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AI Governance Package 2026 – AI Act Compliance Word/PDF/Excel
AI Governance Package 2026 – AI Act Compliance Word/PDF/Excel
- File format
- DOCX, PDF, XLSX
- Document language
- Swedish
- Number of files
- 6
Digital download. No physical product is shipped.
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About this template
AI Governance & AI Act Compliance Package 2026
A complete document package for Swedish companies and organizations looking to implement structured, documented, and practically applicable artificial intelligence governance. The package combines AI policy, AI system register, risk assessment, vendor review, impact assessment, and governance and approval workflows into a cohesive approach.
You receive six professionally designed templates in both Word and PDF as well as a practical AI register in Excel featuring dropdowns, status, risk class, AI Act role, DPIA/FRIA screening, and an overview. In total, the Word/PDF material comprises 48 pages.
The templates were legally reviewed on September 27, 2026, and are based on the AI Act (EU) 2024/1689 in its consolidated version following Regulation (EU) 2026/1744 – Digital Omnibus on AI, together with the GDPR and current EU guidance.
What's included in the package
A downloadable ZIP file is linked to the product in Digital Products. The package's existing table of contents specifies six document types and the following files within the archive:
- 6 editable Word documents (DOCX).
- 6 corresponding PDF documents.
- 1 Excel register (XLSX) for AI systems.
- 1 Readme file.
This provides 14 entries in the table of contents, but not 14 separate download links. The ZIP file's internal file list has not been verified during this text review. Document version: 1.0. Language: Swedish.
What the files contain
The material is intended to be used in a coherent workflow: adopt an AI policy, register use cases, assess risks, verify vendors and rights, and make and follow up on decisions. The function of the six specified sub-templates is described below.
1. AI Policy for Companies – Word + PDF
The complete 19-page AI policy contains practical rules for how employees may use AI, which tools may be used, what information may be input, and how the organization should handle human oversight, AI literacy, data protection, security, HR, copyright, transparency, and incidents.
The policy includes, among other things:
- a traffic light model for green, yellow, and red AI usage,
- prohibited and high-risk use cases,
- approval of new AI tools,
- GDPR, personal data, and trade secrets,
- information security, AI agents, API keys, and prompt injection,
- human oversight and fact-checking,
- Article 50 and AI-generated content,
- HR, recruitment, and other high-impact decisions,
- AI literacy according to Article 4,
- incident reporting, roles, and annual review.
2. AI System Register and Classification – Word + PDF + Excel
A ready-made structure for inventorying the organization's AI systems and use cases. The register helps the business document who owns a system, how it is used, what data it processes, what role the organization has according to the AI Act, and which controls are required.
The register template covers, among other things:
- AI ID, system, vendor, and version,
- business process and intended purpose,
- affected persons and data types,
- personal data and sensitive personal data,
- model training, storage, and third countries,
- screening of Article 5, Article 6, and Annex I/III,
- screening of transparency requirements in Article 50,
- DPIA and FRIA screening,
- human oversight, incident owner, and approval,
- status: idea, pilot, approved, conditional, paused, or decommissioned.
The Excel version also includes an overview with key metrics, dropdowns, risk classification, overdue reviews, and a classification guide.
3. AI Risk Assessment – Word + PDF
A structured risk analysis for new or changed AI use cases. The template uses a simple probability × consequence model but distinguishes clearly between internal risk prioritization and legal permissibility.
Risk areas covered include, among others:
- legal classification,
- data protection,
- information security,
- hallucinations and data quality,
- discrimination and fundamental rights,
- human oversight,
- transparency,
- copyright and intellectual property,
- vendor lock-in and operational dependency,
- customer trust and reputational risk.
The template includes a risk register, control questions, responsible party, mitigation, residual risk, and a completed approval decision.
4. AI Vendor Assessment – Word + PDF
A practical due diligence template for purchasing and approving external AI services, language models, APIs, AI agents, and other AI platforms.
The assessment covers, among other things:
- the vendor's and the customer's role according to the AI Act,
- product information and usage limitations,
- data processing agreements and sub-processors,
- model training on customer data,
- storage location and third-country transfers,
- SSO/MFA, permissions, logging, and encryption,
- prompt injection, data exfiltration, and agent permissions,
- incident management, backup, and continuity,
- license terms, input/output, liability, and SLA,
- exit, export, deletion, and vendor lock-in.
5. AI Impact Assessment with DPIA and FRIA Screening – Word + PDF
A broad impact analysis that helps the organization describe an AI use case and assess whether further legal analysis is needed.
