{"product_id":"schemaandring-besked-om-arbetstid-2026-2027-atl-12-word-pdf-excel","title":"Schedule Change \u0026 Notice of Working Hours 2026\/2027 – ATL 12 § | Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" class=\"mb-product-copy\" style=\"color:#173a52;line-height:1.66\"\u003e\n\u003cp\u003e\u003cstrong\u003eSchedule changes and notification of working hours under Section 12 of the Working Hours Act – complete template package in Word, PDF and Excel.\u003c\/strong\u003e For employers who need to document changes to the arrangement of ordinary working hours or on-call hours. The package helps HR and schedulers to issue a clear notification, check the notice period, document grounds for exceptions and maintain a traceable change history.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eDifference from a regular shift schedule:\u003c\/strong\u003e This product does not create a new rotating staffing schedule from scratch. Instead, it documents \u003cem\u003ethe change and the information provided to the employees\u003c\/em\u003e, including dates, dispatch, receipt, collective agreements and short-notice cases.\u003c\/p\u003e\n\n\u003cdiv style=\"border:2px solid #296f98;background:#eaf3f8;border-radius:10px;padding:18px;margin:19px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 6px\"\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003e\u003cstrong\u003e15 customer files in a ZIP:\u003c\/strong\u003e seven editable DOCX files, seven corresponding searchable PDFs and one XLSX workbook with nine tabs. Five Swedish working documents, one Swedish user guide and one separate English User Guide. All Word and PDF documents follow Mallbutikens blue design.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:2px solid #296f98;background:#fff;border-radius:10px;padding:18px;margin:19px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 6px\"\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eNotification of changed working hours, two-week check, change appendix for previous\/new schedule, short-notice log and internal routine card. Excel provides registers and support for calculating calendar days between the notification and the first affected work shift, but does \u003cstrong\u003enot\u003c\/strong\u003e determine whether a notification or exception is legally valid.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eAll documents and file formats\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead style=\"background:#e4f0f7\"\u003e\u003ctr\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eUse\u003c\/th\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003e\u003cstrong\u003e01 Notification of changed working hours\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eWritten notification with previous and new arrangement, first changed work shift and dates for dispatch and receipt.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eWord + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003e\u003cstrong\u003e02 Two-week and exception check\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eAssessment of work type, notification period, exceptions under Section 12, collective agreements under Section 3 and special permission under Section 19.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eWord + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003e\u003cstrong\u003e03 Change appendix and version comparison\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eTraceable comparison of previous and new schedule, affected work shifts, change date and version number.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eWord + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003e\u003cstrong\u003e04 Short-notice log\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eDocumentation of actual cause, unforeseeable events, assessment, receipt and measures.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eWord + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003e\u003cstrong\u003e05 Internal routine for schedule changes\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eDecision flow for HR, allocation of responsibility, check of rest, MBL and correct communication.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eWord + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003e\u003cstrong\u003e06 Swedish user guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eStep-by-step, legal sources, four scenarios and important limitations.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eWord + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003e\u003cstrong\u003e07 English User Guide\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eEnglish instructions for the Swedish templates under Swedish law.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eWord + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003e\u003cstrong\u003e08 Excel – nine tabs\u003c\/strong\u003e\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eOverview, Schedule matters, Shift changes, Notification, Short notice, Agreement check, Rest check, Measures, Read me.\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d7e4ef\"\u003eExcel\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eWhat does Section 12 of the Working Hours Act say about changing schedules?\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003cstrong\u003eSection 12 of the Working Hours Act (1982:673)\u003c\/strong\u003e, employers who employ workers for work other than temporary work shall, as a general rule, provide notification of \u003cstrong\u003echanges in the arrangement of ordinary working hours and on-call hours at least two weeks in advance\u003c\/strong\u003e. Shorter notice may be given when the nature of the business or events that could not have been foreseen gives reason for it.\u003c\/p\u003e\n\n\u003cp\u003eIt is important to first distinguish an actual change in the arrangement from, for example, overtime work, additional hours, granted leave and individual changes to employment terms. This template therefore provides separate control questions instead of assuming that the two-week rule applies to every scheduling event.\u003c\/p\u003e\n\n\u003ch2\u003eWhen can a changed schedule be notified with shorter notice?\u003c\/h2\u003e\n\n\u003cp\u003eIf the notice period is shorter than two weeks, a genuine assessment of the specific reason is required under Section 12. An unforeseeable event and the nature of the business may justify shorter notice under certain circumstances, but \u003cstrong\u003ea mere lack of planning is not automatically a valid ground for exception\u003c\/strong\u003e. The log contains fields for date, event, basis, assessed alternatives, authorized decision-maker and actual confirmation of receipt.