{"product_id":"foreningsstamma-samfallighetsforening-kallelse-rostlangd-fullmakt-excel-word-pdf","title":"Homeowners Association Meeting – Notice, Voting List, Proxy \u0026 Excel | Word\/PDF","description":"\u003csection class=\"mb-product-copy\" lang=\"sv\" style=\"line-height:1.65;color:#183b56\"\u003e\n\u003cp\u003e\u003cstrong\u003eGeneral meeting in a samfällighetsförening – complete meeting package according to Swedish law.\u003c\/strong\u003e Editable templates for notice and agenda, notice log, voting register and voting rights check, proxy form, and minutes. The package is specifically designed for a \u003cstrong\u003esamfällighetsförening under Sections 47–53 of the Act (1973:1150) on the Management of Samfälligheter (SFL)\u003c\/strong\u003e. It has a different purpose than a general association protocol and is not a new version of the product for billing register and assessment.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #28698f;border-radius:10px;background:#eef5fa;padding:17px;margin:20px 0\"\u003e\n\n\u003ch2 style=\"margin-top:0\"\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 files in ZIP:\u003c\/strong\u003e seven Swedish\/English Word documents (DOCX), seven corresponding searchable PDF files, and one editable Excel register (XLSX) with nine tabs. Five Swedish working templates plus a Swedish user guide and a separate English User Guide.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #28698f;border-radius:10px;background:#fff;padding:17px;margin:20px 0\"\u003e\n\n\u003ch2 style=\"margin-top:0\"\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eMeeting notice, agenda, recipient and dispatch log, attendance and voting rights check, proxy form, minutes\/resolution appendix, as well as workflow and legal warnings. Excel provides an overview of meetings, notices, recipients, voting register, proxies, resolutions, and actions. Excel \u003cstrong\u003edoes not determine\u003c\/strong\u003e voting rights, conflicts of interest, voting caps, majority requirements, or the validity of resolutions.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhat applies to the samfällighetsförening's general meeting?\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003cstrong\u003eSection 47 SFL\u003c\/strong\u003e, the board calls the general meeting, and the notice must state the matters to be discussed. The form of notice and time limits must be checked against the association's bylaws. According to \u003cstrong\u003eSections 48–49 SFL\u003c\/strong\u003e, there are special rules regarding voting rights, unpaid overdue contributions, conflicts of interest, business branches, proxies, and voting methods. On financial matters, an eligible member may request voting by share with the special limitations of the Act. A proxy may not represent more than one member.\u003c\/p\u003e\n\n\u003ch2\u003eFile overview – exactly what you get\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#eaf2f8\"\u003e\n\n\u003cth scope=\"col\" style=\"padding:9px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"padding:9px;text-align:left\"\u003eUse\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"padding:9px\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #d8e3ea\"\u003e\u003cstrong\u003e01. Notice and agenda\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eOrdinary or extraordinary meeting, matters, form of notice, and appendices.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #d8e3ea\"\u003e\u003cstrong\u003e02. Notice log\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eRecipients, actual dispatch, document versions, and deviations.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #d8e3ea\"\u003e\u003cstrong\u003e03. Voting register and voting rights\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eProperty link, proxies, membership check, payment status, and conflicts of interest.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #d8e3ea\"\u003e\u003cstrong\u003e04. Proxy for meeting\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eMeeting-specific proxy and check that the proxy does not represent more than one member.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #d8e3ea\"\u003e\u003cstrong\u003e05. Meeting minutes\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eResolutions, voting method, special resolutions, adjustment, and accessibility.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #d8e3ea\"\u003e\u003cstrong\u003e06. User guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eSwedish guidance according to SFL and practical examples.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;border-bottom:1px solid #d8e3ea\"\u003e\u003cstrong\u003e07. English User Guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eEnglish reference guide to the Swedish documents according to Swedish law.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:8px;\"\u003e\u003cstrong\u003e08. Meeting register\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eAdministrative Excel workbook with nine tabs and 100 empty rows per register.\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel register with nine tabs\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eOverview, Meetings, Notices, Recipients, Voting Register, Proxies, Resolutions, Actions, and Read Me.\u003c\/strong\u003e The overview counts registered ID entries. A completely empty workbook shows zero, and testing with two meetings, one proxy, and one resolution yielded the correct administrative summary. The workbook is free of synthetic customer and personal data upon delivery. Votes are recorded as raw data, and legal limits are not calculated automatically.\u003c\/p\u003e\n\n\u003ch2\u003eHow to use the templates\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCheck authority and bylaws.