{"product_id":"signeringspolicy-elektroniska-underskrifter-signeringsjournal-word-pdf-excel","title":"Signature Policy \u0026 Signature Log 2026\/2027 – Electronic signature, formal requirements and evidence | Word\/PDF\/Excel","description":"\u003csection class=\"mb-product-copy\" lang=\"en\" style=\"color:#17374C;line-height:1.75\"\u003e\u003ch2\u003eSignature Policy for Electronic Signatures – Word, PDF and Excel\u003c\/h2\u003e\n\n\u003cp\u003eWhich agreements can your organisation sign digitally? How should identity, signing authority, the choice of signature service, formal requirements and evidence of signing be documented? This template package helps businesses and organisations implement a \u003cstrong\u003eclear signature policy\u003c\/strong\u003e and maintain a practical \u003cstrong\u003esignature log\u003c\/strong\u003e without confusing internal administrative status with legal validity.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eCommon usage scenarios:\u003c\/strong\u003e electronic corporate agreements, signature requests, verifying who is authorised to sign, evidence logs, handling incorrect file versions and documentation for new signatures. The package includes templates – \u003cstrong\u003enot\u003c\/strong\u003e a signature service, e-identification or certificate issuance.\u003c\/p\u003e\n\n\u003cdiv class=\"mb-info-box mb-paketets-innehall\" style=\"border:2px solid #A9C7DA;border-radius:10px;padding:18px 20px;background:#EDF5FA;margin:20px 0\"\u003e\n\n\u003ch3 style=\"margin-top:0;color:#154979\"\u003e01. Package Contents\u003c\/h3\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 files in total:\u003c\/strong\u003e 7 Word files (DOCX), 7 corresponding searchable PDF files and 1 Excel workbook (XLSX) with nine tabs. Includes \u003cstrong\u003efive Swedish working documents, a Swedish user guide and an English User Guide\u003c\/strong\u003e. The main templates are not translated into English.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eVersion:\u003c\/strong\u003e 1.0, 2026 · \u003cstrong\u003eJurisdiction:\u003c\/strong\u003e Sweden \/ EU eIDAS Regulation · \u003cstrong\u003eFormat:\u003c\/strong\u003e DOCX, PDF, XLSX · \u003cstrong\u003eDelivery:\u003c\/strong\u003e digital ZIP download after the download file has been linked in the store.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv class=\"mb-info-box mb-vad-filerna-innehaller\" style=\"border:2px solid #A9C7DA;border-radius:10px;padding:18px 20px;background:#F8FBFD;margin:20px 0\"\u003e\n\n\u003ch3 style=\"margin-top:0;color:#154979\"\u003e02. What the Files Contain – Document by Document\u003c\/h3\u003e\n\n\u003cp\u003eEach Word file has a separate PDF version. The filenames below correspond to the actual delivered files.\u003c\/p\u003e\n\n\u003cdiv style=\"overflow-x:auto;max-width:100%\"\u003e\u003ctable style=\"border-collapse:collapse;width:100%;min-width:670px;font-size:14px\" aria-label=\"Files in the signature policy package\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#154979;color:white\"\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eNo.\u003c\/th\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eFunction and Scope\u003c\/th\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr style=\"background:#fff\"\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e01\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e\n\n\u003cstrong\u003eSignature Policy for Electronic Signatures\u003c\/strong\u003e\u003cbr\u003e\u003csmall\u003e01_Signature_Policy_Electronic_Signatures.docx\u003cbr\u003e01_Signature_Policy_Electronic_Signatures.pdf\u003c\/small\u003e\n\n\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eInternal policy for risk, document classes, signatory control, evidence, data protection and liability\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr style=\"background:#EEF4F8\"\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e02\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e\n\n\u003cstrong\u003eChecklist for Formal Requirements and Signature Level\u003c\/strong\u003e\u003cbr\u003e\u003csmall\u003e02_Formal_Requirements_and_Signature_Level.docx\u003cbr\u003e02_Formal_Requirements_and_Signature_Level.pdf\u003c\/small\u003e\n\n\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eVerification of special rules, signature type, document format, authorisation and red flags\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr style=\"background:#fff\"\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e03\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e\n\n\u003cstrong\u003eSignature Request and Approval\u003c\/strong\u003e\u003cbr\u003e\u003csmall\u003e03_Signature_Request_and_Approval.docx\u003cbr\u003e03_Signature_Request_and_Approval.pdf\u003c\/small\u003e\n\n\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eRequest details, signatories, version, attestation and permission to send\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr