{"product_id":"licensregister-saas-kostnadsuppfoljning-2026-2027-excel-word-pdf","title":"License Register \u0026 SaaS Cost Tracking 2026\/2027 – Excel, Word \u0026 PDF","description":"\u003csection class=\"mb-product-content\" lang=\"en\"\u003e\n\u003cp\u003e\u003cstrong\u003eLicense Register \u0026amp; SaaS Cost Tracking 2026\/2027\u003c\/strong\u003e is a digital template package for Swedish companies, associations, and organizations that need control over software licenses, subscriptions, user seats, recurring costs, and contract renewals. The package combines an \u003cstrong\u003eExcel tool with a cost dashboard\u003c\/strong\u003e, an inventory protocol, a separate document for renewal and cancellation decisions, an internal SaaS routine (SOP), a detailed Swedish user guide, and an English working reference.\u003c\/p\u003e\n\n\u003cnav aria-label=\"About the document template\"\u003e\u003cp\u003e\u003cstrong\u003eAbout the document template:\u003c\/strong\u003e \u003ca href=\"#mb-innehall\"\u003eWhat's included\u003c\/a\u003e · \u003ca href=\"#mb-excel\"\u003eExcel and formulas\u003c\/a\u003e · \u003ca href=\"#mb-steg\"\u003eHow to use the package\u003c\/a\u003e · \u003ca href=\"#mb-risk\"\u003eAgreements and risks\u003c\/a\u003e · \u003ca href=\"#mb-faq\"\u003eFAQ\u003c\/a\u003e · \u003ca href=\"#mb-kallor\"\u003eSources\u003c\/a\u003e\u003c\/p\u003e\u003c\/nav\u003e\n\u003caside style=\"background:#E7F3EC;border-left:4px solid #267549;border-radius:7px;padding:16px\"\u003e\u003cstrong\u003eSource and technically reviewed: October 12, 2026.\u003c\/strong\u003e Version 1.0 for 2026\/2027. The review concerns the design of the templates, control logic, and indicated regulatory guidance. The tool is not a legally certified contract analysis, an accounting system, or an automated license management service.\u003c\/aside\u003e\n\u003ch2 id=\"mb-innehall\"\u003eWhat's included in the package\u003c\/h2\u003e\n\n\u003ctable\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth\u003eDocument\u003c\/th\u003e\n\n\u003cth\u003eWhat it contains\u003c\/th\u003e\n\n\u003cth\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e\u003cstrong\u003eLicense Register \u0026amp; SaaS Cost Overview\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eExcel with seven sheets: Overview, Subscriptions, User Seats, Actions, Checklist, Instruction, and Examples. Register for 100 agreements, 150 user seat rows, and 100 actions.\u003c\/td\u003e\n\n\u003ctd\u003eExcel (XLSX)\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e\u003cstrong\u003eLicense Inventory \u0026amp; Control Protocol\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eCompile license ID, provider, responsible person, inventory period, cost basis, and control decisions.\u003c\/td\u003e\n\n\u003ctd\u003eWord (DOCX) + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e\u003cstrong\u003eRenewal Decisions \u0026amp; Cancellation Control\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eCheck actual renewal date, agreed notice period, contract reference, internal approval, and written supplier confirmation.\u003c\/td\u003e\n\n\u003ctd\u003eWord (DOCX) + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e\u003cstrong\u003eSaaS License Management – Internal SOP\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eEditable routine covering purpose, division of responsibilities, ongoing control, decisions, data protection, and documentation.\u003c\/td\u003e\n\n\u003ctd\u003eWord (DOCX) + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e\u003cstrong\u003eDetailed User Guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eInstructions, calculation examples, error sources, notice periods, user seats, GDPR, and archiving.\u003c\/td\u003e\n\n\u003ctd\u003eWord (DOCX) + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e\u003cstrong\u003eEnglish working reference\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd\u003eEnglish control form and working reference for Swedish companies and SaaS agreements.\u003c\/td\u003e\n\n\u003ctd\u003eWord (DOCX) + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\n\n\u003cp\u003e\u003cstrong\u003eTotal 11 files:\u003c\/strong\u003e 5 editable DOCX, 5 searchable A4 PDF files, and 1 XLSX. The files are delivered in a ZIP file. The Excel workbook is macro-free.\u003c\/p\u003e\n\n\u003ch2 id=\"mb-excel\"\u003eExcel for SaaS costs, license seats, and renewal monitoring\u003c\/h2\u003e\n\n\u003cp\u003eThe Excel register and dashboard provide a consolidated overview of \u003cstrong\u003erecurring software costs\u003c\/strong\u003e. Each subscription is registered with a unique license ID, software name, provider, responsible person, number of seats, price per seat, any fixed fee, billing interval, contract renewal date, notice period, and contract status.