Exhaust Hoods & Commercial Kitchens – Flue Cleaning Log, Fire Protection Inspection & Excel | Word/PDF

Exhaust Ducts & Commercial Kitchens – Sweeping Log, Fire Safety Inspection & Excel Register

Collect documentation for exhaust ducts in restaurants, commercial kitchens, and comparable businesses. With traceable facility cards, sweeping orders, a log of sweeping actually performed, follow-up on regulatory inspections, and non-compliance management, business owners get a useful structure for their preventive fire safety work.

15 customer files: 7 DOCX, 7 searchable PDFs, and 1 XLSX. Five Swedish work templates, one Swedish user guide, and a separate English User Guide. The documents pertain to Swedish conditions. Digital ZIP delivery after publication and activated delivery link.

All files in the template package

The Excel tool with nine tabs

Overview, Facilities, Sweeping, Fire Safety Inspection, Self-Monitoring, Non-compliance, Actions, Deadlines, and Read Me. Each register has up to 200 empty rows. The overview contains fourteen formula-based KPIs. The customer original is empty and macro-free; all follow-up values are 0 until actual entries are registered.

How to use the exhaust duct templates

1. Register the exhaust duct ID, kitchen operation, municipality, and allocation of responsibility with actual documents.
2. Retrieve the municipality's current sweeping deadline from the current local regulation; do not use a general recommendation as an automatically binding interval.
3. Follow up separately on planned/ordered sweeping and sweeping that has actually been performed, with the performer's actual report or receipt.
4. Monitor the fire safety inspection as an independent regulatory workflow and log the external report as well as any deficiencies.
5. Report deficiencies and ordered actions with a traceable case ID. Register the performed action first and then the actually verified action.

What applies under Swedish law?

The Accident Protection Act (2003:778), Chapter 3, Section 4 states the municipality's responsibility to ensure that sweeping and fire safety inspections are carried out for exhaust ducts in restaurants and commercial kitchens, among other things. The Accident Protection Ordinance (2003:789), Chapter 3, Section 1 means that the municipality issues regulations on sweeping intervals. Always check the individual municipality's current rule.

MSBFS 2014:6, Section 10 states two years as the inspection deadline for fire safety inspections of exhaust ducts within the scope of the regulation; current amendments and special decisions must also be considered. Sweeping and fire safety inspection are different measures. Examples of sweeping deadlines occur in the general provisions of the regulation, but such examples are not automatically the municipal sweeping deadline.

Boverket's rules on fire safety and the design of exhaust ducts in commercial kitchens, including BFS 2024:7 as amended, may be relevant for new or modification measures. The requirements may not be applied retroactively to all existing installations without further consideration.

Important limitation: The document package contains no technical instructions for opening, cleaning, or working inside exhaust ducts, no instructions for electrical work, and no completed regulatory certificates. A completed register is not an approved sweeping or fire safety inspection protocol.

Frequently asked questions about exhaust ducts in commercial kitchens

How often must an exhaust duct in a restaurant be swept?

The municipality determines the sweeping deadlines for relevant facilities through local regulations. Check the municipality's actual decision, the type of kitchen operation, and possible exceptions. The template intentionally has no pre-filled deadline.

Are sweeping and fire safety inspection the same thing?

No. Sweeping removes combustible deposits, while fire safety inspection assesses the facility's fire safety. They should be logged separately and have different responsibility and deadline rules.

What inspection deadline applies to fire safety inspections?

MSBFS 2014:6 Section 10 prescribes two years for exhaust ducts within the scope of the regulation. Check the current wording and any special decisions.

Can the business's own staff perform the sweeping?

Not automatically. Municipal permission and applicable competence and safety requirements must be assessed. An internal log does not grant such permission.

Does the template apply to regular household kitchens?

It is specifically intended for restaurants, commercial kitchens, and therefore comparable businesses. Rules and use for household kitchens differ and should be assessed separately.

Can I use it instead of the sweeper's report?

No. The template organizes and refers to the performer's actual documents, and does not replace an external sweeping report, fire safety inspection, or regulatory decision.

Are the PDF files fillable?

They are searchable and printable but are not promised as interactive PDF forms. Use the Word files for editing and Excel for registration.

What languages are included?

The five work templates and one user guide are in Swedish. A separate English user guide is included; the work templates are not fully translated.

Related document templates

Ventilation Filter – Filter Replacement Log pertains to filter maintenance and does not replace exhaust duct sweeping. Fire Dampers – Inspection Log and Functional Test pertains to other installations.

Regulatory sources and review status

• LSO (2003:778), Chapter 2, Section 2 and Chapter 3, Section 4
• Ordinance (2003:789), Chapter 3, Section 1
• MSBFS 2014:6 – Sweeping and Fire Safety Inspection
• Swedish Civil Contingencies Agency – Guidance
• Boverket – Exhaust Ducts in Commercial Kitchens

Version 1.0 – AI-assisted source check 2026-11-05. No external lawyer or fire technical expert has reviewed the documents.