{"product_id":"styrelsebeslut-per-capsulam-ideell-forening-word-pdf-excel","title":"Board decision per capsule – Non-profit organization | Word\/PDF\/Excel","description":"\n\u003cp\u003e\u003cstrong\u003eBoard decisions per capsulam for non-profit organizations\u003c\/strong\u003e – Word, PDF and Excel document templates for boards that need to prepare and document a \u003cstrong\u003ewritten decision without a meeting\u003c\/strong\u003e, when the organization's own rules actually permit the procedure. The templates help you keep decision proposals, individual statements, a documented decision and subsequent implementation separate.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eImportant before purchase and use:\u003c\/strong\u003e A non-profit organization does not have a general right to use per capsulam for every matter. Always check the current bylaws, decision mandate, board composition, opportunity for discussion and any requirements for participation, signature and meeting. In case of uncertainty or objections: use a proper meeting or let a qualified advisor review the matter. The templates do not automatically create a valid decision.\u003c\/p\u003e\n\u003ch2\u003eWhen are written board decisions appropriate?\u003c\/h2\u003e\n\u003cp\u003eFor a limited board matter where the same decision proposal can be communicated to all eligible members and where the organization's bylaws or other relevant decision-making rules actually allow written processing. The package is not designed to replace an annual general meeting, a properly convened meeting or special formal requirements, nor to bypass a member's request for deliberation.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #1B5E99;border-radius:10px;background:#EDF5FC;padding:16px 18px;margin:20px 0\"\u003e\n\n\u003ch3 style=\"margin:0 0 8px\"\u003e01. Package contents\u003c\/h3\u003e\n\n\u003cp\u003eFive practical working documents, a Swedish user guide and an English User Guide, each in editable Word and a corresponding searchable PDF, plus an Excel tool with nine tabs. \u003cstrong\u003e7 DOCX + 7 PDF + 1 XLSX = 15 files in total.\u003c\/strong\u003e Word and PDF are two formats of seven documents, not fourteen independent templates.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #1B5E99;border-radius:10px;background:#F8FBFE;padding:16px 18px;margin:20px 0\"\u003e\n\n\u003ch3 style=\"margin:0 0 8px\"\u003e02. What the files contain\u003c\/h3\u003e\n\n\u003cp\u003eMatter presentation with decision and bylaws check, individual member statements, minutes with an explicit choice between decision and no decision, participation\/objection matrix, implementation and follow-up plan, two guides and Excel for traceable administrative statuses.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eAll files and what they are used for\u003c\/h2\u003e\n\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border-bottom:2px solid #1B5E99\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border-bottom:2px solid #1B5E99\"\u003eFunction\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border-bottom:2px solid #1B5E99\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border-bottom:2px solid #1B5E99\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003ePresentation for written decision\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eMatter, decision proposal, bylaws and mandate check and distribution\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eMember statement \u0026amp; participation\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSeparate messages on method, factual proposal, objections and need for a meeting\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eMinutes for per capsulam decision\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eParticipation, exact proposal, legal assessment of procedure, decision\/no decision\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eParticipation matrix \u0026amp; objection log\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eCheck of who received the material, responded, is pending and requested a meeting\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eImplementation plan \u0026amp; follow-up\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eResponsibility, decided actions, actual implementation and separate verification\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSwedish user guide\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eStep-by-step, limitations, legal checks and Excel\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eEnglish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eInstructions for the Swedish documents under the association's rules\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eExcel tool with nine tabs\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eMatter, statement, decision and action register with manual statuses\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"border-bottom:1px solid #dfe9f2;padding:9px;vertical-align:top\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\n\u003ch2\u003eThe Excel tool – nine working tabs\u003c\/h2\u003e\n\u003cp\u003eOverview, Matters, Members, Statements, Decisions, Actions, Deviations, Checks and Read me. The tool counts registered matters, statements, objections\/request for a meeting and administrative actions. Statuses such as \u003cem\u003epreparation\u003c\/em\u003e, \u003cem\u003eno decision\u003c\/em\u003e, \u003cem\u003ecompleted\u003c\/em\u003e and \u003cem\u003everified\u003c\/em\u003e are kept separate.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eExcel does not check\u003c\/strong\u003e if the organization's bylaws permit written decisions, if the required majority or signature is present, if there is a conflict of interest or if a decision is legally binding. Such an assessment is only recorded after actual human review. The workbook is prepared for 200 matters and 300 statements.\u003c\/p\u003e\n\u003ch2\u003eHow the organization uses the package\u003c\/h2\u003e\n\u003col\u003e\n\n\u003cli\u003eCheck the latest adopted bylaws, minutes of the board election and decision mandate.