{"product_id":"valberedning-brf-nominering-kandidatunderlag-valforslag-word-pdf-excel","title":"Election Preparation for Housing Associations – nominations, candidate information and election proposals | Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" class=\"mb-product-information\" style=\"line-height:1.64;color:#173A52\"\u003e\n\u003cp\u003e\u003cstrong\u003eBRF election committee – template package for nominations, candidate dialogue, the election committee's proposal and handover before the annual general meeting.\u003c\/strong\u003e For housing cooperatives that need to collect nominations, compare candidates' objective qualifications and present clear election proposals. You get five editable Swedish working templates, Swedish and English user guides and an Excel register with nine tabs – all in one digital document package.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eShort answer:\u003c\/strong\u003e A housing cooperative has \u003cstrong\u003eno general statutory obligation\u003c\/strong\u003e to have an election committee, but it may be required by the bylaws. The election committee prepares \u003cstrong\u003eproposals\u003c\/strong\u003e; it is the competent annual general meeting that actually elects the board, subject to the deviations permitted by law and the bylaws. The templates do not replace meeting minutes, bylaws or registration with the Swedish Companies Registration Office.\u003c\/p\u003e\n\n\u003cdiv style=\"border:1px solid #B9D5E1;border-left:5px solid #236783;border-radius:12px;background:#EAF3F7;padding:18px 20px;margin:22px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 9px;color:#173A52;font-size:1.3rem\"\u003e01. Package contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 customer files:\u003c\/strong\u003e seven separate documents in editable \u003cstrong\u003eWord\/DOCX\u003c\/strong\u003e and corresponding \u003cstrong\u003esearchable PDF\u003c\/strong\u003e (14 files), plus \u003cstrong\u003eone Excel workbook\/XLSX\u003c\/strong\u003e. Five working documents in Swedish, one Swedish user guide and one English User Guide for the Swedish documents. Excel contains seven registers, an overview and instructions – nine tabs in total. Delivery format: digital ZIP, manually activated by the store after completion.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"border:1px solid #B9D5E1;border-left:5px solid #236783;border-radius:12px;background:#FFFFFF;padding:18px 20px;margin:22px 0\"\u003e\n\n\u003ch2 style=\"margin:0 0 9px;color:#173A52;font-size:1.3rem\"\u003e02. What the files contain\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eNomination form\u003c\/strong\u003e with candidate and proposed role; \u003cstrong\u003ecandidate dialogue\u003c\/strong\u003e and confirmation of interest; \u003cstrong\u003ecompetence matrix\u003c\/strong\u003e with objective assessment points; \u003cstrong\u003eelection committee's election proposal\u003c\/strong\u003e to submit to the annual general meeting; \u003cstrong\u003ehandover journal\u003c\/strong\u003e with follow-up of actual meeting decisions and privacy-compliant handling. The guides explain legal boundaries. Excel provides administrative status and completion signals – \u003cstrong\u003enever an automatic decision on eligibility or election results\u003c\/strong\u003e.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhen are the templates suitable?\u003c\/h2\u003e\n\n\u003cp\u003eFor \u003cstrong\u003eelection committees in housing cooperatives\u003c\/strong\u003e, property managers and boards that want to structure recruitment for an upcoming annual general meeting, especially when it is unclear who has been nominated, who has accepted and which mandates are expiring. The entire chain can be followed from member nomination to compiled candidate proposal, without confusing the election committee's recommendation with a formal board election.\u003c\/p\u003e\n\n\u003cp\u003eFor election committees in \u003cem\u003enon-profit associations\u003c\/em\u003e, use \u003ca href=\"\/en\/products\/valberedning-ideell-forening-mallar-word-pdf-excel\"\u003eNon-profit association election committee\u003c\/a\u003e instead. For the board's own meetings, use BRF Board Meeting Minutes. For extraordinary annual general meetings, use BRF Extraordinary Annual General Meeting. These are separate documents with separate purposes.