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Cleaning Contracts & Facility Management B2B – Agreements, cleaning specifications, quality control and Excel | Word/PDF
Cleaning Contracts & Facility Management B2B – Agreements, cleaning specifications, quality control and Excel | Word/PDF
- File format
- DOCX, PDF, XLSX
- Document language
- Swedish working documents and guide + English User Guide
- Number of files
- 8
Digital download. No physical product is shipped.
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About this template
Cleaning agreement for commercial premises maintenance between businesses – template package in Word, PDF and Excel. Prepare a written agreement for recurring commercial premises maintenance, specifying the areas and tasks included, documenting inspections, and managing additions or deviations. Intended for assignments where both the client and the service provider are business operators under Swedish law. Not intended for consumer orders or special decontamination with specific requirements.
01. Package contents
15 files in ZIP: five Swedish working documents and two user guides, all in editable DOCX and searchable PDF, plus a follow-up register in Excel (XLSX). Total of 7 Word files, 7 PDF files and 1 Excel file. Swedish agreement template, Swedish user guide and English instructions for using the Swedish documents.
02. What the files contain
Agreement terms and optional agreement periods, property and task description, quality control, non-conformance and rectification request, documented change order, Swedish and English instructions, plus registers for assignments, completed tasks, non-conformances and invoice supporting documentation.
When is a cleaning agreement for businesses suitable?
For example, offices, common areas and other agreed business premises where the client and the premises maintenance company need to clarify cleaning frequency, access, materials, quality level, price, reporting, contact persons and what should happen if the assignment changes. A separate cleaning specification makes it possible to update frequencies and work steps in a traceable manner.
Files in the package
| Document | Function | Language / format |
|---|---|---|
| 01. B2B Premises Maintenance Agreement | Parties, assignment, compensation, agreement term options, changes, liability and signature | SV · DOCX/PDF |
| 02. Assignment and Cleaning Specification | Premises, cleaning tasks, intervals and scope | SV · DOCX/PDF |
| 03. Quality Control and Inspection | Control points, observations and follow-up | SV · DOCX/PDF |
| 04. Non-conformance and Rectification Request | Report non-conformance and follow rectification through to verified inspection | SV · DOCX/PDF |
| 05. Change Order and Price Adjustment | Document proposed and approved changes | SV · DOCX/PDF |
| 06. User Guide | Selection, completion, signature and follow-up | SV · DOCX/PDF |
| 07. User Guide | English guidance to the Swedish documents, not foreign-law adaptation | EN · DOCX/PDF |
| 08. Premises Maintenance – Follow-up | Register, control status, summaries and invoice supporting documentation for manual follow-up | SV · XLSX |
How the templates are used
- Identify the parties, premises and authorized representatives.
- Describe the assignment, intervals, consumables, price and additional services.
- Select only one option for agreement term and termination; adapt the terms to the actual transaction.
- Review appendices, sign where necessary and allocate responsibility for access and keys.
- Document completed tasks, inspections, non-conformances and written approved changes.
Excel for premises maintenance follow-up
The workbook contains nine tabs: Overview, Property, Tasks, Inspections, Non-conformances, Changes, Invoice Supporting Documentation, Decisions and Read Me. It can compile registered statuses and amounts entered by the user. Registration, completed task and verified inspection are kept separate. Excel does not provide an automatic legal assessment, review of invoice claims or guarantee that an agreement has been followed.
Important legal prerequisites
This is an editable starting point for B2B agreements under Swedish law, not a pre-negotiated agreement for every situation. The parties must specifically assess the working environment, access, security, any personal data flows, insurance, price adjustment and what has actually been agreed. A personal data processing agreement may be required in certain situations; it does not automatically follow from hiring a premises maintenance provider. In cases of special working environment risks, public procurement, collective agreements or large indemnity risks, the terms should be reviewed individually.
Frequently asked questions about cleaning agreements
Is a cleaning agreement a requirement?
For regular commercial premises maintenance assignments, there is no general requirement for this specific agreement template. However, a clear written agreement facilitates evidence and allocation of responsibility. Other rules may require special procedures depending on the business and risks.
Can the documents be used for domestic cleaning for private individuals?
No, the package is limited to agreements between business operators. Consumer relationships require specially adapted terms and legal review.
How do change orders work?
The document for change and price adjustment helps the parties describe what should be changed, at what price and when it applies. The proposal should be approved by authorized representatives according to the agreement's change procedure before it is treated as an ordered additional service.
Are the PDF files fillable?
The PDF files are searchable read-only and print versions; use the editable Word files to fill in and adapt the text. The package does not promise interactive PDF forms.
Does the English User Guide mean the agreement is in English?
No. It is an English user guide to Swedish working documents, not an English-language agreement text or an adaptation to foreign law.
Related resources
See also Mallbutikens företagsavtal for other agreement types.
Sources and version
AI-assisted source control October 30, 2026, version 1.0. Relevant starting points: Contracts Act (1915:218), Interest Act (1975:635), Work Environment Act (1977:1160) and IMY on personal data processor agreements. No external legal review or authority approval has been documented. Document version and review date are not a guarantee of future regulatory changes.
