{"product_id":"visselblasarpolicy-rapporteringsrutin-mall-2026-word-pdf","title":"Whistleblowing Policy + Reporting Procedure Template 2026 – Word\/PDF","description":"\u003ch2\u003eWhistleblowing Policy + Reporting Procedure 2026 – Complete Template Package\u003c\/h2\u003e\u003cp\u003eA professional package for Swedish employers needing to introduce, document, or update their internal whistleblowing function. The package is designed for practical use and combines a \u003cstrong\u003ewhistleblowing policy, internal reporting procedure, reporting form, investigation protocol, and operational checklist\u003c\/strong\u003e.\u003c\/p\u003e\u003cp\u003eThe documents have been legally reviewed against the applicable \u003cstrong\u003eWhistleblowing Act (2021:890)\u003c\/strong\u003e, Ordinance (2021:949), GDPR, current guidance from the Swedish Work Environment Authority and the Swedish Authority for Privacy Protection (IMY), and the EU Whistleblowing Directive.\u003c\/p\u003e\u003cp\u003eYou will receive \u003cstrong\u003e4 professionally designed documents in both Word and PDF formats\u003c\/strong\u003e, totaling 15 A4 pages, as well as a separate README with recommended implementation steps and key legal sources.\u003c\/p\u003e\u003ch2\u003eIncluded\u003c\/h2\u003e\u003cul\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eWhistleblowing Policy + Internal Reporting Procedure\u003c\/strong\u003e – master template for the organization's governance and process\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eWhistleblowing Report – Form\u003c\/strong\u003e – structured template for those who wish to report\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eInvestigation and Case Protocol\u003c\/strong\u003e – internal working document for the authorized whistleblowing function\u003c\/li\u003e\n\n\u003cli\u003e\n\n\u003cstrong\u003eChecklist for Authorized Function\u003c\/strong\u003e – brief operational guidance from receipt to closure\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eThe main policy contains\u003c\/h2\u003e\u003cul\u003e\n\n\u003cli\u003eapplicability control and the 50-employee threshold\u003c\/li\u003e\n\n\u003cli\u003epurpose, principles, and responsibilities\u003c\/li\u003e\n\n\u003cli\u003ewhat can be covered by whistleblowing\u003c\/li\u003e\n\n\u003cli\u003ewhich categories of persons are eligible to use the channel\u003c\/li\u003e\n\n\u003cli\u003ewritten, oral, and physical reporting\u003c\/li\u003e\n\n\u003cli\u003ecustomization fields for the organization's actual channels\u003c\/li\u003e\n\n\u003cli\u003eindependent and autonomous authorized persons or units\u003c\/li\u003e\n\n\u003cli\u003econflicts of interest and alternative reporting channels\u003c\/li\u003e\n\n\u003cli\u003ereceipt and statutory deadlines\u003c\/li\u003e\n\n\u003cli\u003epreliminary assessment and triage\u003c\/li\u003e\n\n\u003cli\u003einvestigation principles and investigation plan\u003c\/li\u003e\n\n\u003cli\u003eprohibition of obstructive measures and retaliation\u003c\/li\u003e\n\n\u003cli\u003econfidentiality and protection of identity\u003c\/li\u003e\n\n\u003cli\u003epersonal data, GDPR, and access restrictions\u003c\/li\u003e\n\n\u003cli\u003edocumentation of oral reports\u003c\/li\u003e\n\n\u003cli\u003eretention and disposal\u003c\/li\u003e\n\n\u003cli\u003efeedback to the reporting person\u003c\/li\u003e\n\n\u003cli\u003eexternal reporting to competent authorities\u003c\/li\u003e\n\n\u003cli\u003einternal information, training, and annual review\u003c\/li\u003e\n\n\u003cli\u003eimplementation checklist\u003c\/li\u003e\n\n\u003cli\u003elegal sources and document control\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eKey legal requirements built into the template\u003c\/h2\u003e\u003cp\u003eOperators who had \u003cstrong\u003e50 or more employees at the start of the calendar year\u003c\/strong\u003e must have internal reporting channels and procedures. The internal channels must, among other things, enable written and oral reporting as well as physical meetings upon request. Authorized recipients must be \u003cstrong\u003eindependent and autonomous\u003c\/strong\u003e.\u003c\/p\u003e\u003cp\u003eThe template incorporates the procedural points that receipt must normally be acknowledged \u003cstrong\u003ewithin seven days\u003c\/strong\u003e and that the reporting person must receive feedback on the follow-up \u003cstrong\u003ewithin three months\u003c\/strong\u003e, subject to the exceptions and limitations provided by law.\u003c\/p\u003e\u003ch2\u003eGDPR and whistleblowing cases\u003c\/h2\u003e\u003cp\u003eThe package contains a specific section for personal data processing. Only necessary personal data shall be processed in the follow-up case, access shall be restricted to authorized persons, and clearly irrelevant personal data shall be deleted as soon as possible. As a general rule, personal data in a follow-up case may not be processed for longer than \u003cstrong\u003etwo years after the case has been closed\u003c\/strong\u003e.\u003c\/p\u003e\u003cp\u003eThe template also notes that organizations with fewer than 50 employees that voluntarily implement a whistleblowing system need to conduct a specific data protection assessment, including when processing data regarding criminal offenses.