Office Space Agreement & Coworking Template Package 2026 – Word/PDF

Office Space Agreement & Coworking Template Package 2026

Complete agreement and appendix package for companies leasing out or renting an office space, coworking space, flexible workspace, or part of an office premises. The package is designed for Swedish law and takes special account of the fact that the legal classification depends on the actual content of the lease – not just on whether the agreement is called coworking, membership, or a service agreement.

The template package was legally reviewed as of October 2, 2026, and is delivered in both Word (DOCX) and PDF formats.

Included – 8 files

• Office Space Agreement / Coworking Agreement 2026 – Word + PDF
• Service Appendix for coworking and office space – Word + PDF
• Access, security & inventory – Word + PDF
• Guide & checklist for office space/coworking – Word + PDF

For fixed desks, flexible desks, or private office rooms

The main agreement can be adapted for, among others:

• fixed dedicated workspace
• flexible hot-desk/coworking space
• private office room
• part of a larger office premises
• membership with workspace and service amenities
• office hotel

Important legal distinction: premises lease or service agreement?

If a lease in practice entails that a building or part of a building is let for use in exchange for compensation, Chapter 12 of the Swedish Land Code (Jordabalken) may be applicable. Therefore, calling the agreement “coworking,” “membership,” or “service agreement” does not automatically mean that tenancy regulations are irrelevant.

The package contains a separate guide that helps the parties identify factors that support a premises lease versus a more service-based coworking arrangement, such as exclusive right to a certain area, the possibility of moving the user between locations, the lease term, and the scope of services.

The main agreement regulates, among other things

• parties and authorized representatives
• number of workspaces and maximum number of users
• fixed or flexible desk
• common areas
• contract period and termination
• rent/membership fee and payment
• deposit and price adjustment
• meeting rooms and additional services
• opening hours and 24/7 access
• access cards, keys, and visitors
• permitted activities
• confidentiality and trade secrets
• GDPR and personal data
• IT and information security
• insurance and liability
• service interruptions
• transfer and subletting
• tenure security when the rules on premises leases are applicable
• move-out and return of premises

Service Appendix

A separate service appendix makes it easy to document exactly what is included in the fee, for example:

• internet and Wi-Fi
• reception
• mail and package handling
• cleaning
• coffee and kitchen
• printers
• lockers and storage
• business address
• parking/bicycle
• shower/gym
• IT support
• price list for additional services

Access, security, and inventory

The package also includes a separate appendix for users, access cards, keys, inventory, physical security, information security, fire safety, and return of items at the end of the agreement.

If the lessor is a tenant themselves

If the lessor is a primary tenant themselves, the head lease must be checked. According to Chapter 12 of the Swedish Land Code, a premise may not be sublet for independent use without the property owner's consent. If consent is refused, the Regional Rent Tribunal (Hyresnämnden) can in some cases grant permission.

Indirect tenure security

If the lease is legally a premises lease, the tenant normally receives indirect tenure security when the tenancy ends after more than nine consecutive months. This security does not mean an unconditional right to remain, but in certain situations, it may entitle the tenant to compensation or a postponement of eviction.

Any waiver of the tenant's tenure security must be made in a separate document and may require the approval of the Rent Tribunal. The package therefore refers to the Rent Tribunal's current forms HN3/HN5 instead of building a general waiver into the main agreement.

Confidentiality in a shared office environment

When several companies work in the same premises, business information may be exposed via screens, conversations, documents, or meetings. The agreement therefore contains special provisions on confidentiality, trade secrets, clean desk policies, visitors, and IT security.

Legal basis

The template package has been developed taking into account, among other things:

• The Land Code (1970:994), Chapter 12
• Rules regarding lease terms and termination of premises
• Rules regarding subletting
• Rules regarding indirect tenure security for premises
• Ordinance (2005:1148) on certain agreements on waiver of tenure security
• Trade Secrets Act (2018:558)
• General Data Protection Regulation (EU) 2016/679, when processing personal data

Who is the package suitable for?

• companies renting out one or more office spaces
• office hotels and coworking providers
• companies that want to share their premises with another company
• consultants, startups, and small businesses renting workspace
• property or office managers who need standardized appendices

Please note

The templates are general documentation bases. The legal classification of a coworking arrangement can depend on how the agreement is actually executed. Always check the head lease, the property owner's consent, VAT, insurance, fire safety, and potential tenure security in the specific situation.

Format: Word (DOCX) + PDF
Language: Swedish
Jurisdiction: Sweden
Number of files: 8
Version: 1.0 – 2026-10-02