{"product_id":"referensbrev-rekommendationsbrev-anstalld-praktik-2027","title":"Reference Letters \u0026 Letters of Recommendation 2026\/2027 – Employee, Internship \u0026 Reference Calls | Word\/PDF\/Excel","description":"\u003csection lang=\"en\" style=\"max-width:960px;color:#203b4c;line-height:1.78\"\u003e\n\u003ch2\u003eReference letter and letter of recommendation template 2026\/2027 – Word, PDF, and Excel\u003c\/h2\u003e\n\n\u003cp\u003eDo you need to write a \u003cstrong\u003ereference letter, letter of recommendation, or a personal professional reference\u003c\/strong\u003e? With this ready-to-use package, managers, supervisors, former clients, and job seekers can produce professional, factual documents in Word. It includes letters for former employees, internships\/work placements (LIA\/APL), and consulting assignments, as well as a separate template for reference requests and a structured checklist for reference calls.\u003c\/p\u003e\n\n\u003cp\u003eYou will receive \u003cstrong\u003e15 digital files: seven editable DOCX, seven corresponding searchable PDFs, and one Excel register with nine tabs\u003c\/strong\u003e. The main letters are in Swedish; Swedish and English user guides are included. All examples are \u003cstrong\u003eplaceholders that must be filled in with your own verifiable information\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eImportant:\u003c\/strong\u003e A voluntary letter of recommendation is not the same as a certificate of employment, a service certificate, or an employer's certificate for unemployment insurance (a-kassa). Any right to a service certificate may be governed by a collective agreement. See the guide for more information.\u003c\/p\u003e\n\n\u003cnav aria-label=\"Product information\" style=\"border-radius:10px;background:#edf6f7;padding:15px 18px;margin:20px 0\"\u003e\n\u003ca href=\"#mb-reference-content\"\u003ePackage content\u003c\/a\u003e · \u003ca href=\"#mb-reference-files\"\u003eWhat the files contain\u003c\/a\u003e · \u003ca href=\"#mb-reference-excel\"\u003eExcel\u003c\/a\u003e · \u003ca href=\"#mb-reference-guide\"\u003eUsage\u003c\/a\u003e · \u003ca href=\"#mb-reference-law\"\u003eLegal\u003c\/a\u003e · \u003ca href=\"#mb-reference-faq\"\u003eFAQ\u003c\/a\u003e\u003c\/nav\u003e\n\u003cdiv id=\"mb-reference-content\" style=\"background:#e9f3f4;border:1px solid #c3dade;border-left:5px solid #147a83;border-radius:14px;padding:21px 23px;margin:22px 0\"\u003e\n\n\u003ch2 style=\"font-size:1.3em;margin-top:0\"\u003e01. Package content\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e7 Word files (DOCX):\u003c\/strong\u003e five main Swedish templates, a Swedish user guide, and an English User Guide.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e7 searchable PDF files:\u003c\/strong\u003e corresponding documents for printing, archiving, and reference.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e1 Excel workbook (XLSX):\u003c\/strong\u003e nine tabs for candidates, references, requests, calls, recommendations, document control, and personal data follow-up.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003e15 delivery files, eight unique documents and tools\u003c\/strong\u003e in a ZIP package; no physical shipping.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003eEach Word document has two clearly framed information boxes regarding the document's purpose and verification before use. These are supporting texts and can be removed before a letter is sent externally. Version 1.0 (2026\/2027).\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv id=\"mb-reference-files\" style=\"background:#fff;border:1px solid #cadde0;border-radius:14px;padding:21px 23px;margin:22px 0\"\u003e\n\n\u003ch2 style=\"font-size:1.3em;margin-top:0\"\u003e02. What the files contain – document by document\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse;font-size:.94em\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#163b4e;color:#fff\"\u003e\n\n\u003cth style=\"padding:12px;text-align:left\"\u003eFile\u003c\/th\u003e\n\n\u003cth style=\"padding:12px;text-align:left\"\u003eContent and function\u003c\/th\u003e\n\n\u003cth style=\"padding:12px;text-align:left\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e\u003cstrong\u003e01. Letter of recommendation – former employee\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003ePersonal recommendation based on actual observed work performance, professional competence, responsibility, and objectively assessed results.