{"product_id":"ventilationsfilter-filterbytesjournal-filterregister-service-excel","title":"Ventilation Filter – Filter Replacement Log, Filter Register \u0026 Service Follow-up | Word\/PDF\/Excel","description":"\u003csection lang=\"sv\" style=\"line-height:1.7;color:#17384e\"\u003e\n\u003ch2\u003eVentilation Filters – Filter Replacement Log, Filter Register \u0026amp; Service Follow-up\u003c\/h2\u003e\n\n\u003cp\u003eGet a consolidated structure for \u003cstrong\u003eventilation filters, filter replacement logs, maintenance orders, inspections, completed filter replacements, and non-compliance follow-up\u003c\/strong\u003e. The document templates are suitable for property management, housing cooperatives, property companies, operations managers, and businesses that want to follow up on filter maintenance without mixing planning with actually completed actions.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 customer files:\u003c\/strong\u003e 7 editable Word documents, 7 corresponding searchable PDFs, and 1 Excel workbook with nine tabs. The five work templates are in Swedish; a separate Swedish and English guide are included.\u003c\/p\u003e\n\n\u003cdiv style=\"padding:20px;border:2px solid #c2dae2;border-left:6px solid #197b81;border-radius:10px;background:#eaf4f7;margin:19px 0\"\u003e\n\n\u003ch2 style=\"color:#17384e;margin:0 0 8px\"\u003ePackage Contents\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eFive Swedish work templates, a Swedish user guide, and an English User Guide – all in DOCX and searchable PDF. In addition, an Excel register with nine tabs, seven registration areas, and fourteen automatic summaries. Total \u003cstrong\u003e7 DOCX + 7 PDF + 1 XLSX.\u003c\/strong\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"padding:20px;border:2px solid #c2dae2;border-left:6px solid #197b81;border-radius:10px;background:#ffffff;margin:19px 0\"\u003e\n\n\u003ch2 style=\"color:#17384e;margin:0 0 8px\"\u003eWhat the Files Contain\u003c\/h2\u003e\n\n\u003cp style=\"margin:0\"\u003eFilter register with real article and class designations, secure inspection notes, ordering basis, service handover, filter replacement log, and non-compliance follow-up. Excel clearly distinguishes between \u003cstrong\u003eplanned, ordered, completed, and verified.\u003c\/strong\u003e\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eFile Overview – All Documents\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse;font-size:.92em\"\u003e\n\n\u003cthead\u003e\u003ctr style=\"background:#17384e;color:white\"\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eContent\u003c\/th\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth style=\"padding:10px;text-align:left\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003e01. Filter Register and Responsibility\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eFilter ID, unit, filter class, original article, and maintenance responsibility\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003e02. Inspection Log\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eSecure observation, actual measurements, reporting, and status\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003e03. Filter Order and Plan\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDecision, article check, order, and separate confirmation\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003e04. Filter Replacement Protocol\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eCompleted work, service protocol, and post-inspection\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003e05. Non-compliance and Actions\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDeficiency, action order, completed work, and verified closure\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003e06. Swedish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eWorkflow, legal sources, and technical limitations\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003e07. English User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eEnglish instructions for the Swedish records\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003e08. Excel Register\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eNine tabs with seven registers and 14 automatic key performance indicators\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:10px;border-bottom:1px solid #d2e3e8\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eThe Excel Tool: Nine Tabs\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003eOverview, Filter Register, Inspection, Orders, Replacements, Service, Non-compliance, Actions, and Read Me.\u003c\/strong\u003e Excel has 14 formula-based metrics, 200 pre-filled rows in each register, status selections, and source references. The blank original file shows zero registrations. The workbook contains no macros or test or personal data.\u003c\/p\u003e\n\n\u003ch2\u003eHow to Use the Filter Replacement Log\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eInventory actual ventilation units and filters according to the original documentation. Enter the article number, filter class\/standard, location, and responsible function.\u003c\/li\u003e\n\n\u003cli\u003eDetermine replacement criteria and service needs from the correct facility instructions, actual inspection, or documented maintenance plan.\u003c\/li\u003e\n\n\u003cli\u003eRecord observations or measurements that have actually been completed. Write \u003cem\u003eNot measured\u003c\/em\u003e or \u003cem\u003eNot inspected\u003c\/em\u003e where documentation is missing.