\u003c\/li\u003e\n\n\u003cli\u003eTest if this particular matter can be decided in writing without a meeting.\u003c\/li\u003e\n\n\u003cli\u003eCreate an unambiguous, version-marked decision proposal with the same attachments for everyone who is to participate.\u003c\/li\u003e\n\n\u003cli\u003eReceive separate, verifiable answers and register the request for discussion, objections and any conflict of interest.\u003c\/li\u003e\n\n\u003cli\u003eIf a requirement cannot be verified, document \u003cstrong\u003eno decision\u003c\/strong\u003e and switch to a proper meeting procedure.\u003c\/li\u003e\n\n\u003cli\u003eOnly after actual review: complete and adjust\/sign the minutes according to the organization's applicable rules.\u003c\/li\u003e\n\n\u003cli\u003eFollow the decided tasks in the action plan and check the implementation separately.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal prerequisites\u003c\/h2\u003e\n\u003cp\u003eThe Swedish Tax Agency's guidance describes that a non-profit organization is based on adopted bylaws and an elected board and that the bylaws should regulate how decisions are made and how the board works. It is therefore not correct to borrow the per capsulam routines of a company meeting or a limited company board without an independent review of the organization's prerequisites. \u003ca href=\"https:\/\/www4.skatteverket.se\/rattsligvagledning\/edition\/2026.12\/1742.html\"\u003eSwedish Tax Agency: manage a non-profit organization\u003c\/a\u003e · \u003ca href=\"https:\/\/www.mucf.se\/kunskap-och-utbildningar\/civilsamhalle\/stod-for-det-civila-samhallet\/starta-och-driva-ideell-forening\"\u003eMUCF: start and run a non-profit organization\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003ePersonal data in board materials and minutes must be handled according to applicable GDPR rules. Particularly sensitive data should not be distributed in open Excel registers. \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/forening\/\"\u003eIMY: organizations and personal data\u003c\/a\u003e.\u003c\/p\u003e\n\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\n\u003ch3\u003eCan a non-profit organization decide per capsulam?\u003c\/h3\u003e\u003cp\u003eIt depends on the organization's actual bylaws, authority and decision-making method. There is no general rule that makes all written board decisions valid. Check the prerequisites before using the template.\u003c\/p\u003e\n\u003ch3\u003eIs an email with \"yes\" from a member automatically a vote?\u003c\/h3\u003e\u003cp\u003eNo, the meaning of the email must be assessed against the decided procedure, the correct version of the proposal and who has the right to participate. Silence and conditional answers are not treated as unconditional approval.\u003c\/p\u003e\n\u003ch3\u003eWhat happens if someone requests discussion?\u003c\/h3\u003e\u003cp\u003eThe organization should not continue as if there were consensus. Check the bylaws and handle the matter in a proper meeting or through another correct decision-making procedure.\u003c\/p\u003e\n\u003ch3\u003eAre signatures required?\u003c\/h3\u003e\u003cp\u003eIt depends on the procedure and the organization's actual rules. The package contains space for checking approval and signature but does not guarantee that a particular e-signature method is sufficient.\u003c\/p\u003e\n\u003ch3\u003eCan the decision be used with the bank?\u003c\/h3\u003e\u003cp\u003eNot always. Bank authority, signing authority and external powers of attorney must be verified separately. An internal decision protocol does not automatically replace other documents.\u003c\/p\u003e\n\u003ch3\u003eIs there an English main template?\u003c\/h3\u003e\u003cp\u003eNo. Six working documents including a Swedish user guide are in Swedish and a special English User Guide provides explanations. It does not adapt the documents to foreign law.\u003c\/p\u003e\n\u003ch2\u003eRelated products and guidance\u003c\/h2\u003e\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/foreningsprotokoll-arsmote-styrelse-2026-2027\"\u003eOrganization minutes for annual general meeting and board meeting\u003c\/a\u003e – for an actual meeting.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/firmateckningsbeslut-bankbehorighet-ideell-forening-mall\"\u003eSigning authority decision and bank authority for non-profit organization\u003c\/a\u003e – when external representative authority is to be documented.\u003c\/li\u003e\n\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/blogs\/foretag\/foreningsprotokoll-arsmote-styrelsemote-guide\"\u003eGuide: minutes for board meeting and annual general meeting\u003c\/a\u003e – compare documentation at a meeting with written decisions without a meeting.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\u003ch2\u003eSources and version information\u003c\/h2\u003e\n\u003cp\u003e\u003ca href=\"https:\/\/www4.skatteverket.se\/rattsligvagledning\/edition\/2026.13\/1741.html\"\u003eSwedish Tax Agency – form a non-profit organization\u003c\/a\u003e · \u003ca href=\"https:\/\/www4.skatteverket.se\/rattsligvagledning\/edition\/2026.12\/1742.html\"\u003eSwedish Tax Agency – manage a non-profit organization\u003c\/a\u003e · \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/forening\/\"\u003eIMY – organizations' personal data\u003c\/a\u003e · \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/TXT\/?uri=CELEX:32016R0679\"\u003eGDPR (EU) 2016\/679\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003eVersion 1.0 · AI-assisted source check on November 1, 2026. No external legal review, authority review or general legal validity guarantee is claimed. Delivered as a digital ZIP download after the product is later manually linked to Shopify Digital Products and published by the store.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56438810607958,"sku":"PERCAPS-FOR-STYRELSE-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_styrelsebeslut_per_capsulam_huvudbild_1600.png?v=1793573852","url":"https:\/\/mallbutiken.se\/en\/products\/styrelsebeslut-per-capsulam-ideell-forening-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}