Eye Wash & Emergency Shower – Inspection Log, Six-Month Inspection & Excel | Word/PDF

Eye Wash & Emergency Shower – Control Log, Half-Yearly Inspection and Excel is a digital document package for employers, laboratories, workshops, and businesses where eye wash and emergency showers are required based on the risks. Document inventory, visual inspection, functional testing, eye wash bottles, faults, and follow-up in Word, PDF, and Excel.

Files in the Package

Excel Register with Nine Tabs

The workbook contains Overview, Equipment, Visual Inspection, Functional Testing, Bottles, Non-Conformances, Actions, Follow-Up, and Read Me. Pre-filled data rows, status selections, date and risk flags, and formulas help identify overdue half-yearly tests, expired bottles, blocked routes, incomplete non-conformance reports, and inadequate follow-up.

No Excel formula constitutes technical approval. The interval may need to be shorter than six months based on the risk assessment, instructions, or specific requirements. Documentation must reflect actual tests and not be created retroactively without supporting evidence.

Workflow for Eye Wash and Emergency Showers

1. Inventory: record the equipment type, location, manufacturer, responsible person, availability, and instructions.
2. Risk Assess: identify chemicals, splash, and overexposure risks; ensure the devices are located where needed.
3. Plan Testing: document the routine, more frequent intervals if necessary, and the legally required half-yearly documentation.
4. Test: document the actual visual or expert functional test according to the manual and risk assessment.
5. Handle Non-Conformance: the responsible person must immediately assess the risk, protection, and necessary actions if a device does not work.
6. Follow Up: check the actual result and document the decision to return to service separately.

Legal Basis and Inspection Requirements

AFS 2023:12, Chapter 6, Sections 18–21

The Swedish Work Environment Authority's regulations on workplace design (AFS 2023:12) cover access to emergency showers and eye wash, water quality, unobstructed access, and information for employees. Chapter 6, Section 20 requires that the devices be inspected regularly and that the inspection be documented at least once every six months. It is the employer's responsibility under the scope of the regulation. The manufacturer's requirements and specific risks may necessitate more frequent inspections.

Eye Wash Bottles and Fixed Installations

According to Chapter 6, Section 19, eye wash facilities should normally be permanently installed when there is a risk of eye injury; if necessary, supplementary eye wash fluid should be available near the workplace. The Swedish Work Environment Authority's guidance on chemical risks describes how actual exposure affects measures and equipment choices. Check the bottle's shelf life and condition according to the labeling and manual.

Important Limitation: The documents do not replace safety data sheets, medical advice, expert installation inspection, or the employer's actual risk assessment. No instructions for hazardous modifications to the installation or chemical treatment are included.

Frequently Asked Questions

How often must eye wash and emergency showers be inspected?

According to AFS 2023:12, Chapter 6, Section 20, they must be inspected regularly and the inspection documented at least once every six months. More frequent inspections may be required based on risk, the manufacturer, and local routines.

Can eye wash bottles replace a fixed eye wash station?

They are not a general replacement. Where fixed installation requirements apply, these must be assessed based on the workplace risks and regulatory exemptions.

Is it enough to record the inspection in Excel?

No. A relevant actual inspection must also have been performed. Excel is a way to document and follow up, not to perform the inspection.

Must the emergency shower be accessible?

Yes. The requirements include, among other things, that the path to it must not be blocked and that the device can be used in all intended ways.

What should be done with expired eye wash bottles?

Follow the labeling, the manufacturer's advice, and the current risk assessment. Document the replacement and ensure that sufficient suitable equipment is available.

Are English work templates included?

Five operational forms are in Swedish. An English-language user guide is included to support the Swedish templates.

Related Document Templates

For broader risk assessment, see Chemical Risks – Risk Assessment and Chemical Inventory and First Aid & Crisis Support.

Version 1.0 · 2026-11-04 · Sweden · AI-assisted legal source check, not an independent legal or technical review. Digital ZIP delivery will occur after separate manual activation.