Outdoor Lighting & Parking Lot Lighting – Inspection Log, Fault Reporting & Excel | Word/PDF

Outdoor Lighting & Parking Lighting – Document Rounds, Faults, and Actions

Collect luminaire registers, visual lighting rounds, fault reports, risk-based inspection routines, service orders, and cost tracking in a professional template package. Designed for property owners, housing cooperatives, community associations, and property managers with lighting at entrances, parking areas, courtyards, and walkways.

The 15 Customer Files

Excel Tool with Nine Tabs

Dashboard shows registered luminaires, completed rounds, open faults, ongoing/completed actions, suppliers, and total costs including VAT. Luminaires records location, ID, and responsibility. Rounds collects visual observations. Faults records deviations and priorities. Actions tracks orders and completions. Costs calculates the total sum. Suppliers documents contacts. Photo Log links documentation to the luminaire ID. Read Me provides instructions and sources.

How to Use the Templates

1. Register each lighting point with a unique luminaire ID and specify the property, installation, and person responsible.
2. Establish a documented, risk-based inspection routine for the relevant facility.
3. Conduct safe visual rounds from the ground: note visible damage, extinguished lights, flickering, and impaired accessibility.
4. In the event of a possible electrical risk or loose equipment: keep your distance, follow local cordoning routines, and contact the person responsible.
5. Order an electrical inspection or action from the appropriate qualified professional, and save the performer's report and follow-up in the log.

Legal Starting Points and Important Limitations

The Electrical Safety Act (2016:732), Sections 6 and 19 addresses the owner's responsibility for electrical installations and equipment. ELSÄK-FS 2022:3 contains requirements for ongoing inspection. The owner's routines must be established with the support of a risk assessment that considers, among other things, the age of the facility, its design, surroundings, and use. It is therefore not possible to specify a single statutory interval for all outdoor luminaires. Boverket's guidance on walkways addresses orientation and lighting for certain plots. Which requirements apply depends on design and use.

This is an administrative documentation package, not an electrical safety inspection, installation manual, lighting calculation, or certified lux measurement. The inspection log does not provide instructions to open electrical cabinets, repair wiring, test live installations, or work at height. Electrical installation work must be performed in accordance with applicable requirements and by companies with relevant registration and competence. No universal lux limits or general inspection intervals are promised.

Frequently Asked Questions

Can the package be used for housing cooperatives and community associations?

Yes. The templates are suitable for lighting at parking areas, walkways, entrances, and common courtyards.

Must all outdoor lighting be inspected every month?

No, the package does not specify such a general obligation. The owner must have risk-based routines with an appropriate frequency for their facility.

Is a visual round the same as an electrical safety inspection?

No. A safe external observation identifies possible deficiencies but does not replace an electrical inspection by a qualified person.

Does lux measurement include lux?

No, no lux instrument or general measurement method is included. If needed, such an inspection must be ordered separately.

Are the Word files editable?

Yes, all seven Word files are editable. The PDF files are searchable read-only and print versions, and the Excel register is editable.

Is it a legally certified product?

No. The content is based on AI-assisted review of official sources; no external lawyer or authorized electrical installer has reviewed each file.

Further reading for housing cooperatives: For planning major maintenance of the courtyard, parking area, and technical installations, also read our guide on the technical maintenance plan for housing cooperatives. The guide addresses planning and cost assessment; this package is used for ongoing documentation of lighting inspections.

Official Sources

• Swedish Electrical Safety Authority – Ongoing Inspection
• Swedish Electrical Safety Authority – Electrical Safety Outdoors
• Boverket – Walkways and Orientation
• Electrical Safety Act (2016:732)

Version 1.0 · Sweden · AI-assisted source review November 4, 2026. Digital delivery of the ZIP file after manual activation.