\u003c\/p\u003e\n\n\u003ch2\u003eExact file list – Word, PDF and Excel\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;min-width:580px;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#173A52;color:#fff\"\u003e\n\n\u003cth scope=\"col\" style=\"padding:10px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"padding:10px;text-align:left\"\u003eUse\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"padding:10px;text-align:left\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth scope=\"col\" style=\"padding:10px;text-align:left\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e01 Nomination form\u003c\/td\u003e\n\n\u003ctd\u003eMember nomination, candidate details, desired role\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e02 Candidate dialogue\u003c\/td\u003e\n\n\u003ctd\u003eAssignment information, willingness, screening questions\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e03 Competence matrix\u003c\/td\u003e\n\n\u003ctd\u003eCompare candidates objectively, document checks\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e04 Election committee's election proposal\u003c\/td\u003e\n\n\u003ctd\u003eName, mandate, summary and handover\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e05 Handover journal\u003c\/td\u003e\n\n\u003ctd\u003eActual meeting decisions, archive and deletion\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e06 Swedish user guide\u003c\/td\u003e\n\n\u003ctd\u003eWorkflow, sources, GDPR, limitations\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e07 English User Guide\u003c\/td\u003e\n\n\u003ctd\u003eEnglish guidance for Swedish-language templates\u003c\/td\u003e\n\n\u003ctd\u003eEnglish\u003c\/td\u003e\n\n\u003ctd\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd\u003e08 Excel register\u003c\/td\u003e\n\n\u003ctd\u003eNine tabs for administrative traceability\u003c\/td\u003e\n\n\u003ctd\u003eSwedish\u003c\/td\u003e\n\n\u003ctd\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003cp\u003e\u003cstrong\u003eDocument format:\u003c\/strong\u003e The Word files are editable; the PDF versions are searchable, standard print files but \u003cstrong\u003enot interactive fillable PDF forms\u003c\/strong\u003e. Excel contains 200 empty input rows in each of the seven registers. The package is not translated into English in its entirety; the English file is a user guide, not an English legal form.\u003c\/p\u003e\n\n\u003ch2\u003eThe Excel tool – nine tabs\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eNominations\u003c\/strong\u003e records incoming proposals. \u003cstrong\u003eCandidates\u003c\/strong\u003e documents contact and the candidate's response. \u003cstrong\u003eAssignment\u003c\/strong\u003e provides a mandate and bylaws overview. \u003cstrong\u003eChecks\u003c\/strong\u003e distinguishes between actual checks and outstanding questions. \u003cstrong\u003eMeetings\u003c\/strong\u003e follows the election committee's own work. \u003cstrong\u003eProposals\u003c\/strong\u003e shows proposed roles without implying election results. \u003cstrong\u003eActions\u003c\/strong\u003e follows up on the work. \u003cstrong\u003eOverview\u003c\/strong\u003e summarizes register counts and missing fields. \u003cstrong\u003eRead me\u003c\/strong\u003e provides instructions and legal sources.\u003c\/p\u003e\n\n\u003cp\u003eExample: if a nomination is missing a date or candidate ID, \u003cstrong\u003eCOMPLETE\u003c\/strong\u003e is displayed. When the basic details are filled in, it only shows that the entry has been registered administratively. No Excel formula confirms that the candidate is eligible for election, that the correct annual general meeting has been convened or that a formal decision has been made.\u003c\/p\u003e\n\n\u003ch2\u003eHow the election committee templates are used\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eCheck the association's \u003cstrong\u003eregistered bylaws\u003c\/strong\u003e, how the election committee's mandate has been determined and which mandates are expiring.\u003c\/li\u003e\n\n\u003cli\u003eCollect nominations in document 01; restrict access and avoid unnecessary personal data.\u003c\/li\u003e\n\n\u003cli\u003eContact candidates, inform them of responsibilities and requirements and document their responses in document 02.\u003c\/li\u003e\n\n\u003cli\u003eCompare relevant competencies and manually consider legal\/bylaw-based eligibility requirements in document 03.\u003c\/li\u003e\n\n\u003cli\u003ePrepare the election committee's objective proposal in document 04 and check that the candidates' presentations may be used.\u003c\/li\u003e\n\n\u003cli\u003eSubmit the proposal in accordance with the association's procedures. The annual general meeting may make the actual election decision.\u003c\/li\u003e\n\n\u003cli\u003eAfter the meeting, document the actual election result and necessary follow-up in document 05, with proper protection and deletion of candidate data.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegal starting points for election committees in housing cooperatives\u003c\/h2\u003e\n\n\u003ch3\u003eIs an election committee mandatory in a housing cooperative?\u003c\/h3\u003e\n\n\u003cp\u003eNo, not as a general obligation under the Housing Cooperative Act. The bylaws may, however, state that an election committee shall exist and what duties it shall have. See \u003ca href=\"https:\/\/www.bostadsratterna.se\/kunskapsbanken\/v\/valberedning\" rel=\"nofollow noopener\"\u003eThe Housing Cooperatives' guidance on election committees\u003c\/a\u003e as well as the association's own current bylaws.\u003c\/p\u003e\n\n\u003ch3\u003eWho elects the board – the election committee or the annual general meeting?