{"product_id":"motion-till-arsmote-ideell-forening-mall-word-pdf-excel","title":"Motion for the Annual General Meeting – Non-profit Organization | Motion, the Board’s Statement \u0026 Excel | Word\/PDF","description":"\u003csection class=\"mb-product-content\" lang=\"sv\" style=\"line-height:1.65\"\u003e\n\u003ch2\u003eMotion to the annual general meeting of a non-profit organization – Word, PDF and Excel templates\u003c\/h2\u003e\n\n\u003cp\u003eDo you want to submit a \u003cstrong\u003emotion to the annual general meeting\u003c\/strong\u003e, or does the organization's board need to receive, prepare and respond to members' motions? This package contains five practical document templates covering the entire process: from the motioner's proposal and acknowledgment of receipt to \u003cstrong\u003ethe board's response to the motion\u003c\/strong\u003e and follow-up on the annual general meeting's actual decision. Includes editable Word files, searchable PDF versions and an Excel register.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eProper scope:\u003c\/strong\u003e Intended for Swedish non-profit organizations. Check the organization's current bylaws, annual general meeting notice and any federation rules before using any of the materials. There is no uniform general deadline for motions that applies to all non-profit organizations. An acknowledgment of receipt is not the same as the motion being approved for consideration.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #16838A;background:#EDF7F7;padding:18px;border-radius:12px;margin:20px 0\"\u003e\n\n\u003ch3 style=\"margin:0 0 8px;color:#173A55\"\u003e01. Package contents\u003c\/h3\u003e\n\n\u003cp style=\"margin:0\"\u003eTotal \u003cstrong\u003e15 customer files:\u003c\/strong\u003e seven editable Word documents (DOCX), seven corresponding searchable and print-friendly PDF files and an Excel workbook (XLSX) with nine tabs. Five working documents in Swedish, a Swedish user guide and an English User Guide. The working documents are not fully translated into English.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #173A55;background:#F3F7FA;padding:18px;border-radius:12px;margin:20px 0\"\u003e\n\n\u003ch3 style=\"margin:0 0 8px;color:#173A55\"\u003e02. What the files contain\u003c\/h3\u003e\n\n\u003cp style=\"margin:0\"\u003eA complete motion template with clear \u003cem\u003eaction clauses\u003c\/em\u003e, acknowledgment of receipt, specific bylaw and preparation check, the board's written response to the motion, decision appendix and action follow-up. The Excel file tracks the motion ID, received proposals, checks, board responses, meetings, decisions and assignments – without automatically determining their legal status.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhen do you use a motion to the annual general meeting?\u003c\/h2\u003e\n\n\u003cp\u003eA motion is a proposal that a member wants the organization's decision-making meeting to consider, when the organization's own rules allow it. It may concern operations, goals, membership issues or other matters within the organization's area of decision-making. The motioner should formulate concrete proposals, often called \u003cstrong\u003eaction clauses\u003c\/strong\u003e, that the annual general meeting can actually consider.\u003c\/p\u003e\n\n\u003ch2\u003eWhat you get in the ZIP package\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"border-collapse:collapse;width:100%\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth\u003eFile\u003c\/th\u003e\n\n\u003cth\u003eContent\u003c\/th\u003e\n\n\u003cth\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Motion to the annual general meeting\u003c\/td\u003e\n\n\u003ctd\u003eThe motioner's details, background, clear proposals and submission\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Acknowledgment of receipt\u003c\/td\u003e\n\n\u003ctd\u003eRecord that the motion has been received, including attachments, and provide acknowledgment\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Motion check and preparation\u003c\/td\u003e\n\n\u003ctd\u003eCheck of actual bylaw requirements, right to submit a motion, timing and content\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Board response and proposal\u003c\/td\u003e\n\n\u003ctd\u003eObjective assessment and the board's proposal to the annual general meeting\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Annual general meeting decision and follow-up\u003c\/td\u003e\n\n\u003ctd\u003eDecision support linked to the actual minutes and assignments\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish user guide\u003c\/td\u003e\n\n\u003ctd\u003eWorkflow, four control cases, limitations and sources\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for the Swedish templates\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Motion register\u003c\/td\u003e\n\n\u003ctd\u003eExcel workbook with nine tabs, formulas and status lists\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel – nine tabs for motion management\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eOverview, Motions, Motioners, Bylaw check, Responses, Meetings, Decisions, Actions and Read me.\u003c\/strong\u003e The overview counts, among other things, the number of registered motions, responses and actions. Categories can be selected in the status lists. \u003cstrong\u003eNo Excel formula determines whether a motion has been submitted on time, whether a member has the right to submit a motion or whether a decision is valid.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003ch2\u003eStep by step – from motion to decision\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eRead the current bylaws.\u003c\/strong\u003e Check who has the right to submit a motion, the deadline, submission method and requirements for supporting documentation.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eFormulate the motion.