h3\u003e\n\n\u003cp\u003eThe work documents are in Swedish. A separate English user guide is included.\u003c\/p\u003e\n\n\u003ch2\u003eRelated documents and occupational health and safety templates\u003c\/h2\u003e\n\n\u003cp\u003eSee also \u003ca href=\"\/en\/products\/sam-arbetsmiljopaket-2026-systematiskt-arbetsmiljoarbete\"\u003eSAM Occupational Health and Safety Package\u003c\/a\u003e, \u003ca href=\"\/en\/products\/introduktionsplan-introduktionschecklista-nyanstalld-word-pdf-excel\"\u003eonboarding plan for new employees\u003c\/a\u003e, \u003ca href=\"\/en\/products\/kompetenskartlaggning-kompetensforsorjningsplan-gap-analys-word-pdf-excel\"\u003ecompetence mapping and competence supply plan\u003c\/a\u003e, and \u003ca href=\"\/en\/products\/skyddskommitte-arbetsmiljosamverkan-motesprotokoll-atgardsregister-word-pdf-excel\"\u003esafety committee and occupational health and safety cooperation\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003csmall\u003eVersion 1.0 · Swedish law · Source-controlled 23 October 2026 · Digital delivery in ZIP.\u003c\/small\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55992803262806,"sku":"AM-UPPGIFTSFORDELNING-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/arbetsmiljouppgifter-huvudbild-1600.webp?v=1792757117","url":"https:\/\/mallbutiken.se\/en\/products\/fordelning-av-arbetsmiljouppgifter-befogenheter-resurser-aterlamning-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}