\u003c\/p\u003e\u003ch2\u003eReporting Form\u003c\/h2\u003e\u003cp\u003eThe separate form makes it easier to obtain sufficient and relevant information without the reporting person needing to be familiar with legal terms. The form includes, among other things:\u003c\/p\u003e\u003cul\u003e\n\n\u003cli\u003econtact details and request for feedback\u003c\/li\u003e\n\n\u003cli\u003eincident, location, and time period\u003c\/li\u003e\n\n\u003cli\u003edescription of the malpractice\u003c\/li\u003e\n\n\u003cli\u003esources and possible evidence\u003c\/li\u003e\n\n\u003cli\u003eimmediate risk, ongoing damage, and risk of retaliation\u003c\/li\u003e\n\n\u003cli\u003eother relevant information\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eInvestigation and Case Protocol\u003c\/h2\u003e\u003cp\u003eThe internal protocol helps authorized persons work consistently and in a documented manner. It contains fields for:\u003c\/p\u003e\u003cul\u003e\n\n\u003cli\u003ecase ID and date of receipt\u003c\/li\u003e\n\n\u003cli\u003e7-day acknowledgment and deadline for feedback\u003c\/li\u003e\n\n\u003cli\u003econflict of interest and authorization check\u003c\/li\u003e\n\n\u003cli\u003epreliminary legal and factual assessment\u003c\/li\u003e\n\n\u003cli\u003einvestigation plan\u003c\/li\u003e\n\n\u003cli\u003eaction and contact log\u003c\/li\u003e\n\n\u003cli\u003epersonal data and access\u003c\/li\u003e\n\n\u003cli\u003eassessment and conclusion\u003c\/li\u003e\n\n\u003cli\u003efeedback\u003c\/li\u003e\n\n\u003cli\u003eclosure and disposal date\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eChecklist for Authorized Function\u003c\/h2\u003e\u003cp\u003eThe short checklist serves as an operational support for the most important steps during the \u003cstrong\u003efirst 24 hours, by day 7, during the follow-up, by the three-month mark, and upon case closure\u003c\/strong\u003e.\u003c\/p\u003e\u003ch2\u003eWho is this package for?\u003c\/h2\u003e\u003cp\u003eThe package is suitable for, among others, limited companies, corporate groups, industrial firms, e-commerce companies, SaaS and IT companies, consulting firms, staffing agencies, non-profit organizations, and other employers needing a clear system for internal whistleblowing.\u003c\/p\u003e\u003ch2\u003eLegal status reviewed 2026\u003c\/h2\u003e\u003cp\u003eVersion 1.0 has been legally reviewed on \u003cstrong\u003eSeptember 27, 2026\u003c\/strong\u003e, against, among others:\u003c\/p\u003e\u003cul\u003e\n\n\u003cli\u003ethe Whistleblowing Act (2021:890)\u003c\/li\u003e\n\n\u003cli\u003ethe Whistleblowing Ordinance (2021:949), amended up to and including SFS 2025:1157 at the time of review\u003c\/li\u003e\n\n\u003cli\u003eDirective (EU) 2019\/1937 of the European Parliament and of the Council\u003c\/li\u003e\n\n\u003cli\u003ethe General Data Protection Regulation (EU) 2016\/679\u003c\/li\u003e\n\n\u003cli\u003ethe Supplementary GDPR Act (2018:218)\u003c\/li\u003e\n\n\u003cli\u003ethe Swedish Work Environment Authority's current guidance on internal reporting channels\u003c\/li\u003e\n\n\u003cli\u003eIMY's guidance on personal data processing in whistleblowing cases\u003c\/li\u003e\n\n\n\u003c\/ul\u003e\u003ch2\u003eImportant regarding customization\u003c\/h2\u003e\u003cp\u003eEvery organization must customize the template to its actual whistleblowing function, technical reporting channels, authorized persons, conflict of interest procedures, collective agreements, public access and secrecy regulations, and any sector-specific regulation. For public sector activities and certain regulated sectors, special requirements may apply.\u003c\/p\u003e\u003cp\u003eThe template is a professional working document and does not replace individual legal advice in a specific case.\u003c\/p\u003e\u003ch2\u003eDigital delivery\u003c\/h2\u003e\u003cp\u003eThe product is delivered digitally as \u003cstrong\u003eWord (DOCX) and PDF\u003c\/strong\u003e. No physical product is sent.\u003c\/p\u003e\u003ch2\u003eFrequently asked questions\u003c\/h2\u003e\u003ch3\u003eMust all employers have a whistleblowing function?\u003c\/h3\u003e\u003cp\u003eNo. The general obligation under the Whistleblowing Act applies to operators who had at least 50 employees at the start of the calendar year. However, special rules may apply in certain sectors.\u003c\/p\u003e\u003ch3\u003eMust it be possible to report anonymously?\u003c\/h3\u003e\u003cp\u003eThe law sets extensive requirements for the protection of identity and confidentiality, but the template makes anonymous reporting a choice that the organization must decide upon and configure based on its channel. If contact details are missing, providing feedback and requesting additional information may be more difficult.\u003c\/p\u003e\u003ch3\u003eCan reporting take place via email?\u003c\/h3\u003e\u003cp\u003eThe organization is responsible for ensuring that the reporting channel is secure and appropriate. Ordinary, unprotected email may involve risks of identity disclosure and should be carefully risk-assessed.\u003c\/p\u003e\u003ch3\u003eHow long can a whistleblowing case be kept?\u003c\/h3\u003e\u003cp\u003eAs a general rule, personal data in a follow-up case may not be processed for longer than two years after the case has been closed. Irrelevant information should be deleted earlier.\u003c\/p\u003e","brand":"Svenska Dokumentmallar","offers":[{"title":"Default Title","offer_id":55512224465238,"sku":"VISSELBLASNING-2026","price":199.0,"currency_code":"SEK","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0827\/2373\/3846\/files\/visselblasarpolicy-mall-2026-word-pdf.png?v=1790509972","url":"https:\/\/mallbutiken.se\/en\/products\/visselblasarpolicy-rapporteringsrutin-mall-2026-word-pdf","provider":"Mallbutiken","version":"1.0","type":"link"}