\u003c\/h3\u003e\n\n\u003cp\u003eAccording to \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/lag-2018672-om-ekonomiska-foreningar_sfs-2018-672\/\" rel=\"nofollow noopener\"\u003ethe Act (2018:672) on economic associations, Chapter 7, Section 6\u003c\/a\u003e, the annual general meeting is generally the body that elects the board, subject to the deviations permitted by law and bylaws. For housing cooperatives, there are special rules in \u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/bostadsrattslag-1991614_sfs-1991-614\/\" rel=\"nofollow noopener\"\u003ethe Housing Cooperative Act, Chapter 9, Section 12\u003c\/a\u003e, including that a certain number of board members must always be elected at the annual general meeting.\u003c\/p\u003e\n\n\u003ch3\u003eWhat screening questions apply to board candidates?\u003c\/h3\u003e\n\n\u003cp\u003eLEF Chapter 7, Sections 1, 7–13 deal among other things with the board's minimum number, who may be a member, EEA residence, impediments, willingness to participate, term of office and the effect of registration. BRL Chapter 9, Section 12 provides special rules for, for example, the spouse or cohabiting partner of a housing cooperative member. Each candidate and the composition of the board as a whole must be assessed individually against law and bylaws. The templates do not provide automatic approval.\u003c\/p\u003e\n\n\u003ch3\u003eHow are candidates' personal data protected?\u003c\/h3\u003e\n\n\u003cp\u003eThe association must comply with GDPR. Only collect strictly necessary data, identify the legal basis and inform the candidates. Restrict access, have a well-thought-out storage and deletion routine and do not publish private interview notes or sensitive data. Read \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/forening\/\" rel=\"nofollow noopener\"\u003eIMY's guidance for associations\u003c\/a\u003e. A candidate's approval of a presentation does not replace a full data protection assessment.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently asked questions about election committees in housing cooperatives\u003c\/h2\u003e\n\n\u003ch3\u003eMust a housing cooperative have an election committee?\u003c\/h3\u003e\n\n\u003cp\u003eNo, there is no general requirement in the Housing Cooperative Act. The bylaws or a meeting decision may, however, specify the mandate.\u003c\/p\u003e\n\n\u003ch3\u003eCan the election committee itself elect a new board member?\u003c\/h3\u003e\n\n\u003cp\u003eNo. It makes recommendations; the election itself is made according to law and bylaws by the competent body, normally the annual general meeting.\u003c\/p\u003e\n\n\u003ch3\u003eCan someone who is not a member of the association be nominated?\u003c\/h3\u003e\n\n\u003cp\u003eIt depends on the applicable rules of law and bylaws. Housing cooperatives have special exceptions for, for example, a housing cooperative member's spouse or cohabiting partner. The check must be done manually.\u003c\/p\u003e\n\n\u003ch3\u003eCan a member of the election committee nominate themselves?\u003c\/h3\u003e\n\n\u003cp\u003eThere is no general statutory ban on self-nomination in the election committee, but bylaws and any conflict of interest\/transparency rules must be considered. The proposal can also be reviewed and supplemented at the annual general meeting.\u003c\/p\u003e\n\n\u003ch3\u003eCan Excel determine who is eligible or has been elected?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Excel shows administrative registrations and missing fields. Eligibility and election results are determined separately according to actual circumstances, law and bylaws.\u003c\/p\u003e\n\n\u003ch3\u003eAre ready-made English legal forms or fillable PDFs included?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Five working templates and a Swedish guide are in Swedish. The English User Guide is a help text. The PDF files are searchable and printable, not interactive forms.\u003c\/p\u003e\n\n\u003ch3\u003eIs this a template for board minutes or annual general meeting minutes?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The package supports \u003cstrong\u003ethe election committee's preparation\u003c\/strong\u003e. Documents for actual meeting and election decisions are needed separately.\u003c\/p\u003e\n\n\u003ch2\u003eVersion, legal sources and transparency\u003c\/h2\u003e\n\n\u003cp\u003eVersion \u003cstrong\u003e1.0 · 2026-11-05\u003c\/strong\u003e. AI-assisted check against the Housing Cooperative Act (1991:614), the Act (2018:672) on economic associations, Bostadsrätterna and IMY. \u003cstrong\u003eNo independent legal review, authority certification or legal guarantee has been performed.\u003c\/strong\u003e Check current laws and your own housing cooperative's registered bylaws before each use.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56485054054742,"sku":"BRF-VALBEREDNING-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_valberedning_brf_huvudbild_1600.png?v=1793897771","url":"https:\/\/mallbutiken.se\/en\/products\/valberedning-brf-nominering-kandidatunderlag-valforslag-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}