\u003c\/p\u003e\n\n\u003ch2\u003eCollective agreements and exceptions from the Working Hours Act\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSection 2\u003c\/strong\u003e contains exceptions to the scope of the Act. According to \u003cstrong\u003eSection 3\u003c\/strong\u003e, collective agreements concluded or approved by a central trade union organization may result in deviations from Section 12, provided that the protection referred to in EU Directive 2019\/1152 is respected. The Swedish Work Environment Authority may permit deviations under certain circumstances according to \u003cstrong\u003eSection 19\u003c\/strong\u003e. The template requires that each such ground is specified and documented separately.\u003c\/p\u003e\n\n\u003ch2\u003eExcel with nine tabs and automatic day calculations\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eOverview, Schedule matters, Shift changes, Notification, Short notice, Agreement check, Rest check, Measures and Read me.\u003c\/strong\u003e The seven register tabs each have 100 empty ID rows. The overview counts registered entries; day formulas calculate calendar days between the dates entered by the user. Decision and risk status are documented manually.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eTested function:\u003c\/strong\u003e 1–20 December 2026 gives 19 calendar days and 10–15 November 2026 gives 5 calendar days. Both calculations have been tested in a separate copy. No personal data, example cases or fictional approvals are included in the customer file.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eImportant limitation:\u003c\/strong\u003e Excel does not automatically check the applicability of the collective agreement, actual receipt, daily rest, weekly rest, breaks or any negotiation obligations under MBL. It is an administrative aid, not a working hours law approval system or a complete overtime log under Section 11.\u003c\/p\u003e\n\n\u003ch2\u003eHow the employer uses the package\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eIdentify the rule.\u003c\/strong\u003e Check whether the change concerns ordinary working hours or on-call hours, whether the work is other than temporary and whether the Working Hours Act applies to the employee.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCheck the agreement and notice period.\u003c\/strong\u003e Calculate the number of days until the first changed shift. Assess collective agreements under Section 3, other exceptions and actual circumstances.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eFill in a clear notification.\u003c\/strong\u003e State the exact previous arrangement, new arrangement and when the new schedule version is to be applied.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eDocument special short-notice cases.\u003c\/strong\u003e Use the deviation log to document the assessment, reasons, information and measures.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eCheck other rights.\u003c\/strong\u003e Assess daily rest under Section 13, weekly rest under Section 14 and breaks under Section 15 separately. Investigate any MBL negotiation obligations when the change is of greater significance.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eArchive and follow up.\u003c\/strong\u003e Enter actual changes, dispatches, receipts and responsible parties in Excel. Protect personal data according to the employer's GDPR routine.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eFrequently asked questions about schedule changes\u003c\/h2\u003e\n\n\u003ch3\u003eMust the employer notify of a schedule change two weeks in advance?\u003c\/h3\u003e\n\n\u003cp\u003eAs a general rule, yes, if Section 12 is applicable: the provision concerns notification of changed arrangement of ordinary working hours or on-call hours for work that is not temporary. Deviations may result from the Act or a valid collective agreement.\u003c\/p\u003e\n\n\u003ch3\u003eIs a schedule changed five days in advance always prohibited?\u003c\/h3\u003e\n\n\u003cp\u003eNo, but it requires a concrete assessment. Shorter notice may be permitted by the nature of the business or unforeseeable events under Section 12, or under specially applicable agreement or exception rules. A figure in Excel proves nothing about validity.\u003c\/p\u003e\n\n\u003ch3\u003eDoes the rule apply to all newly hired or temporarily employed?\u003c\/h3\u003e\n\n\u003cp\u003eSection 12 expressly refers to work other than temporary. The general scope of the Act and exceptions, as well as other information rules, should be checked for the concrete situation.\u003c\/p\u003e\n\n\u003ch3\u003eCan collective agreements change the two-week rule?\u003c\/h3\u003e\n\n\u003cp\u003eYes. Section 3 allows collective agreement deviations from Section 12 under specified circumstances, with protection under the applicable EU Directive. Therefore, the current negotiation and working hours arrangement should always be read.\u003c\/p\u003e\n\n\u003ch3\u003eDoes Excel automatically check the rest time rules?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Excel only registers that a human check has been made. Daily rest, weekly rest and breaks need to be assessed against each actual schedule and applicable rules.\u003c\/p\u003e\n\n\u003ch3\u003eIs this the same as a shift schedule for staff staffing?\u003c\/h3\u003e\n\n\u003cp\u003eNo. This is a package for notification, documentation and control in the event of a schedule change. A rolling shift schedule plan is a different type of product.\u003c\/p\u003e\n\n\u003ch3\u003eIs the content externally legally reviewed?\u003c\/h3\u003e\n\n\u003cp\u003eLegal text and authority guidance have been checked with AI support on November 2, 2026. No independent external legal review has been documented.\u003c\/p\u003e\n\n\u003ch2\u003eLegal sources, dates and delivery\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eVersion 1.0 · 2026-11-02 · Jurisdiction Sweden.\u003c\/strong\u003e Official legal source: \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/arbetstidslag-1982673_sfs-1982-673\/\"\u003eWorking Hours Act (1982:673), especially Sections 2, 3, 12–15 and 19\u003c\/a\u003e, amended up to SFS 2022:450. \u003ca href=\"https:\/\/www.av.se\/arbetsmiljoarbete-och-inspektioner\/lagar-och-regler-om-arbetsmiljo\/om-arbetstidslagen\/\"\u003eSwedish Work Environment Authority – About the Working Hours Act\u003c\/a\u003e. When using, relevant collective agreements and any subsequent legal changes must be checked. Digital download (ZIP) is manually unlinked by the store owner in Shopify Digital Products; the product is created as \u003cstrong\u003eDRAFT\u003c\/strong\u003e and is not published in this round.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56442590986582,"sku":"ATL12-SCHEMA-BESKED-2027-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/atl12-schemaandring-huvudbild-1600.png?v=1793624688","url":"https:\/\/mallbutiken.se\/en\/products\/schemaandring-besked-om-arbetstid-2026-2027-atl-12-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}