\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eOverview:\u003c\/strong\u003e registered and active agreements, normalized annual run rate and monthly equivalent in SEK excluding VAT, upcoming internal monitoring, passed checkpoints, and open actions.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eSubscriptions:\u003c\/strong\u003e 100 register rows with automatic formulas for periodic cost, annual run rate, and monthly equivalent, as well as an internal control signal for renewal.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eUser Seats:\u003c\/strong\u003e up to 150 aggregated license rows with calculations of available seats and utilization rate, as well as a signal for potential over-allocation.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eActions:\u003c\/strong\u003e 100 rows for planned cancellation, renegotiation, seat reduction, and follow-up, with internal deadline and evidence reference.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eChecklist:\u003c\/strong\u003e pre-filled routine checks for price, invoice, termination terms, security, and documentation.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eInstruction and Examples:\u003c\/strong\u003e easy-to-read guidance and separate fictitious calculation examples that do not affect the real dashboard.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch2\u003eHow are costs calculated?\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003ePeriodic cost\u003c\/strong\u003e = number of seats × price per seat + fixed periodic fee. For monthly billing, the periodic cost is multiplied by 12 for a normalized annual rate; for quarterly, by 4; and for annual, by 1. The normalized monthly cost is the annual rate divided by 12. All calculation fields are based on \u003cstrong\u003eSEK excluding VAT\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003eExample: 8 license seats at 120 SEK each and a fixed fee of 90 SEK per month result in 1,050 SEK per month and 12,600 SEK in normalized annual rate. This is a \u003cstrong\u003ebudget estimate\u003c\/strong\u003e, not an accounting-based accrual or a forecast of changing prices.\u003c\/p\u003e\n\n\u003caside style=\"background:#FFF3D8;border-left:4px solid #C18B2A;border-radius:6px;padding:15px\"\u003e\u003cstrong\u003eImportant limitation:\u003c\/strong\u003e Excel does not automatically convert foreign currency to SEK and does not generally handle volume discounts, minimum commitments, multi-year agreements, VAT, or automatic price increases. All costs must first be converted and manually verified against agreements and invoices.\u003c\/aside\u003e\n\u003ch2 id=\"mb-steg\"\u003eHow to use the license register – step by step\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eInventory:\u003c\/strong\u003e collect license agreements, invoices, order confirmations, user counts, and contact details for each provider.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eRegister:\u003c\/strong\u003e create a unique license ID per agreement and fill in costs in SEK excluding VAT as well as the correct billing interval.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCheck contract terms:\u003c\/strong\u003e verify actual renewal date, auto-renewal, notice period, and any formal requirements in the supplier's own documents.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eFollow up seats:\u003c\/strong\u003e compare licensed and assigned seats and investigate potentially unused licenses.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eDecide:\u003c\/strong\u003e document whether the agreement should be kept, renegotiated, reduced, or terminated.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eExecute:\u003c\/strong\u003e communicate with the provider according to the agreement, save evidence of cancellation or change, and request confirmation.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eMonitor:\u003c\/strong\u003e regularly review the dashboard, invoices, open actions, and any access or data export questions.\u003c\/li\u003e\n\n\u003cli\u003e\n\u003c\/li\u003e\n\u003c\/ol\u003e\n\n\u003ch2 id=\"mb-risk\"\u003eRenewal deadlines, GDPR, and legal limitations\u003c\/h2\u003e\n\n\u003cp\u003eA supplier may require that cancellation be submitted in a specific way and at a specific time. Therefore, Excel only shows an \u003cstrong\u003einternal control deadline\u003c\/strong\u003e when the user enters the renewal date and notice period in calendar days. For contract terms expressed in calendar months, specific contract periods, receipt requirements, or other formal conditions, dates and handling must be assessed separately. The status in Excel is never proof that an agreement has been legally terminated or expired.