\u003c\/strong\u003e Use the main template with background, reasons and exact action clauses.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eRegister and acknowledge receipt.\u003c\/strong\u003e The organization saves the original version and date of receipt and confirms receipt without implying a merit review.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003ePrepare the motion.\u003c\/strong\u003e Check bylaw rules and prepare the board's written response when required or appropriate.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eConsider at the annual general meeting.\u003c\/strong\u003e The annual general meeting documents its actual decision in the organization's minutes; use the decision appendix as support.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eFollow up.\u003c\/strong\u003e Record decided assignments, responsibilities and reporting in Excel.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegally important limitations\u003c\/h2\u003e\n\n\u003cp\u003eNon-profit organizations are not governed by a uniform civil law association act that specifies exactly the same motion deadlines or decision-making order for everyone. The Swedish Tax Agency's legal guidance describes the importance of bylaws for the annual general meeting, notice and decision-making. MUCF points out that organizations must follow their own bylaws and that member influence is central. The Swedish Kennel Club's example of motion deadlines and board responses is specifically \u003cstrong\u003eorganization-specific\u003c\/strong\u003e and must not be applied uncritically to other organizations.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eHow do you write a motion to the annual general meeting?\u003c\/h3\u003e\n\n\u003cp\u003eDescribe what should be changed, why and what the annual general meeting should specifically decide. Write one or more clear action clauses. Then check the organization's own rules for submission.\u003c\/p\u003e\n\n\u003ch3\u003eWhen must a motion be submitted?\u003c\/h3\u003e\n\n\u003cp\u003eIt depends on the organization's current bylaws and any federation rules. The package contains an empty control field instead of a general deadline.\u003c\/p\u003e\n\n\u003ch3\u003eHow does the board respond to a motion?\u003c\/h3\u003e\n\n\u003cp\u003eThe board can draw up a written response stating its assessment and proposing a decision. The exact procedure should be adapted to the organization's bylaws and meeting order.\u003c\/p\u003e\n\n\u003ch3\u003eWhat does approval, rejection or a responded motion mean?\u003c\/h3\u003e\n\n\u003cp\u003eThese are common types of stances taken in organizational practice. The final minutes must show which decision the organization's annual general meeting actually made.\u003c\/p\u003e\n\n\u003ch3\u003eCan a motion concern an amendment to the bylaws?\u003c\/h3\u003e\n\n\u003cp\u003eA motion can propose a bylaw amendment, but the organization then needs to check and follow the specific decision requirements for bylaw amendments.\u003c\/p\u003e\n\n\u003ch3\u003eAre the PDF files fillable?\u003c\/h3\u003e\n\n\u003cp\u003eThe PDF versions are searchable and intended for printing; they do not have interactive form fields. Use Word for editing.\u003c\/p\u003e\n\n\u003ch3\u003eDoes the decision appendix replace the annual general meeting minutes?\u003c\/h3\u003e\n\n\u003cp\u003eNo. It is linked to the actual minutes. A board response is also not the same as a decision by the annual general meeting.\u003c\/p\u003e\n\n\u003ch2\u003eRelated templates on Mallbutiken\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/kallelse-arsmote-ideell-forening-2027\"\u003eNotice of annual general meeting for a non-profit organization\u003c\/a\u003e – check of notice and annual general meeting documents.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/foreningsprotokoll-arsmote-styrelse-2026-2027\"\u003eOrganization minutes – annual general meeting and board\u003c\/a\u003e – record the meeting's decisions in the minutes.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/stadgeandring-ideell-forening-mall-word-pdf-excel\"\u003eBylaw amendment in a non-profit organization\u003c\/a\u003e – when the motion concerns the organization's bylaws.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/collections\/forening-medlemsadministration-mallar\"\u003eOrganization and membership administration\u003c\/a\u003e – other document templates.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch2\u003eSources and document version\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eVersion 1.0. Source review 22 October 2026.\u003c\/strong\u003e The material is intended for Swedish non-profit organizations and should be adapted to the organization's actual bylaws and routines.\u003c\/p\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www4.skatteverket.se\/rattsligvagledning\/edition\/2026.14\/1742.html\"\u003eSwedish Tax Agency – Manage a non-profit organization\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.mucf.se\/kunskap-och-utbildningar\/civilsamhalle\/stod-for-det-civila-samhallet\/demokratisk-uppbyggnad\"\u003eMUCF – Democratic structure\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.skk.se\/skk-funktionar\/styrelse\/styrelsemedlem\/foreningspaketet\/arsmote\/\"\u003eSwedish Kennel Club – Annual general meeting (example of organizational rules)\u003c\/a\u003e\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003e\u003cstrong\u003eDigital download:\u003c\/strong\u003e ZIP with Word, PDF and Excel. The files are working documents and cannot in themselves guarantee that a meeting procedure has been carried out correctly.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55947961008470,"sku":"MOTION-ARSMOTE-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/motion-arsmote-huvudbild-1600.webp?v=1792638772","url":"https:\/\/mallbutiken.se\/en\/products\/motion-till-arsmote-ideell-forening-mall-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}