How long is a reminder valid for? - A complete guide

What is a memory?

A reminder is a written document that aims to inform an employee that they have violated the company's policy, work rules or terms of employment. It is not the same as a warning under the Employment Security Act (LAS), but has a more informative nature.

How long is a reminder valid for?

There is no specific legal text that regulates how long a recall is valid. In practice, however, it is common for employers to allow a reminder to apply for a period of 6–12 months . After this time, it can be considered expired if no more incidents occur.

The difference between a reminder and a warning

Property Reminder Warning
Purpose Informative Disciplinary
Legal regulation No Regulated in LAS
Impact No direct impact May lead to dismissal

How should a memorial be designed?

To be legally valid, a reminder should:

  • Be in writing and document what the recall applies to.
  • Specify the underlying behavior or event.
  • Include a call to improve behavior.
  • Clearly communicated to the employee.

Practical examples of the validity of recollection

Example 1: An employee received a reminder for repeated lateness. Despite that, the behavior continued, and the employer used the recollection as part of its evidence at termination. The labor court considered that the employer had acted correctly.

Example 2: An employee who mismanaged his work due to alcohol abuse received a reminder. The employer also offered rehabilitation. When the employee later waived rehabilitation, the recall could be invoked as grounds for dismissal.

Common questions and answers

Can a reminder be deleted? Yes, it is possible that a reminder can be removed from the employee's personnel file if the employer considers it no longer relevant.

What happens if a reminder is ignored? If an employee continues to violate rules, it may lead to more formal disciplinary action, including termination.

In summary, a reminder is an important tool for dealing with misconduct in the workplace and creating clarity between employers and employees.

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Templates developed for the preparation of a written reminder:

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