\u003c\/li\u003e\n\n\u003cli\u003eDistinguish filter orders and deliveries from actually completed filter replacements. Refer to the service company's actual protocol and date.\u003c\/li\u003e\n\n\u003cli\u003eFollow up on outstanding non-compliance issues and close the case only after documented verification where necessary.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eRules and Limits of Responsibility\u003c\/h2\u003e\n\n\u003cp\u003eThe Swedish National Board of Housing, Building and Planning highlights the need for functioning operational documentation and ongoing maintenance of ventilation systems. The Public Health Agency of Sweden points out the importance of ensuring that supply air filters are not dirty. For workplaces, where applicable, \u003cstrong\u003ethe Swedish Work Environment Authority's AFS 2023:12, Chapter 5\u003c\/strong\u003e applies regarding ventilation, inspection, and maintenance. A technical OVK inspection is covered by a separate set of regulations.\u003c\/p\u003e\n\n\u003cp\u003e\u003cstrong\u003eThere is no universal filter replacement deadline or pressure drop threshold guaranteed by these templates.\u003c\/strong\u003e Actual intervals, filter class, dimensions, and action methods must be obtained from the unit's manufacturer instructions and the facility's operational organization. The template is not an instruction for dismantling units, working with electrical equipment, or handling dust in a specific way.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently Asked Questions About Ventilation Filters and Filter Replacement Logs\u003c\/h2\u003e\n\n\u003ch3\u003eHow often should ventilation filters be replaced?\u003c\/h3\u003e\n\n\u003cp\u003eFilter replacement is planned based on the facility's own manufacturer instructions, actual load, applicable requirements, and decided operational plan. The templates do not specify a universal monthly or annual interval.\u003c\/p\u003e\n\n\u003ch3\u003eCan I use an old filter class name such as F7?\u003c\/h3\u003e\n\n\u003cp\u003eDocument the product's actual marking and which standard is intended. Older designations should not automatically be equated with a specific ISO 16890 class.\u003c\/p\u003e\n\n\u003ch3\u003eIs an order sufficient proof of a completed filter replacement?\u003c\/h3\u003e\n\n\u003cp\u003eNo. Excel and Word keep orders, completed work, service protocols, and verified post-inspections separate.\u003c\/p\u003e\n\n\u003ch3\u003eIs this an OVK protocol?\u003c\/h3\u003e\n\n\u003cp\u003eNo. This product is an administrative maintenance log and does not replace mandatory ventilation inspection, professional functional testing, or the OVK inspector's protocol.\u003c\/p\u003e\n\n\u003ch3\u003eDoes Excel work without macros?\u003c\/h3\u003e\n\n\u003cp\u003eYes. The register uses standard spreadsheet formulas and status selections for follow-up. It does not provide any automatic technical approval.\u003c\/p\u003e\n\n\u003ch3\u003eAre the PDF files electronically fillable?\u003c\/h3\u003e\n\n\u003cp\u003eThey are searchable and can be printed, but they are not provided as interactive PDF forms. Use the Word documents for editable entry.\u003c\/p\u003e\n\n\u003ch3\u003eAre the templates available in English?\u003c\/h3\u003e\n\n\u003cp\u003eThe five work templates are in Swedish. An English User Guide is included together with a Swedish guide.\u003c\/p\u003e\n\n\u003ch2\u003eRelated Ventilation Documents\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"\/en\/products\/ventilation-inomhusklimat-driftjournal-ovk-2026-2027\"\u003eVentilation \u0026amp; Indoor Climate – Operational Log and OVK Monitoring\u003c\/a\u003e is a broader operational package. This product specializes in filter ID, filter replacement, and service history.\u003c\/p\u003e\n\n\u003ch2\u003eOfficial Sources and Version\u003c\/h2\u003e\n\n\u003cul\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.boverket.se\/sv\/byggande\/forebygg-fel-brister-skador\/risker-byggande\/risker-felaktig-ventilation\/risker-drift-ventilationssystem\/risker-brister-drift-underhall\/\"\u003eSwedish National Board of Housing, Building and Planning – risks from deficiencies in operation and maintenance\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.folkhalsomyndigheten.se\/regler-och-tillsyn\/tillsynsvagledning-och-stod\/halsoskydd-vagledning-och-tillsyn\/vagledning-om-ventilation\/\"\u003ePublic Health Agency of Sweden – guidance on ventilation\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.av.se\/arbetsmiljoarbete-och-inspektioner\/publikationer\/foreskrifter\/afs-202312\"\u003eSwedish Work Environment Authority – AFS 2023:12\u003c\/a\u003e\u003c\/li\u003e\n\n\u003cli\u003e\u003ca href=\"https:\/\/www.boverket.se\/sv\/PBL-kunskapsbanken\/regler-om-byggande\/ovk\/\"\u003eSwedish National Board of Housing, Building and Planning – mandatory ventilation inspection\u003c\/a\u003e\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\n\n\u003cp\u003e\u003cstrong\u003eVersion 1.0 · AI-assisted legal source review November 4, 2026.\u003c\/strong\u003e No external legal or ventilation technical expert review is documented. The product is delivered digitally as a ZIP after publication and linking in Digital Products.\u003c\/p\u003e\n\n\u003c\/section\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56473620447574,"sku":"VENTFILTER-JOURNAL-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/ventilationsfilter-filterbytesjournal-huvudbild-2026.png?v=1793804520","url":"https:\/\/mallbutiken.se\/en\/products\/ventilationsfilter-filterbytesjournal-filterregister-service-excel","provider":"Mallbutiken","version":"1.0","type":"link"}