{"product_id":"skiftschema-personalbemanning-2026-2027-rullande-schema-arbetstider-excel-word-pdf","title":"Shift Schedule \u0026 Staffing 2026\/2027 – Rotating schedule, working hours | Excel, Word \u0026 PDF","description":"\n\u003csection class=\"mb-product-description\"\u003e\n\u003ch2\u003eShift Schedule \u0026amp; Staffing 2026\/2027 – plan work shifts in Excel\u003c\/h2\u003e\n\n\u003cp\u003eDo you need a \u003cstrong\u003eshift schedule in Excel\u003c\/strong\u003e for day, evening, night, or weekend shifts? This downloadable package helps Swedish employers register work shifts, summarize scheduled hours, get a weekly overview, and document shift notifications. You also receive a user guide and an English working template adapted to Swedish conditions.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eFormat:\u003c\/strong\u003e Excel (XLSX) + editable Word (DOCX) + searchable PDF. \u003cstrong\u003eLanguage:\u003c\/strong\u003e Swedish and a supplementary English working template.\u003c\/p\u003e\n\n\u003cnav aria-label=\"About the document template\"\u003e\u003cstrong\u003eAbout the document template:\u003c\/strong\u003e \u003ca href=\"#mb-innehall\"\u003eWhat's included\u003c\/a\u003e · \u003ca href=\"#mb-excel\"\u003eThe Excel tool\u003c\/a\u003e · \u003ca href=\"#mb-guide\"\u003eHow to use it\u003c\/a\u003e · \u003ca href=\"#mb-juridik\"\u003eRules and limitations\u003c\/a\u003e · \u003ca href=\"#mb-faq\"\u003eFAQ\u003c\/a\u003e\u003c\/nav\u003e\n\u003caside style=\"border-left:4px solid #2f7658;background:#edf7f0;padding:14px;margin:16px 0\"\u003e\u003cstrong\u003eSource-verified October 13, 2026.\u003c\/strong\u003e Legal checkpoints refer to the Swedish Working Hours Act and the Swedish Work Environment Authority's current guidance. The templates are not reviewed by authorities, legally certified, or adapted to any specific collective bargaining agreement.\u003c\/aside\u003e\n\u003ch2 id=\"mb-innehall\"\u003eWhat is included in the package\u003c\/h2\u003e\n\n\u003ctable\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth\u003eDocument\u003c\/th\u003e\n\n\u003cth\u003ePractical use\u003c\/th\u003e\n\n\u003cth\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eShift Schedule \u0026amp; Staffing\u003c\/td\u003e\n\n\u003ctd\u003eExcel with six worksheets: Overview, Staff, Shifts, Weekly View, Rotation Examples, and Instructions.\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eShift Planning \u0026amp; Staffing Routine\u003c\/td\u003e\n\n\u003ctd\u003eProcess, responsibilities, checkpoints, and decision documentation.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eShift Notification \u0026amp; Schedule Change\u003c\/td\u003e\n\n\u003ctd\u003eEditable form for changed shifts, notifications, and acknowledgment.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eUser Guide\u003c\/td\u003e\n\n\u003ctd\u003eInstructions, common mistakes, legal disclaimers, and English quick guide.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eShift Planning – English Working Template\u003c\/td\u003e\n\n\u003ctd\u003eSupplementary English working document for Swedish operations.\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\n\n\u003cp\u003e\u003cstrong\u003eDelivery:\u003c\/strong\u003e 9 files in one ZIP: 4 Word, 4 PDF, and 1 Excel. The files are used locally without a subscription. Example employees and example shifts in Excel are clearly marked and should be replaced with your own data.\u003c\/p\u003e\n\n\u003ch2 id=\"mb-excel\"\u003eWhat can the Excel template do?\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eShifts:\u003c\/strong\u003e up to 240 shift rows with date, employee ID, working hours, shift code, break, planned cost, and status.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eHours:\u003c\/strong\u003e time difference is calculated automatically, even for night shifts crossing midnight that are less than 24 hours.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eOverview:\u003c\/strong\u003e number of shifts, planned hours, total cost, and per-person summary.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eWeekly view:\u003c\/strong\u003e compare number of shifts and hours based on the shift start date.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eRotation:\u003c\/strong\u003e editable example for four teams. The example does not automatically generate finalized schedules.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eStaff register:\u003c\/strong\u003e space for 60 employee IDs with data-minimized information.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003caside style=\"background:#fff5d8;padding:14px;margin:16px 0\"\u003e\u003cstrong\u003eImportant:\u003c\/strong\u003e Excel does not perform automatic checks for daily rest, weekly rest, calculation periods, statutory limits, collective bargaining agreements, or work scheduling. The estimated shift cost is an internal planning metric, not a salary including shift premiums (OB), social security contributions, or other supplements.