Application for Subletting a Condominium 2026/2027 – Board Approval, Rejection & Guide Word/PDF

Application for subletting of a tenant-owned apartment 2026/2027

A complete template package for both apartment owners and the board of the housing cooperative. The package contains the application, attachment for tenant/period/reasons, board consent, board rejection decision, checklist, and a detailed legal user guide.

The templates were legally reviewed on October 5, 2026, and updated for the legislative changes that entered into force on July 1, 2026, including the new wording of Chapter 7, Sections 10–11 of the Tenant-Ownership Act and the new Private Rental Act (2026:772).

Delivery: 6 documents in both Word (DOCX) and PDF – a total of 12 files and 15 A4 pages per format series.

What is included

• Application for subletting of a tenant-owned apartment – 3 pages.
• Board consent – 2 pages.
• Board rejection decision – 2 pages.
• Attachment – tenant, period & reasons – 2 pages.
• Checklist for member and board – 2 pages.
• Detailed user guide – 4 pages.

When is the board's consent required?

According to Chapter 7, Section 10 of the Tenant-Ownership Act, a tenant-owner may sublet the apartment for independent use only if the board gives its consent, unless a specific legal exemption applies.

From July 1, 2026, there is a new clarification: an apartment shall always be considered sublet for independent use if the tenant-owner does not use the apartment as a permanent residence or otherwise to a significant extent. This means it is not enough to call the subletting "lodging" if the tenant-owner does not in practice continue to live there.

What should the application contain?

The main template and the attachment help the tenant-owner to submit a complete application including:

• name and contact details,
• housing association and apartment details,
• desired rental period,
• previous sublettings,
• reason for the subletting,
• proposed subtenant,
• household information,
• relevant certificates and attachments.

Common reasons for subletting

The Swedish Courts state, among other things, work or studies in another location, trial cohabitation, renting to close relatives, impending retirement, and in some cases, a home that is temporarily difficult to sell as examples of acceptable reasons.

For a tenant-owned apartment, the law requires that the tenant-owner has reasons for the subletting. This is a more generous formulation than the rules that apply to subletting of rental properties.

New rules on previous rentals from July 1, 2026

If the board says no, the tenant-owner can apply for permission from the Rent Tribunal. In that assessment, previous sublettings should now only be taken into account if they have taken place to a significant extent. A shorter previous rental should therefore not automatically disqualify a new application for a new legitimate reason.

Board consent

The consent template is designed to document:

• which apartment the decision applies to,
• who the tenant-owner is,
• who is allowed to sublet,
• approved start and end date,
• contact details during the period,
• any fee according to the articles of association,
• the board's meeting minute item and authorized signatories.

The decision is designed to be person- and time-bound. A change of subtenant or an extension after the end date should be handled through a new application and a new decision.

Board rejection decision

In the event of a rejection, it is practically important that the decision documents the board's actual assessment. The rejection template therefore contains structured options for, for example:

• insufficiently described reason,
• justifiable reason linked to the proposed tenant,
• previous rentals to a significant extent,
• association-specific circumstances,
• other individual justification.

The template also contains clear information about the possibility of applying to the Rent Tribunal.

If the board says no

According to Chapter 7, Section 11 of the Tenant-Ownership Act, the Rent Tribunal can grant permission if the tenant-owner has reasons for the subletting and the association does not have a justifiable reason to refuse consent. The permission shall be limited to a certain time.

The Swedish Courts state that an application to the Rent Tribunal should include, among other things, the desired period, the reason for the subletting, and who the apartment will be rented to. A copy of the board's rejection decision should be enclosed.

Fee for subletting

A housing cooperative may only charge a special fee for subletting if the possibility exists in the association's articles of association. The fee may amount to a maximum of 10 percent of the price base amount per apartment and year. When subletting during part of the year, the cap is prorated based on the number of calendar months.

• 2026: price base amount SEK 59,200 → maximum legal cap SEK 5,920 per year.
• 2027: price base amount SEK 59,600 → maximum legal cap SEK 5,960 per year.

Unauthorized subletting

Subletting without necessary consent or permission is a ground for forfeiture according to Chapter 7, Section 18 of the Tenant-Ownership Act. The law simultaneously contains rules on rectification and the possibility of applying for permission from the Rent Tribunal, so the legal consequence should not be described as an automatic immediate loss of the tenant-ownership. However, the risk is serious and the subletting should not be commenced without a valid decision.

New Private Rental Act 2026

From July 1, 2026, the Private Rental Act (2026:772) applies, which replaced the Act on Rental of Own Home. It regulates the rental relationship itself within its scope of application when a natural person or an estate of a deceased person rents out a home for compensation.

The board's consent and the rental agreement are therefore two different issues: the board decides if the subletting is permitted, while the rental agreement and rental legislation regulate the relationship between the tenant-owner and the subtenant.

The board does not approve the rent

A consent from the housing cooperative does not mean that the association has reviewed or approved the amount of rent, deposit, notice period, or other terms in the rental agreement. For this, a separate rental agreement should be used.

Checklist for member and board

The package's checklist follows the entire process:

1. check articles of association and the association's routine,
2. determine period and reasons,
3. identify the subtenant,
4. submit complete application,
5. conduct individual board assessment,
6. document the decision,
7. sign separate rental agreement after approval,
8. apply for any extension in good time.

Format and delivery

• 6 documents.
• 12 files in total.
• Word (DOCX) + PDF.
• 15 A4 pages per format series.
• Digital product – no physical item is sent.

Legal basis

Tenant-Ownership Act (1991:614), specifically Chapter 7, Sections 10–11, 14 and 18–21, including relevant legislative changes from July 1, 2026. Private Rental Act (2026:772) for the rental relationship itself when that law is applicable. The Swedish Courts' current guidance on subletting of tenant-owned apartments and application to the Rent Tribunal.

Important

These are general document templates. The association's articles of association, previous decisions, the current tenant, and other individual circumstances can affect the assessment. In the event of a concrete dispute or risk of forfeiture, individual legal advice should be considered.