{"product_id":"skolutflykt-studiebesok-riskbedomning-tillsyn-word-pdf-excel","title":"School Trip \u0026 Study Visit – Risk Assessment, Supervision \u0026 Excel | Word\/PDF","description":"\u003cdiv class=\"mb-product-copy\" lang=\"sv\" style=\"line-height:1.7\"\u003e\n\n\u003cp\u003e\u003cstrong\u003eSchool trips and study visits – practical document templates for risk assessment, supervision, and planning.\u003c\/strong\u003e The package is intended for Swedish schools, after-school programs, and other school authorities that need to document an activity outside regular premises. The Word files are editable, the PDF versions are searchable and printable, and Excel is used for administrative follow-up. \u003cstrong\u003eImportant:\u003c\/strong\u003e A completed template does not mean that a trip is safe, that all obligations have been met, or that the activity may be carried out without further assessment.\u003c\/p\u003e\n\n\u003cdiv style=\"background:#F0F6FC;border:1px solid #B6CEDF;padding:18px;margin:16px 0;border-radius:8px\"\u003e\n\n\u003ch2\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 files in a ZIP:\u003c\/strong\u003e five Swedish working documents, one Swedish user guide and one English User Guide, all in both Word (7 DOCX) and corresponding searchable PDF (7 PDF), plus an Excel workbook (1 XLSX) with nine tabs. The PDFs are printable versions, not interactive forms. The English guide explains the Swedish templates and does not make them suitable for foreign law.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"background:#F0F6FC;border:1px solid #B6CEDF;padding:18px;margin:16px 0;border-radius:8px\"\u003e\n\n\u003ch2\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eTrip plan and decision-making basis, risk assessment with action plan, supervision and attendance checks, transport and site checks, deviation and completion report, two user guides, and an Excel register with eight key performance indicators and manual status markings.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhen is the package suitable?\u003c\/h2\u003e\n\n\u003cp\u003eFor a planned school trip, museum visit, study visit, or educational activity outside of school where the school authority needs clear documentation of supervision, route, staffing, checkpoints, and changed risks. Special activities such as swimming, climbing, or dangerous elements may require additional procedures, expert assessments, a responsible decision-making body, or special conditions. The template does not replace such checks.\u003c\/p\u003e\n\n\u003ch2\u003eFile by file\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth\u003eDocument\u003c\/th\u003e\n\n\u003cth\u003eWhat is it used for?\u003c\/th\u003e\n\n\u003cth\u003eLanguage\u003c\/th\u003e\n\n\u003cth\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eTrip plan and decision-making basis\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003ePurpose, responsibility, route, staffing, and decisions\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eRisk assessment and action plan\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eActivity-specific risks, actions, control\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSupervision and attendance protocol\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSupervision allocation and roll call during movement\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eTransport and site check\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eRoute, transport choice, safety, backup plan\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDeviation and completion report\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDocumentation and follow-up of actual events\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSwedish user guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eAdaptation, control, safety, and data protection\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eEnglish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eEnglish instructions for the Swedish templates\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eExcel register with nine tabs\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eTrips, risks, groups, staffing, transport, and statuses\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dce8f1\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eThe Excel tool's actual functions\u003c\/h2\u003e\n\n\u003cp\u003eNine tabs: \u003cstrong\u003eOverview, Trips, Risks, Participants, Staffing, Transport, Checks, Events, and Read Me\u003c\/strong\u003e. The overview uses eight tested formulas to count the number of registered activities, planned activities, risk items, marked verified actions, groups, staffing items, checks, and events. Data can be registered with a reference ID and selectable statuses. Excel does not provide an automatic safety assessment and deliberately keeps \u003cstrong\u003eplanned\u003c\/strong\u003e, \u003cstrong\u003eperformed\u003c\/strong\u003e, and \u003cstrong\u003everified\u003c\/strong\u003e separate.