\u003c\/aside\u003e\n\u003ch2 id=\"mb-guide\"\u003eHow to use the shift schedule\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eEnter employees or staff IDs in the staff register.\u003c\/li\u003e\n\n\u003cli\u003eEnter the shift start date, shift type, times, and any minutes of unpaid break.\u003c\/li\u003e\n\n\u003cli\u003eCheck calculated scheduled hours, weekly view, and staffing overview.\u003c\/li\u003e\n\n\u003cli\u003eMake a separate assessment of the applicable Working Hours Act, collective agreements, night work, daily and weekly rest, breaks, and notice periods.\u003c\/li\u003e\n\n\u003cli\u003eFinalize the schedule and document approval and communication in the included Word form.\u003c\/li\u003e\n\n--\u0026gt;\u003c\/ol\u003e\n\n\u003ch2 id=\"mb-juridik\"\u003eThe Working Hours Act, collective agreements, and legal limitations\u003c\/h2\u003e\n\n\u003cp\u003eThe Working Hours Act (1982:673) contains, among other things, general rules on ordinary working hours, total working hours, daily rest, weekly rest, breaks, and notification of changed scheduling. Rules may be affected by collective bargaining agreements and specific exemptions. The Swedish Work Environment Authority emphasizes that scheduling must be assessed based on the entire work schedule. This material is a structuring aid, not individual legal advice.\u003c\/p\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/arbetstidslag-1982673_sfs-1982-673\/\"\u003eWorking Hours Act (1982:673) – The Riksdag\u003c\/a\u003e · \u003ca href=\"https:\/\/www.av.se\/arbetsmiljoarbete-och-inspektioner\/lagar-och-regler-om-arbetsmiljo\/om-arbetstidslagen\/\"\u003eSwedish Work Environment Authority – about the Working Hours Act\u003c\/a\u003e\u003c\/p\u003e\n\n\u003ch2\u003eWho is this package for?\u003c\/h2\u003e\n\n\u003cp\u003eSmall and medium-sized businesses, warehouses, retail, restaurants, service organizations, workshops, and other operations with shift work or variable staffing. It can also be used as a supplement to other administrative routines, but does not replace a certified payroll system or a system for time reporting.\u003c\/p\u003e\n\n\u003ch2 id=\"mb-faq\"\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eCan I plan night shifts in Excel?\u003c\/h3\u003e\n\n\u003cp\u003eYes. A shift such as 22:00–06:00 can be calculated with time difference across midnight. Shifts longer than 24 hours, split shifts, and other special logic require different handling.\u003c\/p\u003e\n\n\u003ch3\u003eDoes the template check rules regarding 11 hours of daily rest?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Rest periods and correct calculation periods must always be checked separately against applicable law and collective bargaining agreements.\u003c\/p\u003e\n\n\u003ch3\u003eIs this the same product as the vacation planning?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The shift package focuses on planned work shifts; \u003ca href=\"\/en\/products\/semesterplanering-bemanningsoversikt-2027-excel-word-pdf\"\u003eVacation Planning \u0026amp; Staffing Overview 2027\u003c\/a\u003e focuses on vacation and leave requests.\u003c\/p\u003e\n\n\u003ch3\u003eAre English documents included?\u003c\/h3\u003e\n\n\u003cp\u003eYes, a separate English working document and a short English guide. The entire Swedish package is not fully translated; Swedish law is the starting point.\u003c\/p\u003e\n\n\u003ch3\u003eDo I need Excel?\u003c\/h3\u003e\n\n\u003cp\u003eExcel is required for the automatic summaries. The Word forms can be edited separately and the PDF versions can be read and printed.\u003c\/p\u003e\n\n\u003ch2\u003eDigital delivery\u003c\/h2\u003e\n\n\u003cp\u003eThe product is a digital download; no physical item is sent. \u003cstrong\u003eNote that access to the download file via the store's Digital Products app must be verified separately.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003c\/section\u003e\u003caside data-mb-seo=\"2026-10-13\" style=\"margin-block:24px;padding:18px;border:1px solid #d8e0e7;border-radius:10px;background:#f5f8fb\" dir=\"auto\"\u003e\u003ch2\u003eGuides to help you use the materials\u003c\/h2\u003e\n\n\u003cul\u003e\u003cli\u003e\u003ca href=\"\/en\/blogs\/arbetsmiljo-hr-guider\/tidrapportering-arbetade-timmar-overtid-mertid\"\u003eTime reporting – worked hours, overtime, extra hours, and documentation\u003c\/a\u003e\u003c\/li\u003e\u003c\/ul\u003e\u003c\/aside\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55723521147222,"sku":"SKIFTSCHEMA-2027-SVEN","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/skiftschema_2027_hero.png?v=1791889164","url":"https:\/\/mallbutiken.se\/en\/products\/skiftschema-personalbemanning-2026-2027-rullande-schema-arbetstider-excel-word-pdf","provider":"Mallbutiken","version":"1.0","type":"link"}