{"product_id":"val-av-skyddsombud-arbetsmiljoombud-valprotokoll-underrattelse-word-pdf-excel","title":"Selection of safety representative \u0026 workplace environment representative – Selection protocol, notification \u0026 Excel | Word\/PDF","description":"\u003cdiv class=\"mb-product-copy\"\u003e\n\n\u003cp\u003e\u003cstrong\u003eSelection of safety representatives and workplace environment representatives\u003c\/strong\u003e – editable document templates for documenting a correct selection, defining areas of protection, notifying the employer, and following terms of office. The package is aimed at eligible employee organizations, employees, and businesses that administer the workplace environment organization. Includes five working documents, two guides, and an Excel register.\u003c\/p\u003e\n\n\u003cdiv style=\"margin:18px 0;padding:18px;background:#f1f6fb;border:1px solid #b8cbe2;border-radius:12px\"\u003e\n\n\u003ch2\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 files in a digital ZIP\u003c\/strong\u003e: five Swedish working templates, one Swedish user guide, and one English User Guide – all in editable Word and searchable PDF (7 DOCX + 7 PDF), as well as an Excel register with nine tabs (1 XLSX). The PDF versions are for reading and printing, not interactive fillable PDF forms.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"margin:18px 0;padding:18px;background:#f1f6fb;border:1px solid #b8cbe2;border-radius:12px\"\u003e\n\n\u003ch2\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003eSelection minutes for safety representatives, written notification to the employer, area of protection description, decision-making basis for chief safety representatives and alternates, form for change of mandate and selection of alternates, two guides, and an Excel register for workplaces, representatives, mandates, areas of protection, notifications, and follow-up.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhich documents are included?\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"padding:8px;text-align:left;border-bottom:2px solid #b8cbe2\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"padding:8px;text-align:left;border-bottom:2px solid #b8cbe2\"\u003eFunction\u003c\/th\u003e\n\n\u003cth style=\"padding:8px;text-align:left;border-bottom:2px solid #b8cbe2\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eSelection minutes – safety representative\u003c\/td\u003e\n\n\u003ctd\u003eEligible appointing party, candidate, decision, area, and term of office\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eNotification to the employer\u003c\/td\u003e\n\n\u003ctd\u003eName, address, area of protection, term of office, and delivery receipt\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eArea of protection description\u003c\/td\u003e\n\n\u003ctd\u003eWorkplace, departments, shifts, communication channels, and boundaries\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eChief safety representative and alternates\u003c\/td\u003e\n\n\u003ctd\u003eDecision, coordination, assignment, and information to those affected\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eChange of mandate and selection of alternates\u003c\/td\u003e\n\n\u003ctd\u003eChange of safety representative, replaced person, and updated notification\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eSwedish user guide\u003c\/td\u003e\n\n\u003ctd\u003eStep-by-step, legal boundaries, and authority sources\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eEnglish User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish instructions for the Swedish legal documents\u003c\/td\u003e\n\n\u003ctd\u003eDOCX\/PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003eExcel register\u003c\/td\u003e\n\n\u003ctd\u003eNine tabs with administrative statuses and control fields\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel register – nine tabs\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eOverview, Workplaces, Representatives, Mandates, Areas of Protection, Notifications, Actions, Sources, and Read Me.\u003c\/strong\u003e The overview counts registered workplaces and representatives, marked active mandates, pending notifications, and open actions. The mandate tab warns of missing or unreasonable dates. Administrative status does not automatically mean a valid selection or legal assessment.\u003c\/p\u003e\n\n\u003ch2\u003eHow the template package is used\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eCheck whether one or more safety representatives should be appointed and who has the right to appoint them.\u003c\/li\u003e\n\n\u003cli\u003eEstablish the workplace, areas of protection, work shifts, and conditions.\u003c\/li\u003e\n\n\u003cli\u003eDocument the actual selection in the minutes according to the eligible party's order.\u003c\/li\u003e\n\n\u003cli\u003eCheck the term of office and any alternates or chief safety representatives.\u003c\/li\u003e\n\n\u003cli\u003eProvide written notification to the employer as soon as possible after the selection.\u003c\/li\u003e\n\n\u003cli\u003eDocument the receipt, the employer's acknowledgment, and future changes in the Excel register.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eWho selects safety representatives?\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/arbetsmiljolag-19771160_sfs-1977-1160\/\"\u003ethe Work Environment Act (1977:1160) Chapter 6, Section 2\u003c\/a\u003e, safety representatives are normally appointed by a local employee organization that is or usually is bound by a collective agreement with the employer. If no such organization exists, the employees appoint the representatives. \u003cstrong\u003eThe employer does not appoint safety representatives.