Do you have to sign a written warning from your employer?

By Mallbutiken · Facts verified October 1, 2026

There is no general requirement under the Employment Protection Act (LAS) that an employee must sign a written reprimand from an employer for the employer to prove that it has been delivered. However, what the signature means depends on the wording of the document.

A signature can mean different things

A receipt can be worded so that the signature only confirms receipt. A document can also be written as if the signature implies that the employee accepts the factual information. Therefore, read the text before signing.

Can the employee refuse?

Yes, an employee can object to the content and refrain from signing a voluntary receipt. This does not automatically mean that the employer's document disappears or lacks evidentiary value. The employer can document when and how the document was delivered in other ways.

Correction of previous advice: there is no general legal requirement that "two witnesses" must certify a refusal. Witnesses can be used as evidence, but the employer can also document the delivery through, for example, meeting notes, email, or other traceable communication.

If the employee considers the warning incorrect

Write a brief, factual objection: which information is incorrect, what own explanation is missing, and what documentation supports it. Unionen recommends that an employee who considers a warning unjustified notify the employer of this, preferably in writing.

Does a signature mean that termination can occur?

No. A signature on receipt does not replace the employment law assessment. A termination by the employer must still meet the requirements of the Employment Protection Act (LAS) for objective grounds and the applicable process.

What should the employer do?

  • clearly state if the signature is only a receipt,
  • give the employee the opportunity to provide their version,
  • document receipt without forcing an admission,
  • save both the employer's document and any written objection,
  • check collective agreements and union processes for more intrusive measures.

Sources

Unionen – warning and reprimand · LAS

Customers rate us 5.0/5 based on 1412 reviews.
Back to blog

Templates developed for drawing up a written warning to an employee:

A "Written Warning to Employee - Template" is an indispensable tool for employers who need to handle disciplinary matters professionally and legally correctly. These templates provide a clear structure for wording written warnings in a way that ensures that communication with the employee is clear and fair.