Stock Certificates & Issuance Control – Stock Certificates, Delivery Receipts and Stock Certificate Register | Word/PDF/Excel

Share Certificate & Issuance Control is a document package for Swedish limited companies that are not share register companies. The package helps the board and administrator manage requests for share certificates, the statutory requirements prior to issuance, acknowledgment of receipt, and traceable documentation. Includes editable Word, searchable PDF, and Excel. The product does not replace the share register or individual legal assessment in cases of dispute, pledging, or lost share certificates.

When is the Document Package Suitable?

For limited companies that are not share register companies and need to document how a share certificate is requested, issued, controlled, and actually delivered to the correct shareholder. The share certificate may only be delivered when all applicable conditions in Chapter 6, Section 4 are met. The package is not intended for share register companies, interim certificates, foreign share certificates, or as a general template for share transfers and pledging.

All Files and Their Functions

File	Use	Language / Format
Share Certificate	Main document with shareholder, company, share number, share class, restrictions, issuance date, and signature.	SV / DOCX + PDF
Issuance Request	The shareholder's request and necessary preliminary information.	SV / DOCX + PDF
Acknowledgment of Issuance	Traceable acknowledgment and documentation of actual delivery.	SV / DOCX + PDF
Control Protocol	Manual checks of the share register, payment, registration, and authorization.	SV / DOCX + PDF
Exchange and Cancellation	Internal documentation for the legally permitted exchange of existing share certificates.	SV / DOCX + PDF
Swedish User Guide	Step-by-step instructions, usage limitations, common risk cases, and legal sources.	SV / DOCX + PDF
English User Guide	English instructions for Swedish main documents; not an English share certificate template.	EN / DOCX + PDF
Share Certificate Register	Nine tabs with register, ranges, issuances, controls, exchanges, deviations, and manual decisions.	SV / XLSX

Excel – Actual Function

The workbook has the tabs Overview, Share Certificate Register, Share Range, Issuances, Controls, Exchanges, Deviations, Decisions, and Read Me. The number of shares is calculated from a valid continuous number range, and an incorrect range generates a control message. The Overview shows administrative counts and statuses. Excel does not determine ownership, legal validity, or whether statutory requirements are met. The register is prepared for up to 500 rows per register tab.

How to Use the Templates

1. Verify that the company is not a share register company and receive the shareholder's request.
2. Check identity, articles of association, share register, share number, payment, and applicable registrations.
3. Complete the share certificate and arrange for an authorized signature pursuant to Chapter 6, Section 3.
4. Complete the preliminary check. Enter the date of actual issuance and obtain acknowledgment of receipt.
5. File the documentation in the register and preserve supporting documents and any share register entries.

Important Legal Requirements

A shareholder in a company that is not a share register company may request a share certificate (Chapter 6, Section 1 of the Swedish Companies Act). The share certificate must contain the prescribed details, including the company category, identification details, share number, and, where applicable, relevant restrictions in the articles of association (Chapter 6, Section 2). Authorized signature is governed by Chapter 6, Section 3, and the conditions for issuance by Chapter 6, Section 4.

Lost share certificate: a lost older share certificate may not be replaced solely through internal cancellation. A special process pursuant to the Swedish Act on the Cancellation of Lost Documents may be required. The documents do not replace a specific review of the chain of transfer, pledging, or transfer restrictions in the articles of association.

Frequently Asked Questions About Share Certificates

Must a limited company have share certificates?

No, not all limited companies need to have issued share certificates. However, a shareholder in a company that is not a share register company may request that the company issue share certificates. The company must still maintain a share register.

Is a share certificate the same as a share register?

No. The share register is the company's statutory record of shares and shareholders. The share certificate is a separate document for the shares, with its own rules for issuance and management.

Can you fill in the PDF directly?

The PDF files are searchable, printable versions. The Word files (DOCX) are intended for editing. Interactive PDF forms are not supported.

Can the share certificate be delivered immediately after it is signed?

No, not on that basis alone. Share certificates may only be delivered when the applicable statutory requirements in Chapter 6, Section 4 are met.

Can the package be used if the share certificate has been lost?

Not as a replacement for the special cancellation process. The exchange protocol is intended for situations where the previous document is handled pursuant to the law.

What does the English guide entail?

It explains the use of the Swedish documents in English. The main templates are in Swedish and pertain to Swedish law.

Related Templates and Guidance

See the share register template when you need to maintain or update the share register. More documents are available among the templates for limited companies.

Sources and Version

Legal basis: Swedish Companies Act (2005:551), Chapters 5–6, as well as Bolagsverket on share registers and share certificates. Product version 1.0. Source review October 29, 2026. AI-assisted source check; external legal review has not been conducted.