Drainage Pump & Pump Pit – Operation Log, Alarm Log & Service Follow-up | Word/PDF/Excel

Drainage Pump & Pump Pit – Operation Log, Alarm Log and Service Follow-up

Collect pump cards, operational observations, water level alarms, non-conformities and professional service in a comprehensive document package for drainage pumps and pump pits handling drainage water or ingress water. Designed for property owners, housing cooperatives and facility managers who want to work systematically with their own control log and supplier follow-up.

All 15 Customer Files

The Excel Tool – Nine Functional Tabs

Overview: automatic key figures for the number of pumps, operational checks, alarms, open non-conformities, planned actions, photo references and costs including VAT. Pump Register: unit ID, model, location, person responsible for operation and manual. Operation Log: actually observed level and operational status. Alarm History: time, alarm code, affected area and status. Non-conformities: incidents with responsibility and follow-up. Actions: work orders and professional service. Costs: net amount, VAT rate and calculated totals. Photo Log: document and image references. Read Me: instructions and sources. The files are delivered without sample data.

How to Use the Documents

1. Register each pump and pump pit with its own ID, location and reference to the facility's manual.
2. Establish local responsibility, alarm recipient and a risk-based routine for safe observations.
3. Record actual operational indicators and alarms. Enter "not assessed" if the check has not been performed.
4. Log non-conformities, follow the property's emergency plan and order professional service when needed.
5. Archive actual service reports and follow up on actions and costs in the Excel register.

Legal and Safety Limits – Sweden 2026

The Swedish Electrical Safety Authority's ELSÄK-FS 2022:3 contains rules on the ongoing inspection of affected high-voltage installations and electrical equipment. The scope and interval of the inspection shall be based on a risk assessment of execution, age, surroundings and use. Exceptions from the requirement for documented routines apply to certain installations normally intended for a single purpose. There is therefore no single universal statutory service interval for all drainage pumps. The Planning and Building Act (2010:900), Chapter 8, Section 14 deals with the maintenance of buildings. Boverket's moisture safety requirements have special application conditions for new construction and alterations and should not be interpreted as a general retroactive pump installation requirement.

This is administrative operational and follow-up documentation – not a technical testing method, electrical safety inspection, authority form or installation certificate. No one should enter pump pits or confined spaces, handle electricity near water, perform pumping repairs or change level sensors based on the templates. Technical limit values, intervals and professional actions must be determined based on the actual installation's manual, risk assessment and applicable regulations. No external legal, electrical or plumbing expert review is included.

Frequently Asked Questions

Is the package suitable for a housing cooperative?

Yes, especially for documenting multiple pumps and linking alarms, non-conformities, suppliers and costs.

Is it a template for an LTA pump?

No. The package is intended for drainage and ingress water. For wastewater pumping, there is a separate LTA Pump and Sewage Pumping Station Package.

Must the drainage pump be test-run every month?

No general monthly rule is specified. Intervals and methods depend on the installation environment, risk assessment, supplier instructions and any agreements.

Can Excel calculate costs?

Yes. The cost tab contains calculated amounts including the specified VAT. The overview summarizes costs and case status.

Can Word and PDF be edited?

The Word files are editable. The PDF versions are searchable for reading and printing. The Excel register contains formulas, status selections and empty registers.

Can the documents replace professional service?

No, they help to order, document and follow up on professional service but provide no instructions for technical interventions.

Legal Sources and Related Templates

• Swedish Electrical Safety Authority – Ongoing Inspection
• ELSÄK-FS 2022:3
• Boverket – Moisture Safety
• Planning and Building Act (2010:900)

Supplement as needed with the Moisture Safety Plan and Moisture Trace.

Version 1.0 · Sweden · AI-assisted source check 2026-11-05 · Digital ZIP after manual activation.