{"product_id":"javsdeklaration-javsprotokoll-aktiebolag-2027","title":"Conflict of Interest Declaration \u0026 Conflict of Interest Register 2026\/2027 – Board, CEO, Conflict of Interest Assessment \u0026 Excel | Word\/PDF\/Excel","description":"\u003cdiv class=\"mb-product-copy\"\u003e\n\n\u003ch2\u003eConflict of interest declaration and conflict of interest minutes – template package for Swedish limited companies\u003c\/h2\u003e\n\n\u003cp\u003eDoes the board or the CEO need to document a potential \u003cstrong\u003econflict of interest or disqualification issue\u003c\/strong\u003e regarding an agreement or other relevant matter? The package includes a conflict of interest declaration, a legal assessment memorandum, conflict of interest minutes, a conflict of interest notification, a voluntary conflict of interest policy, and a practical Excel register. The documents help organize facts and decisions, but cannot automatically determine whether a statutory conflict of interest exists.\u003c\/p\u003e\n\n\u003cdiv style=\"margin:18px 0;padding:18px 20px;background:#eff6f8;border:2px solid #2f8294;border-radius:12px\"\u003e\n\n\u003ch3 style=\"margin:0 0 9px\"\u003e01. Package contents\u003c\/h3\u003e\n\n\u003cp style=\"margin:0\"\u003e\u003cstrong\u003e7 Word files (DOCX), 7 corresponding searchable PDF files, and 1 Excel workbook (XLSX).\u003c\/strong\u003e A total of 15 files via digital ZIP. Five Swedish working documents, one Swedish user guide, and one English User Guide. 2026\/2027 edition according to Swedish law; legal source verification as of October 19, 2026.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"margin:18px 0;padding:18px 20px;background:#f5f8fb;border:2px solid #bbcfda;border-radius:12px\"\u003e\n\n\u003ch3 style=\"margin:0 0 9px\"\u003e02. What the files contain\u003c\/h3\u003e\n\n\u003cp style=\"margin:0\"\u003eFact-finding and conflict of interest declaration, separate reasoned legal assessment, minutes appendix with quorum check, conflict of interest notification, voluntary governing procedure, Swedish and English instructions, as well as an Excel register for cases, control points, measures, and documentation.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eAll files in the package\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"border-collapse:collapse;width:100%;font-size:.94em\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#eaf1f5\"\u003e\n\n\u003cth\u003eNo.\u003c\/th\u003e\n\n\u003cth\u003eDocument\u003c\/th\u003e\n\n\u003cth\u003eArea of use\u003c\/th\u003e\n\n\u003cth\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e01\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e\u003cstrong\u003eConflict of interest declaration – board and CEO\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eBasis for disclosure of relevant personal and financial interests in a specific matter.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e02\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e\u003cstrong\u003eConflict of interest investigation and legal assessment\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eVerification of counterparties, grounds for disqualification, exemptions, and relevant authorized assessor.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e03\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e\u003cstrong\u003eConflict of interest minutes – board\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eMinutes appendix for processing, actual participation, quorum, decision, and verification.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e04\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e\u003cstrong\u003eConflict of interest notification\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eDisclosure and follow-up of measures even when a statutory conflict of interest is not yet established.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e05\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e\u003cstrong\u003eConflict of interest policy, procedure, and checklist\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eVoluntary procedure for notification, assessment, confidentiality, and document management.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e06\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e\u003cstrong\u003eSwedish user guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eArea of use, legal exemptions, formal requirements, completion, and final checks.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e07\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e\u003cstrong\u003eEnglish User Guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eEnglish guidance for the Swedish forms. No English master templates included.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e08\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003e\u003cstrong\u003eConflict of interest register for limited companies\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eNine tabs with dashboard, register, assessments, decisions, evidence, measures, and follow-up.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border:1px solid #dfe6ec\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eConflict of interest rules in limited companies – what does the law say?\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eBoard disqualification\u003c\/strong\u003e is regulated in Chapter 8, Section 23 of the Swedish Companies Act (2005:551), including in cases of agreements with the board member themselves, certain agreements where the person has a material interest that may conflict with the company's, and certain agreements with a legal entity that the member may represent. For the \u003cstrong\u003eCEO\u003c\/strong\u003e, equivalent provisions exist in Chapter 8, Section 34. The rules also cover certain legal proceedings and contain express exemptions, including in certain wholly-owned and group situations. A declaration does not automatically mean that someone is disqualified or not disqualified.