\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;white-space:nowrap\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e\u003cstrong\u003e02. Reference letter – internship, LIA, and APL\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003eSupervisor letter with actual internship period, work tasks, learning, projects, and a verifiable personal assessment.\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;white-space:nowrap\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e\u003cstrong\u003e03. Letter of recommendation – consultant and assignment\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003eAssignment reference with identifiable deliverables, collaboration, results, and confidentiality checks.\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;white-space:nowrap\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e\u003cstrong\u003e04. Request to a reference\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003eReady-to-use letter for job seekers who want to ask a former manager or supervisor before sharing contact information.\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;white-space:nowrap\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e\u003cstrong\u003e05. Reference call – protocol and fact checking\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003eStructured interview template for factual questions, notes, information sharing, assessment, and GDPR compliance.\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;white-space:nowrap\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e\u003cstrong\u003e06. Swedish user guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e10-step guide on the right letter, fact checking, checking references, different certificates, personal data, and how to use Excel.\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;white-space:nowrap\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e\u003cstrong\u003e07. English User Guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003eEnglish guidance for the Swedish content. No separate translated English main letters are included.\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;white-space:nowrap\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003e\u003cstrong\u003e08. Reference and recommendation register\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;vertical-align:top\"\u003eExcel workbook with nine tabs, status lists, check questions, and eight formula-based key performance indicators.\u003c\/td\u003e\n\n\u003ctd style=\"padding:11px 10px;border-bottom:1px solid #d9e5e7;white-space:nowrap\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003cp\u003e\u003cstrong\u003eFormat clarification:\u003c\/strong\u003e The English User Guide explains how the main templates are used in Swedish. No separate English versions of the five main templates are included.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2 id=\"mb-reference-excel\"\u003eExcel register for references – nine tabs\u003c\/h2\u003e\n\n\u003cp\u003eThe workbook contains \u003cstrong\u003eOverview, Candidates, References, Requests, Reference calls, Recommendations, Document control, Privacy \u0026amp; deletion, and Read me\u003c\/strong\u003e. Register unique case\/candidate IDs and link the same ID to relevant documents without collecting more personal data than necessary.\u003c\/p\u003e\n\n\u003cp\u003eThe overview has \u003cstrong\u003eeight automatically calculated key performance indicators\u003c\/strong\u003e: number of candidates, references, open requests, completed calls, completed letters, quality measures, privacy cases, and issued letters. Status fields have selectable categories. When Excel is opened as a blank template, all eight KPIs show zero. The calculation logic has also been tested with temporary data not included in the delivery.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003ePrivacy:\u003c\/strong\u003e The register is not a recruitment system with automatic legal approval. Determine access, legal basis, and individual deletion routines before personal data is registered. Do not provide personal identity numbers, health information, or other sensitive information unnecessarily.\u003c\/p\u003e\n\n\u003ch2 id=\"mb-reference-guide\"\u003eHow to write a reference letter or letter of recommendation\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eChoose the right type:\u003c\/strong\u003e former employee, internship\/LIA\/APL, consulting assignment, reference request, or reference call.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eVerify identity and period:\u003c\/strong\u003e who is issuing the letter, who is being recommended, and when did the work relationship occur?