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B2B Damage Claims & Damage Assessment – Demand Letter, Evidence and Excel | Word/PDF
B2B Damage Claims & Damage Assessment – Demand Letter, Evidence and Excel | Word/PDF
- File format
- DOCX, PDF, XLSX
- Document language
- Swedish documents + English User Guide
- Number of files
- 7
Digital download. No physical product is shipped.
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About this template
B2B Damages Claim & Damage Calculation is an editable document package for Swedish businesses that want to specify, substantiate and track a potential financial compensation claim following an alleged breach of contract. The package consists of Word documents, searchable PDF files and an Excel workbook.
Important: An outlay or an invoice does not automatically constitute a compensable loss. A stated claim amount is not admitted or legally established. The user must independently assess the legal basis, contractual terms, causation, mitigation of damages, possible set-offs and applicable notification deadlines.
When are the documents suitable?
The package is intended for private B2B contractual relationships in Sweden. It helps with structuring, for example, alleged additional costs due to delivery delays or defective goods. It is not a formal legal submission, consumer template, personal injury calculation or a completed debt collection case. The right to damages must be assessed for the specific situation.
01. Package contents
15 customer files: 7 editable Word documents (.docx), 7 corresponding searchable, printable PDF files and an Excel workbook (.xlsx) with nine tabs. Six documents are in Swedish and one is an English User Guide. The guide does not mean that the Swedish main templates are bilingual or adapted to foreign law.
02. What the files contain
Specified claim letter, damage itemisation, causation and evidence log, mitigation of damages and set-off basis, internal decision process, Swedish and English guide as well as an Excel register for cases, damage items, supporting documents, actions and communication. Word is editable; the PDF versions are not promised as interactive forms.
File by file – document and function
| Document | Function | Language/format |
|---|---|---|
| 01. B2B Damages Claim | Specified claim letter | Swedish · DOCX/PDF |
| 02. Damage Calculation and Items | Damage itemisation with amounts, evidence and double-counting check | Swedish · DOCX/PDF |
| 03. Causation and Evidence | Chain of events, contractual basis and evidence log | Swedish · DOCX/PDF |
| 04. Mitigation of Damages and Set-off | Actual actions, compensations, price reductions and penalties | Swedish · DOCX/PDF |
| 05. Decision and Communication Protocol | Internal authority, decision basis and communication | Swedish · DOCX/PDF |
| 06. User Guide | Practical instructions and legal limitations | Swedish · DOCX/PDF |
| 07. User Guide | How to use the Swedish-law documents | English · DOCX/PDF |
| 08. Damages Register | Nine tabs with administrative summaries | Swedish · XLSX |
Excel with nine tabs
Dashboard, Cases, Damage Items, Evidence, Actions, Set-offs, Terms Check, Communication and Read Me. The workbook summarises the amounts the user has marked as substantiated and verified set-offs. The result is an administrative difference, not a legally approved claim amount. VAT, notification deadlines, right to compensation and contractual terms are assessed manually; they are not determined automatically by Excel.
How you work
- Identify the correct contracting parties and current contract version as well as liability terms.
- Describe the alleged deviation and check relevant notifications and complaints.
- Specify each cost or other loss and document supporting evidence.
- Check actual mitigation of damages, compensation, penalties and risk of double-counting.
- Assess the legal support for each claim and check decision-making authority.
- Compile the claim letter, document actual dispatch and follow up.
Legal prerequisites
In applicable purchases of goods between businesses, the Sale of Goods Act (1990:931) may be relevant. Among other things, sections 27, 40 and 57 deal with damages in case of various breaches of contract. Sections 67–70 regulate, among other things, types of loss and mitigation of damages. The Sale of Goods Act is largely non-mandatory according to section 3. Check agreed liability limits, exclusive remedies, penalties, relevant deadlines and whether the law actually applies. The Contracts Act (1915:218) contains, among other things, rules on authority and unreasonable contractual terms. None of the rules automatically mean that a stated amount can be claimed.
Frequently Asked Questions
What should a B2B damages claim contain?
Identification of the parties, the contract, alleged breach of contract, damage items with supporting documents, causation and relevant contractual/legal basis. Check notification rules and document damage-mitigating actions.
Is a receipt enough to claim damages?
No. The receipt may show a cost but not by itself that there is a right to damages or that the counterparty in question is liable.
Can I claim both an agreed penalty and damages?
It depends on the contract and legal prerequisites. Avoid double-counting and assess whether the penalty is exclusive, must be set off, or allows for additional compensation.
Does Excel calculate what I am entitled to?
No. Excel shows administrative summaries of the data you register. It does not assess legal liability for compensation or payment deadlines.
Are the PDF files fillable?
The PDF versions are searchable and printable; use the Word files for editing. Interactive PDF fields have not been promised.
Can I use the package for consumer disputes or court?
It is limited to private B2B contracts and is not intended as a completed formal legal submission or consumer document.
Related resources
See Business Contracts – Templates for similar contracts and documents.
Official sources and version
Version 1.0, Swedish law. AI-assisted source review 31 October 2026. Sources: Sale of Goods Act and Contracts Act. No external independent legal review, authority review or guarantee of legal validity is claimed.