\u003c\/p\u003e\n\n\u003cp\u003eA board must verify its quorum according to \u003cstrong\u003eChapter 8, Section 21\u003c\/strong\u003e. A board member who is disqualified according to Chapter 8, Section 23 shall be considered absent during that assessment. The board's ordinary decisions and minutes must still meet the requirements in Chapter 8, Sections 21–24 and 26. The accompanying conflict of interest minutes template is an \u003cstrong\u003eappendix to full board minutes\u003c\/strong\u003e, not always a complete substitute for the minutes.\u003c\/p\u003e\n\n\u003cp\u003eAn internal conflict of interest policy is typically a \u003cstrong\u003evoluntary administrative routine\u003c\/strong\u003e, not a generally mandated document requirement for all limited companies. Individual assessments may be necessary in cases such as related-party transactions, complex ownership structures, disputes, and situations where authority or the articles of association affect decision-making.\u003c\/p\u003e\n\n\u003ch2\u003eExcel – conflict of interest register and administrative follow-up\u003c\/h2\u003e\n\n\u003cp\u003eThe included Excel workbook has nine relevant tabs and a dashboard to organize cases, declarations, assessments, measures, and supporting documentation. Register status does \u003cstrong\u003enot\u003c\/strong\u003e mean that a legal conflict of interest has been established, that someone is part of a quorum, or that a board decision has been made. Assessments are made by persons with the proper mandate and are documented separately.\u003c\/p\u003e\n\n\u003ch2\u003eHow to use the templates\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eIdentify the company, the matter, the counterparty, and the relevant officers.\u003c\/li\u003e\n\n\u003cli\u003eHave the person concerned provide factual information in the conflict of interest declaration or conflict of interest notification.\u003c\/li\u003e\n\n\u003cli\u003eCheck grounds for disqualification, exemptions, and legal application for the specific case.\u003c\/li\u003e\n\n\u003cli\u003eDocument individual assessment in the assessment memorandum.\u003c\/li\u003e\n\n\u003cli\u003eIf the board is handling the matter: check actual attendance, quorum, decision procedure, and that correct minutes are kept and verified.\u003c\/li\u003e\n\n\u003cli\u003eRegister only actual events, decisions, and follow-up measures in the Excel tool.\u003c\/li\u003e\n\n\u003cli\u003eStore documentation securely and limit personal data to what is necessary.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eImportant limitations and data protection\u003c\/h2\u003e\n\n\u003cp\u003eThe templates are limited to Swedish limited companies. They do not replace conflict of interest rules for authorities, public procurement, foundations, or non-profit associations. For personal data processing, the company must identify a suitable legal basis, purpose, and storage period and comply with the principles in \u003cstrong\u003eGDPR Articles 5–6\u003c\/strong\u003e. Forms and Excel registers are not legal decision-making systems.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eMust every limited company have a specific conflict of interest policy?\u003c\/h3\u003e\n\n\u003cp\u003eNo, there is no general obligation to have this specific type of document under the general conflict of interest rules in the Companies Act. The statutory prohibitions against certain processing still apply when the conditions are met.\u003c\/p\u003e\n\n\u003ch3\u003eIs a signed conflict of interest declaration the same thing as a conflict of interest decision?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The declaration documents information. A concrete legal assessment needs to be made against the correct legal provision and any exemptions.\u003c\/p\u003e\n\n\u003ch3\u003eMay a disqualified board member be counted as present?\u003c\/h3\u003e\n\n\u003cp\u003eWhen the board assesses its quorum, board members who are disqualified according to Chapter 8, Section 23 are counted as not present, according to Chapter 8, Section 21 of the Swedish Companies Act.\u003c\/p\u003e\n\n\u003ch3\u003eCan the minutes appendix replace board minutes?\u003c\/h3\u003e\n\n\u003cp\u003eNot generally. The board's minutes must meet the requirements in Chapter 8, Sections 24 and 26. Use the appendix to supplement the company's ordinary minutes.\u003c\/p\u003e\n\n\u003ch3\u003eAre there English documents?\u003c\/h3\u003e\n\n\u003cp\u003eThe package's five working documents are in Swedish. An English user guide is included as an explanation of the Swedish forms.\u003c\/p\u003e\n\n\u003ch2\u003eRelated documents for limited companies\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\u003ca href=\"\/en\/products\/protokoll-for-styrelsemote-aktiebolag-mall\"\u003eMinutes for board meetings in limited companies\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"\/en\/products\/dagordning-konstituerande-styrelsemote-aktiebolag\"\u003eAgenda for constituent board meeting\u003c\/a\u003e\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch2\u003eOfficial legal sources\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/aktiebolagslag-2005551_sfs-2005-551\/\"\u003eThe Swedish Companies Act (2005:551)\u003c\/a\u003e, particularly Chapter 8, Sections 21–24, 26, and 34.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"https:\/\/eur-lex.europa.eu\/eli\/reg\/2016\/679\/oj\"\u003eGeneral Data Protection Regulation (EU) 2016\/679\u003c\/a\u003e, particularly Articles 5–6.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/det-har-galler-enligt-gdpr\/rattslig-grund\/\"\u003eSwedish Authority for Privacy Protection: legal basis for personal data processing\u003c\/a\u003e.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003e\u003csmall\u003eEdition 2027. AI-assisted legal source review and internal document QA performed October 19, 2026. No claim of review by an external attorney or lawyer. General template support, not individual legal advice.\u003c\/small\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55870432608598,"sku":"JAV-AB-2027","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/javsdeklaration-javsprotokoll-2027-huvudbild.webp?v=1792409521","url":"https:\/\/mallbutiken.se\/en\/products\/javsdeklaration-javsprotokoll-aktiebolag-2027","provider":"Mallbutiken","version":"1.0","type":"link"}