\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eDescribe actual work tasks:\u003c\/strong\u003e specify work tasks, project participation, responsibilities, and your own basis for observation.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eProvide concrete examples:\u003c\/strong\u003e choose one or two verifiable results that are relevant to the work the person is seeking.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eUse professional judgments:\u003c\/strong\u003e write in a balanced way based on your own observations; do not use fabricated assessments or sweeping guarantees.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCheck confidentiality and data protection:\u003c\/strong\u003e do not disclose unnecessary personal data, trade secrets, or sensitive information.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eAsk the intended reference:\u003c\/strong\u003e use the request template before phone numbers or email addresses are shared with recruiters.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eDocument the reference call factually:\u003c\/strong\u003e use the interview guide and distinguish between first-hand observations and second-hand information.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eQuality assure the letter:\u003c\/strong\u003e remove all placeholders, ensure the content is correct, and have the correct issuer sign it.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eFollow up and delete:\u003c\/strong\u003e register document status in Excel and apply the organization's documented storage routines.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2 id=\"mb-reference-law\"\u003eReferences, service certificates, and GDPR – important differences\u003c\/h2\u003e\n\n\u003ch3\u003eReference letters versus service certificates\u003c\/h3\u003e\n\n\u003cp\u003eA letter of recommendation is a personal, factual assessment and is not in itself a standardized government form. \u003cstrong\u003eService certificates\u003c\/strong\u003e (tjänstgöringsbetyg) normally refer to duration of employment, duties, and an assessment of how the work was performed. According to Unionen's guidance, there is no general legal right to a service certificate, but such a right may follow from a collective agreement. \u003cstrong\u003eEmployer certificates\u003c\/strong\u003e (arbetsgivarintyg) for unemployment insurance have a different purpose and should not be replaced by this template.\u003c\/p\u003e\n\n\u003ch3\u003eAsk before sharing contact details\u003c\/h3\u003e\n\n\u003cp\u003eThe Swedish Public Employment Service (Arbetsförmedlingen) recommends that job seekers ask the people they want to use as references. Choose people who can actually comment on work-related situations. It also helps the reference understand what position the reference request concerns.\u003c\/p\u003e\n\n\u003ch3\u003eGDPR in recruitment and reference checking\u003c\/h3\u003e\n\n\u003cp\u003ePersonal data in recruitment must be processed with \u003cstrong\u003epurpose, legal basis, relevance, and data minimization\u003c\/strong\u003e. The Swedish Authority for Privacy Protection (IMY) particularly points out that employers cannot routinely assume GDPR consent as a legal basis, as the relationship between employer and employee is often unequal. Asking a person if they want to participate as a reference is, therefore, \u003cstrong\u003enot automatically the same as valid consent under GDPR\u003c\/strong\u003e.\u003c\/p\u003e\n\n\u003cp\u003eInformation from references and notes should be limited to what is needed for a specific recruitment. Information about, for example, health, pregnancy, religious beliefs, ethnicity, or union membership should not be routinely collected in reference calls. Determine who is granted access and for how long the data may be stored, taking into account rules, purpose, and potential exceptions.\u003c\/p\u003e\n\n\u003cdiv style=\"background:#fff5e9;border:1px solid #e8d5bb;border-left:5px solid #ad7d3a;border-radius:10px;padding:16px 20px;margin:20px 0\"\u003e\n\n\u003cstrong\u003eLegal limitation\u003c\/strong\u003e\u003cp style=\"margin:8px 0 0\"\u003eThese are general, editable templates. They do not constitute legal advice in a specific case, an approved employer's certificate, a guarantee of employment, or a pre-assessment of GDPR compliance. Assess applicable collective agreements, confidentiality, legal basis, and document storage separately. Source review conducted on October 18, 2026. The designation 2027 is a version number, not a verification of future legal status.