{"product_id":"gdpr-registerforteckning-ropa-mall-2026","title":"GDPR Record of Processing Activities (RoPA) Template Package 2026 – Word\/PDF\/Excel","description":"\n\u003ch2\u003eGDPR Record of Processing Activities \/ RoPA 2026 – complete template package in Word, PDF, and Excel\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eA complete work tool for a record of personal data processing activities in accordance with Article 30 of the GDPR.\u003c\/strong\u003e The package is developed for Swedish companies and organizations that need to document, structure, and continuously follow up on their processing of personal data.\u003c\/p\u003e\n\n\u003cp\u003eYou will receive both a professional \u003cstrong\u003eWord\/PDF template\u003c\/strong\u003e and a practical \u003cstrong\u003eExcel register\u003c\/strong\u003e with separate sections for the data controller and data processor, retention schedule, legal basis, suppliers\/processors, and verification that mandatory information is included.\u003c\/p\u003e\n\n\u003ch3\u003eThis is included\u003c\/h3\u003e\n\u003cul\u003e\n\n\u003cli\u003eRecord of processing activities for the data controller\u003c\/li\u003e\n\n\u003cli\u003eRecord of processing activities for the data processor\u003c\/li\u003e\n\n\u003cli\u003eRetention schedule \/ storage limitation\u003c\/li\u003e\n\n\u003cli\u003eLegal basis matrix according to Article 6 of the GDPR\u003c\/li\u003e\n\n\u003cli\u003eCheck for sensitive personal data according to Article 9\u003c\/li\u003e\n\n\u003cli\u003eCheck for data regarding criminal convictions according to Article 10\u003c\/li\u003e\n\n\u003cli\u003eDocumentation of recipients and data processors\u003c\/li\u003e\n\n\u003cli\u003eDocumentation of third-country transfers and transfer mechanisms\u003c\/li\u003e\n\n\u003cli\u003eOverall technical and organizational security measures\u003c\/li\u003e\n\n\u003cli\u003eDPIA status and privacy information as practical control fields\u003c\/li\u003e\n\n\u003cli\u003eSupplier and processor register\u003c\/li\u003e\n\n\u003cli\u003eAnnual\/ongoing control checklist\u003c\/li\u003e\n\n\u003cli\u003eReview log\u003c\/li\u003e\n\n\u003cli\u003eExample entry for customer and order management\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eExcel tool with automatic quality control\u003c\/h3\u003e\n\u003cp\u003eThe Excel file is designed for actual, ongoing use. It includes, among other things:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003eoverview with key figures\u003c\/li\u003e\n\n\u003cli\u003e200 prepared rows for the data controller's processing activities\u003c\/li\u003e\n\n\u003cli\u003e200 prepared rows for data processor activities\u003c\/li\u003e\n\n\u003cli\u003eautomatic field that shows \u003cstrong\u003eComplete\u003c\/strong\u003e or \u003cstrong\u003eSupplement\u003c\/strong\u003e\n\n\u003c\/li\u003e\n\n\u003cli\u003ewarning flags for sensitive data and third-country transfers\u003c\/li\u003e\n\n\u003cli\u003edropdown menus for legal basis, DPIA status, and status\u003c\/li\u003e\n\n\u003cli\u003ereminder markers for when the next review date has passed\u003c\/li\u003e\n\n\u003cli\u003eseparate retention schedule\u003c\/li\u003e\n\n\u003cli\u003eseparate supplier\/processor list\u003c\/li\u003e\n\n\u003cli\u003elegal sources and links to IMY and EUR-Lex\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eWhat must be included according to Article 30?\u003c\/h3\u003e\n\u003cp\u003eFor a data controller, the register must include contact details, purposes, categories of data subjects and personal data, recipients, any third-country transfers, and – where possible – planned time limits for erasure, as well as a general description of security measures.\u003c\/p\u003e\n\n\u003cp\u003eData processors have a separate record-keeping requirement which includes, among other things, the data controllers for whom they process data, categories of processing, third-country transfers, and – where possible – security measures.\u003c\/p\u003e\n\n\u003ch3\u003eEven smaller companies may be covered\u003c\/h3\u003e\n\u003cp\u003eThere is a limited exemption for organizations with fewer than 250 employees, but the exemption does not apply if the processing is not occasional, is likely to result in a risk to the rights and freedoms of data subjects, or involves sensitive personal data or data relating to criminal convictions. Recurring processes such as payroll administration are therefore a clear example of processing that may need to be registered.\u003c\/p\u003e\n\n\u003ch3\u003eRetention schedule as a supplement\u003c\/h3\u003e\n\u003cp\u003eThe GDPR is based on the principle of storage limitation. Personal data shall not be kept longer than is necessary for the purpose, unless another law requires longer retention. The template package therefore contains a separate retention schedule where the business can document the start point, retention period or criterion, legal requirements, systems, and the responsible person.