style=\"background:#EEF4F8\"\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e04\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e\n\n\u003cstrong\u003eSignature Record and Evidence Log\u003c\/strong\u003e\u003cbr\u003e\u003csmall\u003e04_Signature_Record_Evidence_Log.docx\u003cbr\u003e04_Signature_Record_Evidence_Log.pdf\u003c\/small\u003e\n\n\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eActual signing event, file integrity, verification result, evidence and archive reference\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr style=\"background:#fff\"\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e05\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e\n\n\u003cstrong\u003eDeviation and Re-signing\u003c\/strong\u003e\u003cbr\u003e\u003csmall\u003e05_Deviation_and_Re-signing.docx\u003cbr\u003e05_Deviation_and_Re-signing.pdf\u003c\/small\u003e\n\n\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eIncorrect recipient, formal requirements, changed file version and corrective actions\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr style=\"background:#EEF4F8\"\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e06\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e\n\n\u003cstrong\u003eSwedish User Guide\u003c\/strong\u003e\u003cbr\u003e\u003csmall\u003e06_User_Guide_SV.docx\u003cbr\u003e06_User_Guide_SV.pdf\u003c\/small\u003e\n\n\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eStep-by-step, legal boundaries and four realistic use cases\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr style=\"background:#fff\"\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e07\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e\n\n\u003cstrong\u003eEnglish User Guide\u003c\/strong\u003e\u003cbr\u003e\u003csmall\u003e07_English_User_Guide.docx\u003cbr\u003e07_English_User_Guide.pdf\u003c\/small\u003e\n\n\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eEnglish explanation of the use of the Swedish templates and legal limitations\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eDOCX \/ PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr style=\"background:#fff\"\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e08\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003e\n\n\u003cstrong\u003eExcel Register – Nine Tabs\u003c\/strong\u003e\u003cbr\u003e\u003csmall\u003e08_Signature_Evidence_Log_Register.xlsx\u003c\/small\u003e\n\n\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eOverview, documents, cases, signatories, authorisation, verifications, deviations, decisions and instructions\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border:1px solid #cadbe7\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch3\u003eThe Excel Tool – Nine Tabs for Actual Follow-up\u003c\/h3\u003e\n\n\u003cp\u003eThe workbook includes \u003cstrong\u003eOverview, Document Register, Signature Cases, Signatories, Authorisation, Verification Log, Deviations, Decisions and Read Me\u003c\/strong\u003e. It has drop-down menus for relevant administrative status values and formulas for summarising documents, cases, open deviations and verifications. An entry marked as “Completed (admin)” or “Evidence reviewed” does not in itself mean that the signature is legally valid.\u003c\/p\u003e\n\n\u003ch3\u003eHow to Use the Templates\u003c\/h3\u003e\n\n\u003col\u003e\n\n\u003cli\u003eDetermine the organisation's responsibilities, risk levels and scope in the signature policy.\u003c\/li\u003e\n\n\u003cli\u003eReview the formal requirements for each document type, the signatories' authorisation and the choice of signature level before sending.\u003c\/li\u003e\n\n\u003cli\u003eComplete the signature request with the document version, parties and internal attestation.\u003c\/li\u003e\n\n\u003cli\u003eLet an actual signature service perform the signature – Word\/PDF files cannot do this themselves.\u003c\/li\u003e\n\n\u003cli\u003eDocument the actual evidence of signing and verify that the correct version has been signed.\u003c\/li\u003e\n\n\u003cli\u003eHandle deviations, re-signing and any legal assessments separately. Follow up on events in Excel.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch3\u003eLegal Basis and Formal Requirements\u003c\/h3\u003e\n\n\u003cp\u003eAccording to \u003cstrong\u003eeIDAS Regulation (EU) No 910\/2014, Article 25.1\u003c\/strong\u003e, an electronic signature may not be denied legal effect or evidentiary value solely on the grounds of its electronic form or because it is not qualified. However, this does \u003cstrong\u003enot\u003c\/strong\u003e mean that all electronic signatures or all types of legal acts are automatically valid. According to Article 25.2, a qualified electronic signature shall have the equivalent legal effect of a handwritten signature. Article 26 sets out the requirements for advanced electronic signatures.