Garage Door & Automatic Gate – Operation Log, Inspection & Excel | Word/PDF

Garage doors & automated doors – operating log, service and inspection follow-up

Document motor-driven garage doors, industrial doors and similar devices in a uniform way. The template package helps property owners, housing cooperatives, property managers and service managers keep track of door IDs, operating rounds, fault reports, professional service, inspection reports and costs.

Important: this is an administrative document package. It is not an inspection certificate, a functional test of safety edges or a substitute for inspection by an accredited inspection body where required.

The 15 files

The Excel tool: nine tabs

Dashboard: automatic key figures for registered doors and rounds, open deviations, actions, inspections and total cost. Door Register: unique door ID, manufacturer, control system and documented inspection obligation. Operating Rounds: visual observations. Deviations: priority and status. Actions: assignment, performer and completion. Inspections: inspection body, report and verified date. Costs: formula for amount including VAT. Photo Log: attachment references. Read Me: instructions and links to legal sources.

How to use the door log

1. Register each door under a unique door ID and save the manufacturer's documentation.
2. Assess against current regulations whether the device is covered by inspection requirements or exceptions – let the responsible expert investigate ambiguities.
3. Only make safe visual observations and document what has actually been observed, without manipulating the door, springs, electricity or safety sensors.
4. In case of risk: follow the local routine for shutdown/cordoning off and contact the responsible person.
5. Follow up service and accredited inspections separately, linked to actual reports, dates and decisions.

Rules on motor-driven doors – important to know

According to Boverket's rules for motor-driven devices (including BFS 2025:11 and BFS 2025:12), many motor-driven doors are covered by inspection by accredited inspection bodies. The recurring inspection is normally every two years, while special doors within enclosed industrial areas may be covered by four-year intervals. Motor-driven garage doors and gates for private use at single-family and two-family houses are covered by a special exemption from inspection. Other exemptions, changes and decisions may also affect the requirement. Check what applies to your specific device. In case of serious deficiency or delayed mandatory inspection, a ban on use may become relevant. This template does not determine whether a particular door may be used.

The owner's responsibility includes ensuring that the device receives appropriate ongoing supervision, care and maintenance. Information on the last inspection, validity period and next date should be retrieved from actual documents – not automatically calculated based on assumptions.

Frequently asked questions

Must all garage doors be inspected every two years?

No. Inspection requirements depend on type and use. Some motor-driven doors are covered by two-year intervals, some special industrial doors by four-year intervals, and several exemptions exist, including for private use at small houses. Always check the current rule for the current door.

Can the package replace a mandatory inspection?

No. Inspection according to the rules is performed by an accredited inspection body. The templates are used for administration, service and follow-up.

Are the PDF files editable?

The PDFs are searchable read-only and print versions. Change your information in Word and use Excel for compilations.

Can I document a door that is not in use?

Yes. Mark "Out of service" and document the reason, responsible person and any actions required before future use.

Does the package also apply to industrial doors?

Yes, for administrative documentation. Special rules and workplace environment requirements may apply to industrial doors, which must be assessed separately.

Legal sources

• Boverket – Motor-driven doors and similar devices
• Boverket – Operation, supervision, care and maintenance
• Boverket – Owner's responsibility
• Planning and Building Act (2010:900)

Related document templates

See also Elevator log and shutdown for other motor-driven devices and Key register and key receipt for handling permissions. Only link the registers when it suits your business.

Version 1.0 · Sweden · November 4, 2026. AI-assisted legal source check; no external lawyer or inspection person has approved this general template package.