\u003c\/p\u003e\n\n\u003ch3\u003eLegal basis matrix\u003c\/h3\u003e\n\u003cp\u003eThe package provides support for the six legal bases under Article 6:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003econsent\u003c\/li\u003e\n\n\u003cli\u003econtract\u003c\/li\u003e\n\n\u003cli\u003elegal obligation\u003c\/li\u003e\n\n\u003cli\u003eprotection of vital interests\u003c\/li\u003e\n\n\u003cli\u003epublic interest \/ public authority\u003c\/li\u003e\n\n\u003cli\u003elegitimate interests\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003eThe template also serves as a reminder that the processing of sensitive personal data requires additional support under Article 9 and that data regarding criminal convictions is regulated separately in Article 10.\u003c\/p\u003e\n\n\u003ch3\u003eThird-country transfers\u003c\/h3\u003e\n\u003cp\u003eThe register contains specific fields for the country or international organization as well as the transfer mechanism, such as an adequacy decision or standard contractual clauses (SCC). This makes it easier to keep the register of processing activities, data processing agreements (DPA), sub-processor lists, and privacy information consistent.\u003c\/p\u003e\n\n\u003ch3\u003eSuitable for, among others\u003c\/h3\u003e\n\u003cul\u003e\n\n\u003cli\u003elimited companies and smaller businesses\u003c\/li\u003e\n\n\u003cli\u003ee-commerce companies\u003c\/li\u003e\n\n\u003cli\u003eSaaS and IT businesses\u003c\/li\u003e\n\n\u003cli\u003eemployers and HR functions\u003c\/li\u003e\n\n\u003cli\u003econsultancy and service firms\u003c\/li\u003e\n\n\u003cli\u003eorganizations that process personal data on behalf of clients\u003c\/li\u003e\n\n\u003cli\u003ebusinesses that need to structure or update their GDPR work\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eLegal basis\u003c\/h3\u003e\n\u003cp\u003eThe template was legally reviewed on \u003cstrong\u003eOctober 2, 2026\u003c\/strong\u003e, with particular consideration given to:\u003c\/p\u003e\n\u003cul\u003e\n\n\u003cli\u003eRegulation (EU) 2016\/679 of the European Parliament and of the Council (GDPR), especially Articles 5, 6, 9, 10, 13–14, 28, 30, and 32\u003c\/li\u003e\n\n\u003cli\u003eAct (2018:218) with supplementary provisions to the EU General Data Protection Regulation\u003c\/li\u003e\n\n\u003cli\u003ecurrent guidance from the Swedish Authority for Privacy Protection (IMY)\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch3\u003eFrequently asked questions\u003c\/h3\u003e\n\u003cp\u003e\u003cstrong\u003eIs the record of processing activities the same thing as a privacy policy?\u003c\/strong\u003e\u003cbr\u003eNo. The record of processing activities is internal documentation according to Article 30. Privacy information according to Articles 13–14 is information provided to the data subjects.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eDoes a small company really need a processing register?\u003c\/strong\u003e\u003cbr\u003eIt depends on the processing activities. The exemption for fewer than 250 employees is limited. Regular processing, high-risk processing, and processing of special categories or criminal data may be subject to the registration obligation.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eCan I use the Excel file as my actual RoPA register?\u003c\/strong\u003e\u003cbr\u003eYes. It is structured for ongoing electronic record-keeping, but the content must be adapted to the organization's actual processing activities.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eDoes the template specify ready-made storage periods?\u003c\/strong\u003e\u003cbr\u003eNo. Retention periods must be assessed based on the purpose and any statutory retention requirements. The template helps you document the decision without claiming that a general time limit applies to all businesses.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eFormat:\u003c\/strong\u003e Word (DOCX) + PDF + Excel (XLSX)\u003cbr\u003e\n\u003cstrong\u003eLanguage:\u003c\/strong\u003e Swedish\u003cbr\u003e\n\u003cstrong\u003eJurisdiction:\u003c\/strong\u003e Sweden \/ EU GDPR\u003cbr\u003e\n\u003cstrong\u003eVersion:\u003c\/strong\u003e 1.0 – 2026-10-02\u003c\/p\u003e\n\n\u003cp\u003e\u003cem\u003eThe templates are general work documents and do not replace individual legal advice. Always adapt them to actual processing, sector, systems, agreements, and applicable special legislation.\u003c\/em\u003e\u003c\/p\u003e\n","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55576879432022,"sku":"GDPR-ROPA-2026","price":199.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/gdpr-registerforteckning-ropa-2026.png?v=1790944866","url":"https:\/\/mallbutiken.se\/en\/products\/gdpr-registerforteckning-ropa-mall-2026","provider":"Mallbutiken","version":"1.0","type":"link"}