Member Survey & Results Report – Non-profit Organization | Word/PDF/Excel

Member Survey & Results Report for Non-Profit Organizations is an editable document package for boards and officials who want to collect voluntary member feedback, compile responses, and document suggestions for improvement. Swedish documents in Word and searchable, printable PDFs, plus an Excel tool with nine tabs.

Important limitation: the package does not guarantee that a digital collection is anonymous or GDPR-compliant. The organization must assess these issues itself, including any personal data, privacy information, and how the results are used.

When is this package suitable?

For short internal member surveys about information, activities, overall satisfaction, and opportunities for participation. Not intended for medical or other sensitive surveys, secret ballots, individual personnel matters, or representative statistical surveys.

File by file

What does Excel calculate?

The workbook has 200 prepared response rows and calculates the number of completed rating questions, the average on a scale of 1–5, the proportion of ratings 4–5, and the number of Yes/No responses. It also documents distributions, proposed actions, and formal board decisions in separate registers. It does not calculate statistical certainty, make legal assessments, or automatically anonymize free-text responses.

How to use the document package

1. Customize the survey and member information to suit the organization's purpose.
2. Check data protection, the collection channel, and storage procedures.
3. Collect voluntary responses and review free-text responses manually.
4. Record responses in Excel and check the results for each question.
5. Complete the results report and describe the sample and uncertainties.
6. Propose improvements; make decisions according to the organization's bylaws, and follow up.

Data protection and legal requirements

Survey responses without names may still be personal data if a natural person is identifiable, for example through free-text or digital metadata. Pseudonymization is not the same as anonymization. If personal data is processed, the organization must, among other things, meet relevant GDPR requirements regarding a legal basis, transparency, purpose, and data minimization. Formal board decisions are handled according to the organization's bylaws and decision-making procedures.

Frequently Asked Questions

Can the survey be conducted completely anonymously?

It depends on the collection method and content. The absence of names does not automatically mean anonymity; metadata and free-text must also be assessed.

Does the package include a digital survey tool?

No. The package consists of downloadable Word, PDF, and Excel files and does not automatically send out digital forms.

Are the PDF files fillable?

The PDF files are searchable and printable. The Word files are intended for editing; interactive PDF forms are not guaranteed.

Is the English User Guide an English survey?

No. The guide explains how to use the Swedish main templates.

Are the results statistically representative?

Not automatically. Excel reports the responses descriptively; any sampling and non-response issues must be assessed separately.

Related documents

See also grant application and project budget for organizations and audit report and audit documentation for non-profit organizations.

Sources and version

Version 1.0 (2026-11-01). AI-assisted source review 2026-11-01; no external legal review documented. General Data Protection Regulation in full text (IMY), especially Articles 4–6 and 13, and Recital 26. IMY on basic principles.