{"product_id":"vikarieparm-vikarieoverlamning-skola-fritidshem-word-pdf-excel","title":"Substitute Binder \u0026 Substitute Handover – School, Lessons \u0026 Excel | Word\/PDF","description":"\u003cdiv class=\"mb-product-copy\" lang=\"sv\" style=\"line-height:1.7\"\u003e\n\n\u003cp\u003e\u003cstrong\u003eSubstitute binder and substitute handover for schools and after-school care.\u003c\/strong\u003e A practical template package for principals, teachers, and substitute coordinators who need to prepare for and follow up on a temporary staff change. You get editable Word documents, searchable PDF versions, and an Excel register. \u003cstrong\u003eImportant:\u003c\/strong\u003e these are practical instructions and administrative protocols – not employment contracts, decisions on teaching qualifications, grading, or a replacement for the school's protected student system.\u003c\/p\u003e\n\n\u003cdiv style=\"background:#eef6fc;border:2px solid #a9c7da;border-radius:10px;margin:18px 0;padding:18px\"\u003e\n\n\u003ch2\u003e01. Package Contents\u003c\/h2\u003e\n\n\u003cp\u003e\u003cstrong\u003e15 files:\u003c\/strong\u003e five Swedish working documents, one Swedish user guide and one English User Guide, all in editable DOCX (7) and searchable PDF (7), plus an Excel workbook (1 XLSX) with nine tabs. The PDF files are printable but are not interactive forms. The English User Guide is only an instruction guide, not an English main template.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003cdiv style=\"background:#eef6fc;border:2px solid #a9c7da;border-radius:10px;margin:18px 0;padding:18px\"\u003e\n\n\u003ch2\u003e02. What the Files Contain\u003c\/h2\u003e\n\n\u003cp\u003eHandover protocols for assignments and contact channels, daily and lesson plans with backup plans, supervision and safety procedures, material and access receipts, reporting of actually completed items, two user guides, and an administrative Excel register. The templates keep planned, completed, and verified items separate and should not be filled with student-sensitive personal data.\u003c\/p\u003e\n\n\n\u003c\/div\u003e\n\n\u003ch2\u003eWhen is the substitute package suitable?\u003c\/h2\u003e\n\n\u003cp\u003eFor Swedish primary schools and after-school care centers that need a clear handover during temporary absences, with lesson structure, school routines, safety contacts, and feedback. The principal and the school owner must themselves determine staffing, allocation of responsibility, and qualifications. The material does not replace the curriculum, local safety procedures, student health documentation, or the systems used for recording absences and grades.\u003c\/p\u003e\n\n\u003ch2\u003eFile by File\u003c\/h2\u003e\n\n\u003cdiv style=\"overflow-x:auto\"\u003e\u003ctable style=\"width:100%;border-collapse:collapse\"\u003e\n\n\u003cthead\u003e\u003ctr\u003e\n\n\u003cth style=\"padding:8px;text-align:left\"\u003eDocument\u003c\/th\u003e\n\n\u003cth style=\"padding:8px;text-align:left\"\u003eFunction\u003c\/th\u003e\n\n\u003cth style=\"padding:8px;text-align:left\"\u003eLanguage\u003c\/th\u003e\n\n\u003cth style=\"padding:8px;text-align:left\"\u003eFormat\u003c\/th\u003e\n\n\n\u003c\/tr\u003e\u003c\/thead\u003e\n\n\u003ctbody\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSubstitute handover\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eAssignment, responsibility, contact channels, and safety procedures\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eDaily and lesson plan\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003ePractical lesson planning, materials, and backup plan\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eRoutines and supervision\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eChecklist for attendance, breaks, alarm routes, and local routines\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eMaterial and access receipt\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eHandover, return, and separate confirmation of system access\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eReporting after substitute shifts\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eCompleted versus planned, deviations, and objective feedback\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSwedish user guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eLegal boundaries, safety, confidentiality, and examples\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eEnglish User Guide\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eEnglish instructions for the Swedish operative documents\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eEnglish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eDOCX + PDF\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\u003ctr\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSubstitute handover – Excel register\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eNine tabs for assignments, lessons, routines, materials, and feedback\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eSwedish\u003c\/td\u003e\n\n\u003ctd style=\"padding:9px;border-bottom:1px solid #dae5ef;vertical-align:top\"\u003eXLSX\u003c\/td\u003e\n\n\n\u003c\/tr\u003e\n\n\n\u003c\/tbody\u003e\n\n\n\u003c\/table\u003e\u003c\/div\u003e\n\n\u003ch2\u003eExcel – nine tabs with functional summaries\u003c\/h2\u003e\n\n\u003cp\u003eThe Excel tool has \u003cstrong\u003eOverview, Assignment, Lessons, Routines, Materials, Checks, Events, Feedback, and Read Me\u003c\/strong\u003e. Nine formula-driven key metrics calculate, among other things, registered substitute assignments, assignments marked as completed, planned lesson entries, completed lessons, and manually marked verified checks. Status selections and table filters facilitate the work. There are no macros or external data connections. \u003cstrong\u003eExcel does not determine teaching qualifications, safety, student support, grades, or legal compliance.