Smoke dampers & smoke control ventilation – Inspection log, service & non-conformities | Word/PDF/Excel

Smoke dampers & smoke exhaust ventilation – control log, service and non-conformities in Word, PDF and Excel. A practical document package for property owners, managers and fire safety officers who need to keep track of existing smoke dampers, visible inspections, ordered service, actually performed functional testing and separate follow-up inspections. The package is intended for Swedish conditions and complements the facility's own manufacturer and operating instructions. It is not a technical installation template, an official certificate or proof that a facility meets all fire safety requirements.

Who is the smoke damper log suitable for?

For owners and rights holders of buildings, property managers, operating organizations and fire safety coordinators who manage actual smoke dampers or smoke exhaust fans. The product is intended for administrative documentation. It replaces neither a specialist's service report, the installation's operating and maintenance instructions nor a project-specific fire safety description.

If your need concerns fire dampers in ventilation ducts instead of smoke dampers' opening or control functions, you should choose a damper-specific basis. For fire doors and fire compartment boundaries, see our fire door inspection and fire compartment log.

File by file – what is included?

Excel – how the workbook works

The nine tabs are Start, Units, Rounds, Service, Fault cases, Actions, Follow-up inspection, Dashboard and Read me. The registers have 250 prepared input rows per tab, customized status lists and 14 KPI summaries. The dashboard counts registered units, rounds with non-conformities, open faults, ordered service, performed but unverified work and separate follow-up inspections and return-to-service decisions.

The workbook has been tested with fictitious entries, including ordered service without performed inspection, performed but unverified action and separately documented return-to-service decision. The test tasks have been removed. Excel cannot automatically inspect a smoke damper, determine the correct inspection interval, make a legal risk assessment or certify fire safety.

How to use the templates – six steps

1. Identify the actual units and collect drawing, operating instructions, inspection plan and allocation of responsibilities.
2. Register the unit ID and enter the local responsible person. Determine the interval based on the actual instructions, risks and any contractual requirements.
3. Document permitted visible inspection and mark uncertainty as “Not assessed” – not as approved.
4. Report observed faults to the responsible function and document decided temporary protective measures if necessary.
5. Order relevant inspection or service and retain the performer's actual report with date and identified facility parts.
6. Document separate follow-up inspection, remaining deficiencies and a competent decision on continued operation or a new inspection assignment.

Legal prerequisites

According to the act (2003:778) on protection against accidents, chapter 2, section 2, the owner or rights holder shall take fire safety measures to a reasonable extent. The authority's guidance on systematic fire safety work explains how responsibility, routines and documentation can be organized.

SRVFS 2004:3 contains general advice, not in itself a binding requirement for this specific product or a universal interval for every smoke damper. Boverket's guidance on operating and maintenance instructions describes the special circumstances where the requirements of the building regulations may become relevant. Always check current instructions, the building's conditions and what actually applies.

Frequently asked questions

Is a smoke damper log mandatory by law?

Not as this specific form. The law requires reasonable fire safety. The need for routines, documentation and technical inspection depends on the building's risks, the installation and other relevant requirements.

Do smoke dampers need to be inspected every year?

It is not possible to establish a single universal interval with this product. Base it on the manufacturer's documentation, the facility's conditions, relevant agreements and actually applicable regulations. Special inspections may also be needed after changes.

Can a caretaker functionally test the smoke dampers with the template?

The template does not grant authorization to perform technical steps. Who can perform the inspection is determined by the nature of the step, risks and relevant competence requirements. Use a qualified service provider if necessary.

Does a filled-in Excel row prove that the fire safety works?

No. Excel registers manual data and summarizes administrative statuses. Technical functionality and return-to-service are assessed separately by the responsible person with correct documentation.

Are the PDF files fillable?

The PDF files are searchable print and reference versions. The Word files can be edited in compatible Office programs. Interactive PDF forms are not included.

Is an English template included?

An English user guide is included, but the five main documents and Excel are in Swedish and intended for Swedish conditions.

Related resources and version

See also Home maintenance and care logs and Fire door inspection and fire compartment log.

Product version 1.0. AI-assisted source review performed November 4, 2026. No external legal review and no independent technical certification performed. The product is not published until the digital ZIP file is linked to Shopify Digital Products and the user has manually activated the product.