{"product_id":"utstallaravtal-monterbokning-ideell-forening-word-pdf-excel","title":"Exhibitor Agreement \u0026 Booth Booking – Non-profit Organization | Word\/PDF\/Excel","description":"\n\u003cp\u003e\u003cstrong\u003eExhibitor Agreement \u0026amp; Stand Booking for Non-Profit Organizations\u003c\/strong\u003e – a professional document package in Word, PDF, and Excel for organizations that offer exhibition spaces at trade fairs, exhibitions, and other events. Document booking terms, stand equipment, payment, practical rules, and handover procedures.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eImportant:\u003c\/strong\u003e The template is limited to agreements with organizational or corporate exhibitors and is not designed as a consumer agreement. Event permits, the venue's right to grant access, actual authority to represent, tax issues, and selected contractual terms must be reviewed for the specific situation. A booking request is not a completed agreement.\u003c\/p\u003e\n\u003ch2\u003eWhen is an exhibitor agreement used?\u003c\/h2\u003e\n\u003cp\u003eWhen a non-profit organization acting as an organizer is to provide a specific space for an exhibiting organization or company, with agreed times, equipment, and compensation. The exhibitor agreement governs the relationship between the parties – it does not replace the event plan itself, a venue rental agreement, or any application for a government permit.\u003c\/p\u003e\n\u003cdiv style=\"border:2px solid #1B5E99;border-radius:10px;background:#EDF5FC;padding:17px 19px;margin:20px 0\"\u003e\n\n\u003ch3 style=\"margin:0 0 8px\"\u003e01. Package Contents\u003c\/h3\u003e\n\n\u003cp\u003eFive independent working documents, a Swedish user guide, and an English User Guide – each document in both editable Word and corresponding searchable PDF – as well as an Excel tool with nine tabs. \u003cstrong\u003e7 Word + 7 PDF + 1 Excel = 15 customer files.\u003c\/strong\u003e Word and PDF are two format versions of the same seven documents.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003cdiv style=\"border:2px solid #1B5E99;border-radius:10px;background:#FAFCFE;padding:17px 19px;margin:20px 0\"\u003e\n\n\u003ch3 style=\"margin:0 0 8px\"\u003e02. What the Files Contain\u003c\/h3\u003e\n\n\u003cp\u003eExhibitor agreement, stand and price appendix, safety and practical rules, check-in and check-out protocols, amendment and cancellation documents, two guides, and Excel registers for exhibitors, stand locations, agreements, invoices, payments, and actions.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003ch2\u003eFile-by-File – Function and Format\u003c\/h2\u003e\n\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border-bottom:2px solid #1B5E99\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border-bottom:2px solid #1B5E99\"\u003eFunction\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border-bottom:2px solid #1B5E99\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth style=\"text-align:left;padding:9px;border-bottom:2px solid #1B5E99\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eExhibitor Agreement\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eParties, stand, compensation, liability, cancellation, and signature\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eStand Booking and Price Appendix\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eStand ID, equipment, additions, and fee terms\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003ePractical Exhibitor Rules\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eAccess, order, responsibility matrix, and safety boundaries\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eCheck-in\/Check-out Protocol\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eItems handed over, observations, and return\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eAmendment, Cancellation, and Post-Event Report\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eNew party agreements and documented outcomes\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eSwedish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eStep-by-step, sources, formalities, and status logic\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eEnglish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eEnglish explanation of the Swedish documents\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eExcel – Booking Administration\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003e9 tabs: bookings, locations, finances, events, actions\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dfe8f1;vertical-align:top\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\n\u003ch2\u003eExcel for Stand Booking and Follow-up\u003c\/h2\u003e\n\u003cp\u003eThe Excel workbook has nine tabs: Overview, Exhibitor, Locations, Bookings, Finances, Events, Actions, Controls, and Read Me. It summarizes, among other things, registered exhibitors, preliminary and confirmed bookings, agreed amounts for confirmed bookings, registered invoice amounts, actual payments, and administrative action statuses.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eThe automation does not determine that an agreement is legally valid or that an amount is an enforceable debt.\u003c\/strong\u003e Excel does not calculate VAT, statutory deadlines, insurance coverage, or the right to cancellation fees. These issues require factual documentation and manual assessment.\u003c\/p\u003e\n\u003ch2\u003eHow to Work with the Templates\u003c\/h2\u003e\n\u003col\u003e\n\n\u003cli\u003eCheck who owns or controls the event venue, as well as the organizer's and exhibitor's authorities.\u003c\/li\u003e\n\n\u003cli\u003eAssess any need for police permits, other permits, or notifications.\u003c\/li\u003e\n\n\u003cli\u003eSpecify the stand, area, deliveries, fee, and VAT indication based on an actual review.