\u003c\/p\u003e\n\n\u003ch2\u003eHow to use the templates\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eDescribe the activity, educational goals, participant group, location, and responsible function.\u003c\/li\u003e\n\n\u003cli\u003eConduct a real risk assessment with actions, staffing, and review points.\u003c\/li\u003e\n\n\u003cli\u003eCheck supervision, transport route, communication chain, and site risks.\u003c\/li\u003e\n\n\u003cli\u003eDocument relevant decisions according to the school's local procedures before departure.\u003c\/li\u003e\n\n\u003cli\u003ePerform roll calls and handle any deviations according to the organization's emergency and reporting procedures.\u003c\/li\u003e\n\n\u003cli\u003eFollow up on performed actions and document their actual control.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegal prerequisites\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eSupervision responsibility:\u003c\/strong\u003e The Swedish National Agency for Education describes that the school authority has supervision responsibility for students on school trips that are part of the education, based on factors including age and maturity. See \u003ca href=\"https:\/\/www.skolverket.se\/styrning-och-ansvar\/regler-och-ansvar\/ansvar-i-skolfragor\/tillsynsansvaret\"\u003ethe Swedish National Agency for Education's guidance on supervision responsibility\u003c\/a\u003e. \u003cstrong\u003eRisk assessment:\u003c\/strong\u003e the employer has its own responsibility for workplace risks and local procedures according to applicable regulations; see \u003ca href=\"https:\/\/www.av.se\/arbetsmiljoarbete-och-inspektioner\/arbeta-med-arbetsmiljon\/systematiskt-arbetsmiljoarbete\/riskbedomning\/\"\u003ethe Swedish Work Environment Authority\u003c\/a\u003e. \u003cstrong\u003ePersonal data:\u003c\/strong\u003e student data must be handled with a legal basis, data minimization, and appropriate security. See \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/skola-och-forskola\/\"\u003ethe Swedish Authority for Privacy Protection's guidance\u003c\/a\u003e. Complete class lists, sensitive data, and protected identities should not be entered into publicly shared files.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\n\u003ch3\u003eWho is responsible for the students during the school trip?\u003c\/h3\u003e\n\n\u003cp\u003eThe school authority has the ultimate supervision responsibility during an education-related trip. Practical supervision must be planned and adapted to the student group and conditions on site.\u003c\/p\u003e\n\n\u003ch3\u003eMust guardians always sign a consent form?\u003c\/h3\u003e\n\n\u003cp\u003eNo, there is no general automatic rule about a specific consent form for every trip. Check the school's procedures, the nature of the activity, and when special communication or individual consent is needed.\u003c\/p\u003e\n\n\u003ch3\u003eIs it enough that Excel shows \"Verified\"?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The status is a manual administrative note, not proof that all risks have been eliminated or that the school has fulfilled all obligations.\u003c\/p\u003e\n\n\u003ch3\u003eCan the school put sensitive student data in the Excel sheet?\u003c\/h3\u003e\n\n\u003cp\u003eThe workbook is designed for group ID and numbers, not sensitive personal data. Personally identifiable and protected data needs to be handled in the school's approved system according to the organization's data protection procedures.\u003c\/p\u003e\n\n\u003ch3\u003eAre fillable PDFs or English main templates included?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The PDF files are searchable printable versions. The Word files can be edited. The English User Guide explains the use, but the main templates are in Swedish.\u003c\/p\u003e\n\n\u003ch2\u003eRelated content, sources, and version\u003c\/h2\u003e\n\n\u003cp\u003eSee also \u003ca href=\"\/en\/collections\/skola-forskola-skoljuridik-och-trygghetsarbete\"\u003eSchool \u0026amp; Preschool – School Law and Safety Work\u003c\/a\u003e for other school-related documents. \u003cstrong\u003eProduct version 1.0. AI-assisted legal source check performed November 1, 2026.\u003c\/strong\u003e No independent external legal review of this product version is documented. The ZIP file is later manually linked to Shopify Digital Products before publication.\u003c\/p\u003e\n\n\n\u003c\/div\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56435855753558,"sku":"SKOLUTFLYKT-RISK-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_skolutflykt_huvudbild_1600.png?v=1793541841","url":"https:\/\/mallbutiken.se\/en\/products\/skolutflykt-studiebesok-riskbedomning-tillsyn-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}