Defibrillator Check & AED Registry – Batteries, Electrodes & Excel | Word/PDF

Defibrillator Check & AED Register – Batteries, Electrodes, Inspection Log and Excel is a professional document package in Word, PDF and Excel for businesses, housing cooperatives, associations and property owners who own or are responsible for a defibrillator. Record the equipment's location, model, battery/electrode dates, availability, inspection and post-use actions.

With a defibrillator log, those responsible can document observations and follow-up without mixing them with the medical device servicing that may be required. A completed check sheet or status in Excel is not a guarantee that the device works during cardiac arrest, a medical certification or proof that regulations are met.

All 15 Files – Content and Format

Excel with Nine Tabs – Check and Maintenance

Overview, Defibrillator, Inspection, Consumables, Deviations, Actions, After Use, Availability and Read Me. The register tabs have 100 prepared data rows each, specific status selections and formulas. The overview summarizes registered devices, check rounds, open deviations, expired material, blocked access and action costs. The Excel register stores no actual medical measurement data or patient information.

Note: Excel does not perform self-tests of the device, cannot determine safety or health effects and does not verify whether a specific defibrillator should be used. An actual service order or responsible decision must be followed up outside the spreadsheet.

How to Use the Defibrillator Check Templates

1. Inventory: document the device's model, serial number, location, signage, accessibility and designated responsible person.
2. Plan: specify actual instructions for inspection, electrodes and battery replacements for that specific model, without made-up general service deadlines.
3. Check: review the status indicator, unbroken electrode packaging, last expiration date, accessories and whether the device is actually accessible.
4. Follow up the register: check that the location and opening hours are correct in the Swedish Defibrillator Register, when the device is registered there.
5. Handle faults: document the actual deviation, responsibility and possible alternative preparedness, without relying solely on formula warnings.
6. After use: follow the device's manual for new electrode installation, battery assessment, accessory replenishment and status check.

Legal Basis and Professional Recommendations

First Aid in the Workplace: AFS 2023:2

AFS 2023:2, Chapter 4, Sections 4–5 states that employers shall have the first aid preparedness that the nature, scope and special risks of the business require, follow up the routines and ensure sufficient knowledge. This is not a general legal requirement for defibrillators in every business. If a defibrillator is part of the preparedness, the organization should follow the actual routines and relevant equipment documentation.

Maintenance, Battery, Electrodes and Signage

The Swedish Heart and Lung Foundation describes that the responsible person should have recurring inspection of the status indicator, electrodes' expiration dates, unbroken packaging, accessories, signage and registration. The Swedish Industry Council for Defibrillators recommends a responsible person and maintenance according to the manufacturer's instructions. Battery and electrode replacement varies between manufacturers and models. A device's green status indicator does not guarantee its function in all situations.

The Swedish Defibrillator Register

The Swedish CPR Council urges owners to keep the location, availability and opening hours correct in the Defibrillator Register. Registration is voluntary and a recommendation so that the device is easier to find; the product provides no guarantees on how external alarm dispatch works.

Limitations: No instructions on defibrillation, medical treatment or technical intervention are included. Do not use the forms to document patient names, personal identity numbers or sensitive medical record information. In an actual emergency: call 112 and follow the emergency medical services and device instructions.

Frequently Asked Questions

Must every business have a defibrillator?

No, there is no general such requirement in AFS 2023:2. The employer shall have risk-adapted preparedness for first aid; whether an AED is needed is determined based on the circumstances.

How often should the defibrillator be checked?

Follow the manufacturer's instructions and adapt the check routine to the location's risks and availability. No single statutory monthly frequency automatically applies to all models.

How do I check if the electrodes need to be replaced?

Check the condition of the packaging, labeling and expiration date as well as the model's manual. Opened or used electrodes normally need to be replaced after an intervention.

Can I trust the battery's expiration date in Excel?

The date is entered manually from the correct device and documentation; Excel warns of a passed date but does not verify battery capacity or manufacturer-specific requirements.

What should we do after the defibrillator has been used?

Follow the manual's reset requirements, replace the electrodes and check the battery, accessories and device status. Document responsibility and follow-up without patient information.

Is registration in the Defibrillator Register included?

No. The templates contain fields to document and follow up registration details, but the registration is done separately with the register.

Are all work sheets in English?

The five operational work templates are in Swedish. The package contains a separate English User Guide to understand the Swedish documents.

Related Products on Mallbutiken.se

See First Aid & Crisis Support – Preparedness Plan and Alarm Routines for a broader workplace environment setup. This package is specialized on management of the defibrillator itself and its administrative inspection.

Version 1.0 · Sweden · AI-assisted source check 2026-11-04 · No independent external medical device or legal review. Delivered as a digital ZIP only after separate manual activation.