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eImportant Exceptions:\u003c\/strong\u003e Specific Swedish legislation, administrative procedures, witnessing, the correct signatory and other formal requirements must be checked for each document. For example, the Swedish Companies Registration Office states that a digitally signed annual report requires an advanced electronic signature. Wills are subject to special formal and witnessing rules in Chapter 10 of the Swedish Inheritance Code and should not be handled through a generic signature workflow.\u003c\/p\u003e\n\n\u003cp\u003eA BankID login, a scanned signature field and a qualified electronic signature are not automatically the same thing. Assess the method and check the service provider's actual status against the official trusted lists when necessary.\u003c\/p\u003e\n\n\u003ch3\u003eWhen Is Individual Advice Required?\u003c\/h3\u003e\n\n\u003cp\u003eFor wills, original property law documents, special administrative formal requirements, international agreements, disputes, questioned signing authority or high financial value, a separate legal and technical assessment is normally required. The policy is an internal decision-making and documentation aid, \u003cstrong\u003enot\u003c\/strong\u003e a legal guarantee or government-approved signature service.\u003c\/p\u003e\n\n\u003ch3\u003eCommon Questions About Digital Signatures\u003c\/h3\u003e\n\n\u003ch4\u003eIs Every Electronic Signature Legally Valid?\u003c\/h4\u003e\n\n\u003cp\u003eNo. eIDAS protects against certain general objections based on the electronic form of the signature, but the formal requirements of the act itself, the signatory's authorisation and evidence may still be decisive.\u003c\/p\u003e\n\n\u003ch4\u003eIs BankID Always a Qualified Electronic Signature?\u003c\/h4\u003e\n\n\u003cp\u003eNo. Qualified status cannot be assumed solely because BankID is used for identification. It depends on the actual signature solution and fulfilment of the eIDAS requirements.\u003c\/p\u003e\n\n\u003ch4\u003eCan I Sign a Will Using This Template?\u003c\/h4\u003e\n\n\u003cp\u003eNo, this package is not designed to meet the special formal requirements of a will. Seek specialist advice and check current legislation.\u003c\/p\u003e\n\n\u003ch4\u003eDoes the Excel Register Create Legally Valid Signatures?\u003c\/h4\u003e\n\n\u003cp\u003eNo. It records administrative events and references to actual evidence but does not issue electronic signatures or certificates.\u003c\/p\u003e\n\n\u003ch4\u003eIs the Package Fully Bilingual?\u003c\/h4\u003e\n\n\u003cp\u003eNo. Five working templates are in Swedish, and there is a Swedish and an English user guide.\u003c\/p\u003e\n\n\u003ch3\u003eRelated Document Templates\u003c\/h3\u003e\n\n\u003cp\u003eFor an agreement that may need to be signed: \u003ca href=\"\/en\/products\/sekretessavtal-nda-mall\"\u003eNon-Disclosure Agreement (NDA)\u003c\/a\u003e. For a change of contracting party: \u003ca href=\"\/en\/products\/partsbytesavtal-avtalsoverlatelse-trepart-2027\"\u003eChange of Party Agreement and Assignment of Agreement\u003c\/a\u003e. For governance and decision-making order: \u003ca href=\"\/en\/products\/styrelsens-arbetsordning-vd-instruktion-rapportinstruktion-2026-2027\"\u003eBoard Rules of Procedure and CEO Instructions\u003c\/a\u003e. See also the \u003ca href=\"\/en\/pages\/faq\"\u003eTemplate Store FAQ\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003ch3\u003eOfficial Legal Sources and Version Information\u003c\/h3\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/TXT\/?uri=CELEX:02014R0910-20241018\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"\u003eEUR-Lex – eIDAS 910\/2014, especially Articles 25–26\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/pts.se\/internet-och-telefoni\/elektroniska-underskrifter\/kvalificerad-elektronisk-underskrift\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"\u003ePTS – Qualified Electronic Signature\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/bolagsverket.se\/foretag\/aktiebolag\/arsredovisningforaktiebolag\/taframenarsredovisning\/skrivunderochdateraaktiebolagetsarsredovisning.795.html\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"\u003eSwedish Companies Registration Office – Signing the Annual Report\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/arvdabalk-1958637_sfs-1958-637\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"\u003eChapter 10 of the Swedish Inheritance Code – Formal Requirements for Wills\u003c\/a\u003e\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003e\u003csmall\u003eDocument version 1.0 · Source review 27 October 2026 · AI-assisted review of completed templates and four usage scenarios. No external review by a lawyer or legal counsel has been performed. Check laws and administrative requirements before actual use.\u003c\/small\u003e\u003c\/p\u003e\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56260255875414,"sku":"E-SIGN-POLICY-JOURNAL-2026","price":49.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/signeringspolicy-elektroniska-underskrifter-2026-huvudbild_d4c9474f-e250-4d97-9c08-87b6e0ac951d.jpg?v=1793106362","url":"https:\/\/mallbutiken.se\/en\/products\/signeringspolicy-elektroniska-underskrifter-signeringsjournal-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}