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eRelated document templates at Mallbutiken.se\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/anstallningsintyg-tjanstgoringsbetyg-arbetsintyg-2027\"\u003eCertificate of employment \u0026amp; service certificate\u003c\/a\u003e – when you instead need factual documentation or a formal employment certificate.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/praktikavtal-lia-apl-handledningsplan-2027\"\u003eInternship agreement \u0026amp; LIA\/APL\u003c\/a\u003e – to document the internship itself, the supervision plan, and attendance.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/anstallningserbjudande-erbjudandebrev-mall-2027\"\u003eEmployment offer \u0026amp; offer letter\u003c\/a\u003e – for the employer who wants to formulate a job offer.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003ch2 id=\"mb-reference-faq\"\u003eFrequently asked questions about reference letters and letters of recommendation\u003c\/h2\u003e\n\n\u003ch3\u003eHow do you write a good letter of recommendation?\u003c\/h3\u003e\n\n\u003cp\u003eIdentify your relationship to the person, describe the period and the work tasks you are familiar with, give a concrete example of competence, and conclude with a nuanced assessment. Avoid exaggerations.\u003c\/p\u003e\n\n\u003ch3\u003eCan a manager write a reference letter to a former employee?\u003c\/h3\u003e\n\n\u003cp\u003eYes, if the person writing truly has a basis for the information and assessments provided. The letter should not be represented as another type of formal certificate.\u003c\/p\u003e\n\n\u003ch3\u003eAre letters of recommendation and service certificates the same thing?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Letters of recommendation are a personal recommendation. Service certificates can be an employment document regulated by collective agreements. Separate templates exist for service certificates.\u003c\/p\u003e\n\n\u003ch3\u003eIs a reference letter for internships and LIA included?\u003c\/h3\u003e\n\n\u003cp\u003eYes. There is a specific Word and PDF template for internships, LIA, and APL, covering the supervisor, period, tasks, and observed development.\u003c\/p\u003e\n\n\u003ch3\u003eCan I use the letter as a consultant reference?\u003c\/h3\u003e\n\n\u003cp\u003eYes. A separate template for consultants and clients is included. Check confidentiality before project details or customer names are stated.\u003c\/p\u003e\n\n\u003ch3\u003eDo I have to ask the reference first?\u003c\/h3\u003e\n\n\u003cp\u003eThe Swedish Public Employment Service recommends that you always ask the person before listing them as a reference. The package contains a request template for this.\u003c\/p\u003e\n\n\u003ch3\u003eIs the English guide an English recommendation template?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Five main templates are in Swedish. A Swedish and an English user guide are included, but no separate English main letters.\u003c\/p\u003e\n\n\u003ch3\u003eCan Excel determine if a reference is legally approved?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Excel helps to register status, document control, and deletion measures. Legal and HR assessments must be made separately.\u003c\/p\u003e\n\n\u003ch2\u003eSources and version information\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/arbetsformedlingen.se\/For-arbetssokande\/Cv-ansokan-och-intervju\/Referenser\" target=\"_blank\" rel=\"noopener\"\u003eSwedish Public Employment Service – How to choose the right references\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.unionen.se\/rad-och-stod\/tjanstgoringsbetyg\" target=\"_blank\" rel=\"noopener\"\u003eUnionen – Service certificates and collective agreements\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/arbetsliv\/rekryteringssystem-och-kompetensdatabaser\/\" target=\"_blank\" rel=\"noopener\"\u003eIMY – Personal data in recruitment systems\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/arbetsliv\/tillaten-behandling--vilka-krav-galler\/rattslig-grund\/\" target=\"_blank\" rel=\"noopener\"\u003eIMY – Legal basis for processing in working life\u003c\/a\u003e\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003e\u003csmall\u003eSvenska Dokumentmallar · Version 1.0 \/ 2026–2027 · Source review 2026-10-18 · DOCX \/ searchable PDF \/ XLSX · Digital ZIP delivery.\u003c\/small\u003e\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55836125397334,"sku":"REFERENSBREV-REKOMMENDATION-2027","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/referensbrev-rekommendationsbrev-2027-hero_5eaac2ad-9f53-4a98-b495-d198f87b75fe.png?v=1792301708","url":"https:\/\/mallbutiken.se\/en\/products\/referensbrev-rekommendationsbrev-anstalld-praktik-2027","provider":"Mallbutiken","version":"1.0","type":"link"}