The template covers:
- description of process, purpose, and affected groups,
- AI Act screening against Article 5, Article 6, and Article 50,
- DPIA screening according to GDPR Article 35,
- FRIA screening according to the AI Act's Article 27,
- impact on privacy, equal treatment, working life, accessibility, and other rights,
- safeguards, transparency, complaint pathways, and follow-up.
The template does not assume that DPIA or FRIA is always mandatory. Instead, it helps the business document the screening and identify when a full assessment may be needed.
6. AI Governance and Approval – Word + PDF
This template ties the package together into a practical management system. It contains roles, RACI, decision flows, approval matrices, control plans, and decision protocols for AI use cases.
The workflow follows the principle:
- Proposal
- Registration
- Classification and screening
- Risk analysis
- Approval decision
- Implementation
- Ongoing monitoring
- Re-evaluation or decommissioning
Legally updated for 2026
The package takes into account the changed timeline following the Digital Omnibus on AI. This means, among other things, that:
- AI literacy rules according to Article 4 apply,
- transparency requirements according to Article 50 apply from August 2, 2026,
- additional prohibitions according to the amended Article 5 begin to apply on December 2, 2026,
- Chapter III Sections 1–3 for high-risk AI according to Article 6.2 and Annex III begin to apply under current law on December 2, 2027,
- corresponding rules for high-risk AI according to Article 6.1 and Annex I begin to apply on August 2, 2028.
The package is therefore designed so that the business can work with classification and preparations now without incorrectly treating future high-risk requirements as if all were already fully applicable.
Who is this package for?
The package is particularly useful for Swedish companies and organizations using ChatGPT, Microsoft Copilot, Gemini, Claude, generative AI in business systems, AI-based recruitment, analysis tools, code assistants, RAG solutions, AI agents, or other AI functions.
It can be used by, for example:
- CEO and management team,
- board of directors,
- IT manager and information security officer,
- Data Protection Officer (DPO),
- HR,
- legal and compliance,
- purchasing,
- system owners and business owners,
- consultants assisting companies with AI governance.
Format and delivery
Digital product – immediate download after purchase.
The associated download in Digital Products is a ZIP file. The product's existing file list specifies 14 files in the archive (internal file count has not been independently verified during this SEO review):
- 6 editable Word files (DOCX)
- 6 PDF versions
- 1 AI system register in Excel (XLSX)
- 1 Readme file
Total: 48 Word/PDF pages + Excel workbook.
Important regarding customization
The AI Act is risk-based, and obligations depend on the organization's role, the system's function, the area of use, and other applicable regulations. The package is therefore a professional template and governance foundation that must be adapted to the business's actual AI systems, data processing, industry, collective agreements, information classification, and technical environment.
A specific high-risk use case or extensive processing of personal data may require separate legal, technical, labor law, or data protection analysis.
Guides for using the AI Governance package
For an overview of governance, read AI Governance step-by-step. Feel free to supplement with in-depth information on AI policy for companies and inventory and classification in an AI register.
Before a vendor decision, you can read the checklist for AI vendors. For personal data processing, the guide on DPIA according to GDPR helps, and for risk management, there is also the guide on AI, cybersecurity, and IT agreements.
See also the AI Act (EU) 2024/1689 and Amending Regulation (EU) 2026/1744 for the exact legal texts.
Frequently asked questions
Is the AI policy included?
Yes. The complete AI policy for companies 2026 is included in the package.
Do we get both Word and PDF?
Yes. All six templates are delivered in both editable Word version and PDF.
Is Excel included?
Yes. The AI system register is also delivered as a practical Excel workbook with 50 register rows, dropdowns, a classification guide, and an overview.
Is the package only for high-risk AI?
No. It is intended for broad AI governance and can also be used for generative AI and other uses with low or limited risk. The high-risk and prohibition screening is provided to help the organization identify when specific legal control is needed.
Does the package replace a DPIA or FRIA?
No. The package contains screening and supporting documentation. If the actual use triggers requirements for a full DPIA or FRIA, it must be carried out with the depth required by legislation.
How do we get the files upon purchase?
Digital Products offers a ZIP file as a download object. According to the product's file list, the individual Word, PDF, and Excel documents are in this archive and are not offered as separate download objects.
Can an AI register replace the assessment of the AI system's legal risk class?
No. The register and questions help you document the basis, but the role, area of use, and which rules apply to the AI system must be assessed individually.