\u003c\/li\u003e\n\n\u003cli\u003eChoose a suitable cancellation option and remove the unselected options.\u003c\/li\u003e\n\n\u003cli\u003eHave both parties accept the same agreement version with the same appendices; only then register the booking as confirmed.\u003c\/li\u003e\n\n\u003cli\u003eDocument check-in and check-out, as well as actual observations.\u003c\/li\u003e\n\n\u003cli\u003eRecord any amendment and cancellation separately from the original agreement, invoicing, and payment.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\u003ch2\u003eLegal Prerequisites\u003c\/h2\u003e\n\u003cp\u003eThe starting point is the \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/lag-1915218-om-avtal-och-andra-rattshandlingar_sfs-1915-218\/\"\u003eContracts Act (1915:218)\u003c\/a\u003e, including issues of offer, acceptance, and proper authority. An organization must also ensure its own bylaws, decisions, and right to grant access to the area. \u003ca href=\"https:\/\/polisen.se\/tjanster-tillstand\/tillstand-ansok\/anordna-arrangemang\/\"\u003eThe Swedish Police describe permits and notifications for events\u003c\/a\u003e; some markets and trade fairs are public events.\u003c\/p\u003e\n\u003cp\u003ePersonal data in bookings requires an appropriate assessment under \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/TXT\/?uri=CELEX:32016R0679\"\u003eGDPR\u003c\/a\u003e. The \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/marknadsforingslag-2008486_sfs-2008-486\/\"\u003eMarketing Act\u003c\/a\u003e may also be relevant for electronic advertising. A stand booking does not generally imply approval for marketing communications.\u003c\/p\u003e\n\u003cp\u003e\u003cstrong\u003eNot Included:\u003c\/strong\u003e Guaranteed permit review, tax advice for a specific event, special security inspection, certificate of insurance, or pre-filled cancellation terms that can be used without review by the parties.\u003c\/p\u003e\n\u003ch2\u003eFrequently Asked Questions\u003c\/h2\u003e\n\u003ch3\u003eWhen Does the Stand Booking Become Binding?\u003c\/h3\u003e\u003cp\u003eIt depends on the actual contracting process. This product distinguishes a request or preliminary reservation from an offer that has actually been accepted by authorized parties on the same terms.\u003c\/p\u003e\n\u003ch3\u003eDoes the Organizer Need a Permit for a Trade Fair?\u003c\/h3\u003e\u003cp\u003eA permit or notification may be required, depending on the location and circumstances. The exhibitor agreement is not a government permit. Check the actual event with the relevant authority.\u003c\/p\u003e\n\u003ch3\u003eHow Are Cancellation and Refunds Handled?\u003c\/h3\u003e\u003cp\u003eThe parties need to have clear, selected, and accepted cancellation terms or reach a special agreement. A request for cancellation does not automatically mean a refund or cancellation fee.\u003c\/p\u003e\n\u003ch3\u003eDoes Excel Calculate VAT and Legal Payment Deadlines?\u003c\/h3\u003e\u003cp\u003eNo. Excel summarizes registered amounts but does not automatically calculate VAT, due dates, or the legal obligation to compensate.\u003c\/p\u003e\n\u003ch3\u003eCan Word and PDF Be Edited?\u003c\/h3\u003e\u003cp\u003eThe Word documents are editable. The PDF files are searchable and printable; interactive PDF form fields are not included as a verified feature.\u003c\/p\u003e\n\u003ch3\u003eIs the Main Agreement in English?\u003c\/h3\u003e\u003cp\u003eNo. The main agreement and the practical working templates are in Swedish. The English user guide only provides support for how these Swedish documents are used.\u003c\/p\u003e\n\u003ch2\u003eRelated Documents\u003c\/h2\u003e\n\u003cul\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/evenemangsplan-funktionarsschema-ideell-forening-mall\"\u003eEvent Plan and Staff Schedule\u003c\/a\u003e – planning and staffing of the event.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/sakerhetsplan-incidentrapport-foreningsarrangemang-word-pdf-excel\"\u003eSafety Plan and Incident Report\u003c\/a\u003e – special security organization and event documentation.\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003ca href=\"\/en\/products\/lokalbokning-uthyrningsvillkor-ideell-forening-mall\"\u003eVenue Booking and Rental Terms\u003c\/a\u003e – other situations involving the granting of access to an organization's premises.\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\u003cp\u003e\u003cstrong\u003eFurther Reading:\u003c\/strong\u003e \u003ca href=\"\/en\/blogs\/foretag\/planera-foreningsarrangemang-tillstand-sakerhet-anmalan\"\u003ePlan an Event for a Non-Profit Organization – Permits, Safety, and Notifications\u003c\/a\u003e.\u003c\/p\u003e\n\u003ch2\u003eSources and Version\u003c\/h2\u003e\n\u003cp\u003eOfficial references: \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/lag-1915218-om-avtal-och-andra-rattshandlingar_sfs-1915-218\/\"\u003eSFS 1915:218\u003c\/a\u003e · \u003ca href=\"https:\/\/polisen.se\/tjanster-tillstand\/tillstand-ansok\/anordna-arrangemang\/\"\u003eSwedish Police Authority\u003c\/a\u003e · \u003ca href=\"https:\/\/eur-lex.europa.eu\/legal-content\/SV\/TXT\/?uri=CELEX:32016R0679\"\u003eGDPR\u003c\/a\u003e · \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/marknadsforingslag-2008486_sfs-2008-486\/\"\u003eMarketing Act\u003c\/a\u003e.\u003c\/p\u003e\n\u003cp\u003eVersion 1.0 · AI-assisted legal source review 2026-11-02. No documented external legal review. Sweden. The completed ZIP is stored internally on Google Drive and later manually linked to Shopify Digital Products before publication.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56439235445078,"sku":"UTSTALL-FORENING-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_utstallaravtal_monterbokning_huvudbild_1600.png?v=1793579389","url":"https:\/\/mallbutiken.se\/en\/products\/utstallaravtal-monterbokning-ideell-forening-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}