\u003c\/strong\u003e\u003c\/p\u003e\n\n\u003ch2\u003ePractical Workflow\u003c\/h2\u003e\n\n\u003col\u003e\n\n\u003cli\u003eCheck assignments, responsible contact, and local instructions.\u003c\/li\u003e\n\n\u003cli\u003eHand over the lesson plan and links to teaching materials in an appropriate manner.\u003c\/li\u003e\n\n\u003cli\u003eReview supervision, absences, alarm routes, and reporting channels before starting.\u003c\/li\u003e\n\n\u003cli\u003eAcknowledge handed-over materials without documenting passwords or one-time codes.\u003c\/li\u003e\n\n\u003cli\u003eReport completed items and refer sensitive events to the school's approved system.\u003c\/li\u003e\n\n\u003cli\u003eFollow up on outstanding items and separately check that temporary permissions have actually been terminated.\u003c\/li\u003e\n\n\n\u003c\/ol\u003e\n\n\u003ch2\u003eLegal Prerequisites\u003c\/h2\u003e\n\n\u003cp\u003e\u003ca href=\"https:\/\/www.riksdagen.se\/sv\/dokument-och-lagar\/dokument\/svensk-forfattningssamling\/skollag-2010800_sfs-2010-800\/\"\u003eThe Education Act (2010:800)\u003c\/a\u003e and \u003ca href=\"https:\/\/www.skolverket.se\/om-skolverket\/det-har-gor-skolverket\/sveriges-skolmyndigheter\/sa-fungerar-ansvaret-for-skolan\"\u003eThe Swedish National Agency for Education's guidance on the school owner's and principal's responsibilities\u003c\/a\u003e are central to the allocation of responsibility. A substitute does not automatically have the right to independently make decisions on grades; see \u003ca href=\"https:\/\/www.skolverket.se\/kompetensutveckling\/legitimation\/regler-och-krav-for-legitimation\/krav-for-att-fa-satta-betyg\"\u003eThe Swedish National Agency for Education's guidance on grading\u003c\/a\u003e. Personal data about students must be handled in the correct system according to GDPR, data minimization, and access control; see \u003ca href=\"https:\/\/www.imy.se\/verksamhet\/dataskydd\/dataskydd-pa-olika-omraden\/skola-och-forskola\/\"\u003eIMY's guidance on schools and preschools\u003c\/a\u003e. Local routines and the school form's rules must be checked in every situation.\u003c\/p\u003e\n\n\u003ch2\u003eFrequently Asked Questions\u003c\/h2\u003e\n\n\u003ch3\u003eIs the substitute binder an employment contract?\u003c\/h3\u003e\n\n\u003cp\u003eNo. It documents practical work items during a temporary handover. Employment and qualifications are decided separately by the responsible employer and school management.\u003c\/p\u003e\n\n\u003ch3\u003eCan I put the names of students with special support in Excel?\u003c\/h3\u003e\n\n\u003cp\u003eNo, the workbook is intended for neutral group codes and administrative references. Student-specific and sensitive data should be handled in the school's permission-controlled system.\u003c\/p\u003e\n\n\u003ch3\u003eCan the substitute assign grades using the template?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The template does not grant such authority; the Education Act's rules on certification, qualifications, and potential joint grading must be applied separately.\u003c\/p\u003e\n\n\u003ch3\u003eDoes the status \"Verified\" mean that the school complies with the law?\u003c\/h3\u003e\n\n\u003cp\u003eNo. The status is a manual marking of a certain check and does not replace the school management's actual legal and safety assessment.\u003c\/p\u003e\n\n\u003ch3\u003eAre the PDF files fillable?\u003c\/h3\u003e\n\n\u003cp\u003eThe PDF versions are searchable and printable but lack interactive form fields. Edit in Word (DOCX).\u003c\/p\u003e\n\n\u003ch2\u003eRelated and Sources\u003c\/h2\u003e\n\n\u003cp\u003eSee also \u003ca href=\"\/en\/collections\/skola-forskola-skoljuridik-och-trygghetsarbete\"\u003eSchool \u0026amp; Preschool – school law and safety work\u003c\/a\u003e for other school documents. \u003cstrong\u003eProduct version 1.0. AI-assisted legal source check November 1, 2026.\u003c\/strong\u003e No independent external legal review of this product version is documented. The customer package is delivered as a ZIP via Shopify Digital Products after manual file linking and publication.\u003c\/p\u003e\n\n\n\u003c\/div\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":56436223279446,"sku":"VIKARIE-SKOLA-V1","price":79.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/01_vikarieoverlamning_huvudbild_1600.png?v=1793547491","url":"https:\/\/mallbutiken.se\/en\/products\/vikarieparm-vikarieoverlamning-skola-fritidshem-word-pdf-excel","provider":"Mallbutiken","version":"1.0","type":"link"}