About this template
Vehicle Logbook – complete template package for Swedish tax and vehicle documentation including Swedish Excel, Word, and PDF templates, an English language version, and detailed user guides. The package is designed based on the information recommended by the Swedish Tax Agency (Skatteverket) for a vehicle logbook and is suitable for companies, employers, drivers, and private individuals who need to distinguish between business and private driving.
Tax reviewed: October 6, 2026
The review covers the Swedish Tax Agency's current guidance on vehicle logbooks, company car benefits, business travel, and tax-free car allowances.
Included in the package
| Swedish vehicle logbook – Excel | Automatic trip length, business/private, mileage allowance, control totals, and annual overview. |
| Swedish vehicle logbook – Word + PDF | Print-friendly manual vehicle logbook. |
| Vehicle Logbook – English | English Excel, Word, and PDF version compliant with Swedish tax rules. |
| Swedish + English user guide | Step-by-step guide in Word + PDF. |
Designed according to the Swedish Tax Agency's recommended information
The Swedish Tax Agency recommends, among other things, that a vehicle logbook should contain the odometer reading at the beginning and end of the year, registration number, current year, date and odometer reading at the start and end of each trip, kilometers driven, start and end address, business/purpose, and which locations, companies, or contact persons were visited during business trips. Notes on the driver and refueling may also be relevant.
New automatic Excel model
The Excel version is significantly more advanced than the previous template and includes:
- START – registration number, year, vehicle model, odometer reading, and vehicle category.
- VEHICLE LOGBOOK – 500 trip rows with automatic trip length calculation and breakdown between business and private.
- SUMMARY – business kilometers, private kilometers, miles (mil), calculated car allowance, and reconciliation against odometer readings.
- fields for road/bridge/ferry tolls, parking, fuel/charging, and notes,
- tracking of private usage occasions and private mileage,
- indicator for 30,000 km of business driving.
Minor private use of employer-provided car
For private use of an employer-provided car to fall within the limit of "minor extent," both of the following conditions must be met during the calendar year:
- a maximum of 10 private usage occasions, and
- a maximum of 100 Swedish miles (1,000 km) of private driving.
Travel between home and the regular place of work is generally counted as private travel. Therefore, the Excel template includes a separate field for private kilometers and a sequence number field for private usage occasions as a practical control tool.
3,000 Swedish miles (30,000 km) in business
If an employee drives at least 3,000 Swedish miles (30,000 km) for business purposes during an income year with their company car, the employer may, under certain conditions, reduce the taxable benefit value by 25 percent. The vehicle logbook is an essential piece of documentation to prove the extent of business driving. The Excel template therefore displays a special indicator when 30,000 business kilometers are reached.
Tax-free car allowance
For the 2026 income year, the Swedish Tax Agency's flat rates are:
- private car: 25 SEK per mil (10 km),
- company car not fully electric: 12 SEK per mil (10 km),
- fully electric company car: 9.50 SEK per mil (10 km).
The Excel template converts kilometers to "mil" and uses the selected vehicle category. The amounts are included as a control/calculation aid and should be updated when the Swedish Tax Agency changes the flat rates.
Parking, congestion tax, and other fees
Parking is not automatically included in the standard mileage allowance. Road, bridge, and ferry tolls, as well as congestion taxes, may also have separate tax treatments. Therefore, the new logbook has specific columns for such costs instead of mixing them with the kilometer allowance.
Fuel benefit
If the employer pays for fuel for a company car, the vehicle logbook is particularly important for allocating private and business-related driving. If sufficient documentation is lacking, the tax consequences can be significantly worse. Therefore, the template also includes optional fields for refueling or charging.
Word and PDF for manual use
For those who do not want to keep a logbook directly in Excel, a clean, print-friendly Word/PDF version is included, featuring vehicle details, odometer readings, and trip rows. This can be used on paper and subsequently compiled in Excel.
Swedish + English
The English version is an English-language version for use under Swedish tax rules. It is intended for Swedish companies and drivers who work in English and is not a foreign tax logbook.
Do you need an English-first product page? See Vehicle Logbook Template →
Important to know
A vehicle logbook is a form of documentation and evidence. It does not automatically guarantee specific tax exemptions, deduction rights, or benefit treatments. The assessment is affected by, among other things, the actual purpose of the trip, the employee's regular place of work, the type of vehicle used, and who paid for fuel and other expenses.
File formats and delivery
Format: XLSX, DOCX, PDF, and ZIP.
Language: Swedish and English.
Number of files: 10.
Delivery: digital download. No physical product will be sent.
Frequently Asked Questions
Does a vehicle logbook have to be electronic?
No. The Swedish Tax Agency states that a vehicle logbook can be kept on paper, on a computer, or electronically. The important thing is that the documentation is sufficiently detailed and reliable.
Is it enough to just write down the number of kilometers?
Not as strong evidence. The Swedish Tax Agency recommends significantly more information, including date, odometer reading, addresses, purpose, and visited locations or companies for business trips.
Is travel between home and work considered a business trip?
Normally not. Travel between home and the regular place of work is counted as private travel.
Can the Excel template calculate mileage allowance?
Yes. It calculates a control amount based on business kilometers and the selected vehicle category using the included 2026 flat rates.
Can I use the same template for a company car and a private car?
Yes, but the tax assessment differs between a private car and a company car. Therefore, choose the correct vehicle category and use the guide to understand the difference.
The template package is a general documentation and calculation aid and does not replace individual tax, payroll, or accounting advice.