\u003c\/strong\u003e At a workplace with at least five regularly employed persons, one or more safety representatives must be appointed; other workplaces may also be covered if working conditions require it.\u003c\/p\u003e\n\n\u003ch2\u003eTerm of office, chief safety representative, and notification\u003c\/h2\u003e\n\n\u003cp\u003eAccording to \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/arbetsmiljoforordning-19771166_sfs-1977-1166\/\"\u003ethe Work Environment Ordinance (1977:1166) Section 6\u003c\/a\u003e, safety representatives and alternates are normally appointed for three years, but circumstances may justify exceptions. If there are several safety representatives, one of them shall be appointed chief safety representative according to the Work Environment Act Chapter 6, Section 3.\u003c\/p\u003e\n\n\u003cp\u003eAccording to the Work Environment Ordinance Section 10, the person who has conducted the selection shall as soon as possible provide \u003cstrong\u003ewritten information about the name, address, area of protection, and term of office\u003c\/strong\u003e to the employer. In the case of selecting alternates, the person being replaced must be stated. The employer shall make the names of the safety representatives known at the workplace. See also \u003ca href=\"https:\/\/www.av.se\/arbetsmiljoarbete-och-inspektioner\/skyddsombud-och-arbetsmiljoombud\/\"\u003ethe Swedish Work Environment Authority's guidance\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003ch2\u003eData protection and special situations\u003c\/h2\u003e\n\n\u003cp\u003eHandle personal data in accordance with GDPR, limit the dissemination of address details, and use a reasonable retention policy. See \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/arbetsliv\/tillaten-behandling--vilka-krav-galler\/grundlaggande-principer\/\"\u003eIMY on personal data in the workplace\u003c\/a\u003e. Regional safety representatives, ships, special collective agreements, or internal union election procedures may require adaptation. The templates are administrative document aids, not an automatic appointment process.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions about safety representatives\u003c\/h2\u003e\n\n\u003ch3\u003eMust a workplace have safety representatives?\u003c\/h3\u003e\n\n\u003cp\u003eWorkplaces with at least five regularly employed workers must have one or more safety representatives. Smaller workplaces may also need them if working conditions require it.\u003c\/p\u003e\n\n\u003ch3\u003eCan the employer appoint the safety representative themselves?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The selection is made by the eligible local employee organization or, if no such organization exists, by the employees.\u003c\/p\u003e\n\n\u003ch3\u003eHow long does the mandate last?\u003c\/h3\u003e\n\n\u003cp\u003eUsually three years, unless special circumstances according to the Work Environment Ordinance Section 6 lead to otherwise.\u003c\/p\u003e\n\n\u003ch3\u003eWhat must be provided to the employer?\u003c\/h3\u003e\n\n\u003cp\u003eWritten notification including the representative's name and address, area of protection, and term of office. In the case of a change, state which representative is being replaced.\u003c\/p\u003e\n\n\u003ch3\u003eCan the Excel register replace the selection minutes?\u003c\/h3\u003e\n\n\u003cp\u003eNo. A register entry does not replace the selection itself and the notification from the correct party.\u003c\/p\u003e\n\n\u003ch3\u003eAre English working forms included?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The five working templates are in Swedish; an English User Guide complements them.\u003c\/p\u003e\n\n\u003ch2\u003eRelated documents and guides\u003c\/h2\u003e\n\n\u003cp\u003eFeel free to complement with \u003ca href=\"\/en\/products\/sam-arbetsmiljopaket-2026-systematiskt-arbetsmiljoarbete\"\u003eSAM Workplace Environment Package\u003c\/a\u003e, \u003ca href=\"\/en\/products\/skyddsrond-arbetsmiljorond-2026-2027-checklista-riskbedomning-handlingsplan-word-pdf-excel\"\u003esafety rounds and workplace environment rounds\u003c\/a\u003e, and \u003ca href=\"\/en\/collections\/hr-arbetsratt-visselblasning-mallar\"\u003eHR and workplace environment templates\u003c\/a\u003e.\u003c\/p\u003e\n\n\u003cp\u003e\u003csmall\u003eVersion 1.0 · Source controlled 23 October 2026 · Swedish law · 15 digital customer files in a ZIP archive.\u003c\/small\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\u003csection data-mb-article-backlink=\"20261024-group42\" style=\"border:1px solid #cbddeb;border-radius:10px;padding:16px 18px;background:#f4f8fb;margin:22px 0\"\u003e\u003ch2 style=\"margin:0 0 8px;font-size:1.25em\"\u003eSafety representative or safety committee?\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003e\u003ca href=\"\/en\/blogs\/arbetsmiljo-hr-guider\/arbetsmiljosamverkan-apt-skyddsombud-skyddskommitte-dokument\"\u003eRead the guide on safety representatives, safety committees, and workplace meetings\u003c\/a\u003e. The guide explains what belongs to each forum and what needs to be checked according to Swedish law.\u003c\/p\u003e\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55987831734614,"sku":"SKYDDSOMBUDSVAL-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/skyddsombudsval-huvudbild-1600.webp?v=1792750916","url":"https:\/\/mallbutiken.se\/en\/products\/val-av-skyddsombud-arbetsmiljoombud-valprotokoll-underrattelse-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}