{"product_id":"skyddskommitte-arbetsmiljosamverkan-motesprotokoll-atgardsregister-word-pdf-excel","title":"Safety Committee \u0026 Workplace Environment Collaboration – Meeting Minutes, Decisions \u0026 Excel | Word\/PDF","description":"\u003cdiv class=\"mb-product-copy\"\u003e\n\n\u003cp\u003e\u003cstrong\u003eSafety Committee and Workplace Cooperation\u003c\/strong\u003e – a template package for planning meetings, documenting decisions, and monitoring actions in a safety committee. Adapt it to the workplace’s composition, risks, collective agreements, and routines. You get editable Word templates, searchable PDF files, and an Excel register with nine tabs.\u003c\/p\u003e\n\n\u003cdiv style=\"margin:18px 0;padding:18px;background:#f2f6fc;border:1px solid #bbd1e8;border-radius:12px\"\u003e\n\n\u003ch2\u003e01. Package Contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 digital files in a ZIP:\u003c\/strong\u003e five Swedish working documents, plus one Swedish and one English user guide – all in Word and searchable PDF format (\u003cstrong\u003e7 DOCX + 7 PDF\u003c\/strong\u003e) – plus \u003cstrong\u003e1 XLSX\u003c\/strong\u003e with nine tabs. The Word documents are editable; the PDF files are print versions and not interactive PDF forms.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"margin:18px 0;padding:18px;background:#f2f6fc;border:1px solid #bbd1e8;border-radius:12px\"\u003e\n\n\u003ch2\u003e02. What the Files Contain\u003c\/h2\u003e\n\n\u003cp\u003eEstablishment and representation, meeting minutes with decisions and disagreements, agenda and meeting planning, individual decision and action sheet, annual review, two guides, and an Excel register for meetings, committee members, issues, decisions, actions, and verified follow-up.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eDocument Templates in the Package\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"text-align:left;padding:8px;border-bottom:2px solid #bbd1e8\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:8px;border-bottom:2px solid #bbd1e8\"\u003eFunction\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:8px;border-bottom:2px solid #bbd1e8\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Establishment and Representation\u003c\/td\u003e\n\n\u003ctd\u003eWorkplace, legal\/contractual basis, parties and members involved\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Meeting Minutes\u003c\/td\u003e\n\n\u003ctd\u003eWorkplace environment issues, decision reference, responsibility, deadline and adjustment\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Agenda and Meeting Plan\u003c\/td\u003e\n\n\u003ctd\u003eNotice, issues according to Chapter 6, Section 9, and optional local annual calendar\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Decision and Action Sheet\u003c\/td\u003e\n\n\u003ctd\u003ePosition, implementation, disagreement and effectiveness check\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Annual Review\u003c\/td\u003e\n\n\u003ctd\u003eOverall follow-up of cooperation, risks and decisions\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish User Guide\u003c\/td\u003e\n\n\u003ctd\u003eWorkflow, legal boundaries and official sources\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for Swedish working documents\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Excel Register\u003c\/td\u003e\n\n\u003ctd\u003eNine tabs for committee administration and follow-up\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel Register – Nine Tabs and Status Checks\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eOverview, Meetings, Committee Members, Issues, Decisions, Actions, Follow-up, Sources and Read Me.\u003c\/strong\u003e The Excel overview counts meetings, active committee members, issues, decisions, overdue actions, and verified actions. Action status distinguishes between \u003cem\u003eIn Progress\u003c\/em\u003e, \u003cem\u003eCompleted but Not Verified\u003c\/em\u003e, \u003cem\u003eVerified\u003c\/em\u003e, \u003cem\u003eBlocked\u003c\/em\u003e, and \u003cem\u003eCheck Date\u003c\/em\u003e. Entered dates must be valid Excel dates. The register is an administrative tool, not an automatic assessment of compliance with workplace environment laws.\u003c\/p\u003e\n\n\u003ch2\u003eWhen Should a Safety Committee Be Established?\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003ca href=\"https:\/\/data.riksdagen.se\/dokument\/sfs-1977-1160.html\"\u003ethe Work Environment Act (1977:1160), Chapter 6, Section 8\u003c\/a\u003e, a safety committee must be established where at least 50 employees are regularly employed at a workplace. A safety committee must also be appointed at smaller workplaces if the employees request it. The employee representatives are appointed by the competent local employee organization, or by the employees if no such organization exists.\u003c\/p\u003e\n\n\u003cp\u003eAccording to Chapter 6, Section 9, the committee shall, among other things, address occupational health services, workplace environment action plans, changes to premises and work organization, hazardous issues, workplace environment training, and workplace adaptation and rehabilitation. According to Section 9a, a collective agreement may provide for a cooperation body with a different name and a broader mandate. Always check the actual agreement.