\u003c\/p\u003e\n\n\u003cp\u003eIf a cloud service provider processes personal data for the organization, a \u003cstrong\u003eData Processing Agreement (DPA) under Article 28 of the GDPR\u003c\/strong\u003e may be required. The Swedish Authority for Privacy Protection (IMY) states that the agreement must regulate the processing and the obligations of the controllers and processors. The template contains an administrative checkpoint for this – not an automatic legal assessment. \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/det-har-galler-enligt-gdpr\/personuppgiftsansvariga-och-personuppgiftsbitraden\/personuppgiftsbitradesavtal\/\"\u003eRead IMY's guidance\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003eAvoid passwords, personal identity numbers, API keys, and sensitive system information in Excel. The workbook is not encrypted by the template store and has no connections to Microsoft 365, Google Workspace, payment accounts, or accounting systems. No email, push, or SMS reminders are sent.\u003c\/p\u003e\n\n\u003ch2\u003eWho is this product for?\u003c\/h2\u003e\n\n\u003cp\u003eSmall and medium-sized enterprises, IT managers, financial managers, procurement officers, consulting firms, agencies, digital e-commerce businesses, associations, and organizations with many recurring software services that need to simplify their internal control.\u003c\/p\u003e\n\n\u003ch2 id=\"mb-faq\"\u003eFrequently Asked Questions\u003c\/h2\u003e\n\n\u003ch3\u003eIs this a license management system that detects installed software?\u003c\/h3\u003e\n\n\u003cp\u003eNo. All entries are registered manually in Excel. The product contains no integrations or automatic technical license checks.\u003c\/p\u003e\n\n\u003ch3\u003eHow many subscriptions can be registered?\u003c\/h3\u003e\n\n\u003cp\u003e100 agreement rows, 150 entries for user seats, and 100 action rows are prepared in version 1.0.\u003c\/p\u003e\n\n\u003ch3\u003eCan Excel show my annual SaaS cost?\u003c\/h3\u003e\n\n\u003cp\u003eYes. It normalizes stated monthly, quarterly, and annual costs to an annual rate in SEK excluding VAT. It does not calculate booked cost or VAT accounting.\u003c\/p\u003e\n\n\u003ch3\u003eDoes the tool calculate the last cancellation date automatically?\u003c\/h3\u003e\n\n\u003cp\u003eAn internal control deadline is calculated based on entered calendar days. It is not a guarantee of a legally correct notice period. Original agreements and any cancellation confirmation must always be checked.\u003c\/p\u003e\n\n\u003ch3\u003eAre automatic reminders sent when a subscription is about to renew?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Excel displays control signals when the workbook is opened and its formulas are calculated. No automatic communication is included.\u003c\/p\u003e\n\n\u003ch3\u003eCan I compare license seats and actual usage?\u003c\/h3\u003e\n\n\u003cp\u003eYes, at an aggregated level if you fill in the current number of seats yourself. The model does not fetch user statistics from suppliers.\u003c\/p\u003e\n\n\u003ch3\u003eIs a template for terminating a SaaS agreement included?\u003c\/h3\u003e\n\n\u003cp\u003eA decision and cancellation control document is included, but it is not a universal supplier-specific cancellation notice. Check the agreement's prescribed form.\u003c\/p\u003e\n\n\u003ch3\u003eAre there Swedish and English versions?\u003c\/h3\u003e\n\n\u003cp\u003eMain documents and Excel are in Swedish. A separate English working reference for Swedish conditions is included.\u003c\/p\u003e\n\n\u003ch2 id=\"mb-kallor\"\u003eSources and supplementary documents\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/det-har-galler-enligt-gdpr\/personuppgiftsansvariga-och-personuppgiftsbitraden\/personuppgiftsbitradesavtal\/\"\u003eIMY – Data Processing Agreement and Article 28 GDPR\u003c\/a\u003e.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/avtalsregister-avtalsbevakning-2026-2027-excel-dashboard-word-pdf\"\u003eContract Register \u0026amp; Contract Monitoring\u003c\/a\u003e – for a broader contract overview.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/it-offboarding-behorighetsavslut-2026-2027-excel-word-pdf\"\u003eIT Offboarding \u0026amp; Access Revocation\u003c\/a\u003e – for actual system and account closure.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/utrustningskvittens-inventarieregister-2026-2027-excel-word-pdf\"\u003eEquipment Receipt \u0026amp; Inventory Register\u003c\/a\u003e – for physical work equipment.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003e\u003cstrong\u003eDelivery:\u003c\/strong\u003e downloadable ZIP with Word, PDF, and Excel files. No physical product is sent. Use a specialist for significant contract disputes, license audits, or specific data protection requirements.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55710509203798,"sku":"LICENSREGISTER-SAAS-2027","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/licensregister-saas-kostnadsuppfoljning-2027-hero.png?v=1791785944","url":"https:\/\/mallbutiken.se\/en\/products\/licensregister-saas-kostnadsuppfoljning-2026-2027-excel-word-pdf","provider":"Mallbutiken","version":"1.0","type":"link"}