\u003c\/strong\u003e Cross-check the association's registered bylaws, notice period, property owner, co-owner details, and which matters may be raised.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCall the meeting according to Section 47.\u003c\/strong\u003e State the matters, prepare the dispatch log, and document actual notice handling.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAssess voting rights according to Sections 48–49.\u003c\/strong\u003e Check the members' current status, overdue unpaid contributions, conflicts of interest, any business branches, and proxies.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eDocument the voting method per matter.\u003c\/strong\u003e The general rule, any voting by share, and the special majority in Sections 51–52 must not be confused.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003ePrepare and make the minutes available.\u003c\/strong\u003e Section 50 means that meeting resolutions must be recorded in the minutes and that the minutes must be made available to the members no later than two weeks after the meeting.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegal limitations\u003c\/h2\u003e\n\n\u003cp\u003eThis product does not replace the association's bylaws or an individual legal assessment. \u003cstrong\u003eSection 49 SFL\u003c\/strong\u003e contains a general rule of one vote per eligible member and a special voting-by-share rule on financial matters upon request, including a limitation of the voting cap to at most one-fifth of the combined votes of the eligible members present. \u003cstrong\u003eSections 51–52\u003c\/strong\u003e contain rules for certain special meeting resolutions. For changes to the bylaws, registration is required before the resolution can be applied. \u003cstrong\u003eSection 53\u003c\/strong\u003e contains rules on the invalidation of general meeting resolutions, where a four-week deadline applies to certain grounds and is calculated from the date of the resolution. Distinguish this from the special correction of assessment under Section 46.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eHow far in advance must the notice be sent?\u003c\/h3\u003e\n\n\u003cp\u003eCheck the association's current bylaws. Section 47 states the board's responsibility to call the meeting and that the matters must be stated, but the form of notice and the statutory time limit must be checked for the specific association.\u003c\/p\u003e\n\n\u003ch3\u003eCan a member vote for multiple co-owned properties?\u003c\/h3\u003e\n\n\u003cp\u003eThe general rule in Section 49 is one vote per eligible member even if the member owns multiple co-owned properties. In financial matters, special circumstances may make voting by share relevant; the voting cap must be checked manually.\u003c\/p\u003e\n\n\u003ch3\u003eCan a proxy represent multiple members?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to Section 49, a proxy may not represent more than one member. Also check the validity of the proxy and the special circumstances.\u003c\/p\u003e\n\n\u003ch3\u003eWhen must the minutes be available?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to Section 50, the meeting minutes must be made available to the members no later than two weeks after the meeting.\u003c\/p\u003e\n\n\u003ch3\u003eAre the billing register and calculation of voting by share included?\u003c\/h3\u003e\n\n\u003cp\u003eNo. This is a standalone meeting package. For assessment, budget, and allocation of billed amounts, there is a separate template for the billing register.\u003c\/p\u003e\n\n\u003ch3\u003eCan Excel determine if a meeting resolution is valid?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The workbook compiles administrative records. Legal assessments of voting rights, proxies, conflicts of interest, voting caps, majorities, notice, and potential invalidation must be performed separately.\u003c\/p\u003e\n\n\u003ch3\u003eHave the documents been reviewed by a lawyer?\u003c\/h3\u003e\n\n\u003cp\u003eThe source control is AI-assisted as of November 2, 2026. No independent external legal review has been documented.\u003c\/p\u003e\n\n\u003ch2\u003eRelated document product\u003c\/h2\u003e\n\n\u003cp\u003eFor \u003ca\u003ebilling register and assessment in a samfällighetsförening\u003c\/a\u003e, there is a separate Word\/PDF\/Excel package that handles the budget and amounts per member. It is not a substitute for meeting notice, voting register, and meeting minutes.\u003c\/p\u003e\n\n\u003ch2\u003eLegal sources, version, and delivery\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eVersion 1.0 · November 2, 2026 · Swedish law.\u003c\/strong\u003e Main source: \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/lag-19731150-om-forvaltning-av-samfalligheter_sfs-1973-1150\/\"\u003eAct (1973:1150) on the Management of Samfälligheter, Sections 47–53\u003c\/a\u003e, consolidated up to SFS 2026:846. Guidance: \u003ca href=\"https:\/\/www.lantmateriet.se\/sv\/fastighet-och-mark\/samfallighet--aga-och-anvanda-gemensamt\/samfallighetsforening\/driva-en-samfallighetsforening\/\"\u003eLantmäteriet on running a samfällighetsförening\u003c\/a\u003e. \u003cstrong\u003eDigital download via ZIP occurs only after manual linking in Shopify Digital Products and publication of the product draft.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56438872965462,"sku":"SAMF-STAMMA-2027-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/samfallighetsforening-foreningsstamma-huvudbild-1600.png?v=1793574564","url":"https:\/\/mallbutiken.se\/en\/products\/foreningsstamma-samfallighetsforening-kallelse-rostlangd-fullmakt-excel-word-pdf","provider":"Mallbutiken","version":"1.0","type":"link"}