\u003c\/p\u003e\n\n\u003ch2\u003eWhat Rules Apply to Meetings and Decisions?\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/arbetsmiljoforordning-19771166_sfs-1977-1166\/\"\u003eThe Work Environment Ordinance (1977:1166), Section 8\u003c\/a\u003e states that the number of committee members depends on the number of employees, the nature of the work, and the working conditions. According to Section 9, a committee member may request that a disputed issue be referred to the Swedish Work Environment Authority within the authority’s powers. Decisions should state when the decision is to be implemented. According to Section 10, the employer shall announce the names of safety representatives and committee members at the workplace.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eImportant:\u003c\/strong\u003e The package does not prescribe a universal number of meetings per year, a standard committee size, or an automatic assessment of obligations. The employer’s obligation to conduct systematic workplace environment work remains regardless of the committee’s minutes. Handle personal data with restricted access and minimize data in accordance with \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/arbetsliv\/tillaten-behandling--vilka-krav-galler\/grundlaggande-principer\/\"\u003eIMY’s data protection principles\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003ch2\u003eHow to Use the Package\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eVerify the correct prerequisites, workplace, parties involved, and any cooperation agreement.\u003c\/li\u003e\n\n\u003cli\u003eDocument establishment and representation in template 01.\u003c\/li\u003e\n\n\u003cli\u003eSend a notice and agenda with relevant supporting documents using template 03.\u003c\/li\u003e\n\n\u003cli\u003eDocument the meeting, positions taken, and any disagreements in template 02.\u003c\/li\u003e\n\n\u003cli\u003eDescribe responsibilities, actions, deadlines, and actual inspection results in template 04 and the Excel register.\u003c\/li\u003e\n\n\u003cli\u003eSummarize the year’s work in template 05 and continue separate SAM follow-up where required.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eFrequently Asked Questions\u003c\/h2\u003e\n\n\u003ch3\u003eWhat Is a Safety Committee?\u003c\/h3\u003e\n\n\u003cp\u003eA cooperation body with representatives for employers and employees that monitors and participates in the planning of workplace environment work.\u003c\/p\u003e\n\n\u003ch3\u003eHow Many People Must Serve on the Committee?\u003c\/h3\u003e\n\n\u003cp\u003eThere is no single fixed number that suits all workplaces. According to Section 8 of the Work Environment Ordinance, the number is determined with regard to factors including the number of employees and working conditions.\u003c\/p\u003e\n\n\u003ch3\u003eDoes the Safety Committee Need to Meet Every Month?\u003c\/h3\u003e\n\n\u003cp\u003eThe template does not establish a general statutory meeting frequency. Use the law, any collective agreement, and the actual workplace environment needs to determine the local routine.\u003c\/p\u003e\n\n\u003ch3\u003eWhat Happens if the Committee Members Disagree?\u003c\/h3\u003e\n\n\u003cp\u003eA committee member may request that an issue be reviewed by the Swedish Work Environment Authority to the extent that the issue falls within its powers under Section 9 of the Work Environment Ordinance.\u003c\/p\u003e\n\n\u003ch3\u003eCan the Committee Replace the Employer’s Systematic Workplace Environment Work?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Cooperation and minutes are not a substitute for actual risk assessments, actions, or the employer’s responsibilities.\u003c\/p\u003e\n\n\u003ch3\u003eAre English Working Documents Included?\u003c\/h3\u003e\n\n\u003cp\u003eThe working templates are in Swedish. A separate English User Guide is included to facilitate use.\u003c\/p\u003e\n\n\u003ch2\u003eRelated Templates\u003c\/h2\u003e\n\n\u003cp\u003eSupplement with \u003ca href=\"\/en\/products\/val-av-skyddsombud-arbetsmiljoombud-valprotokoll-underrattelse-word-pdf-excel\"\u003eselection of safety representatives and workplace environment representatives\u003c\/a\u003e, the \u003ca href=\"\/en\/products\/sam-arbetsmiljopaket-2026-systematiskt-arbetsmiljoarbete\"\u003eSAM Workplace Environment Package\u003c\/a\u003e, \u003ca href=\"\/en\/products\/skyddsrond-arbetsmiljorond-2026-2027-checklista-riskbedomning-handlingsplan-word-pdf-excel\"\u003esafety rounds and workplace environment rounds\u003c\/a\u003e, or \u003ca href=\"\/en\/collections\/hr-arbetsratt-visselblasning-mallar\"\u003eHR and workplace environment templates\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003csmall\u003eVersion 1.0 · Source Control October 23, 2026 · Swedish Law · 15 digital files in a ZIP · 7 DOCX, 7 PDF, and 1 XLSX.\u003c\/small\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55990924804438,"sku":"SKYDDSKOMMITTE-SAM-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/skyddskommitte-huvudbild-1600.webp?v=1792755558","url":"https:\/\/mallbutiken.se\/en\/products\/skyddskommitte-arbetsmiljosamverkan-motesprotokoll-atgardsregister-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}