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Stairwell lighting – inspection log, luminaire register and actions | Word/PDF/Excel
Stairwell lighting – inspection log, luminaire register and actions | Word/PDF/Excel
- File format
- DOCX, PDF, XLSX
- Document language
- Five Swedish working documents Swedish user guide English User Guide for the Swedish templates
- Number of files
- 7
Digital download. No physical product is shipped.
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About this template
Stairwell & common area lighting – inspection log, fixture register and action follow-up helps a Swedish housing cooperative or property manager record indoor lighting, document actual inspection observations, order actions and follow up on work actually performed. The package is intended for standard indoor lighting in stairwells, entrances, corridors, basements and other common areas – not emergency lighting or electrical inspections.
Quick facts: 7 independent documents (five Swedish work templates, Swedish user guide and English User Guide) as 7 editable DOCX and 7 corresponding searchable, non-digitally fillable A4 PDFs. In addition, 1 XLSX workbook with nine tabs. Total of 15 customer files in a digital ZIP file that is connected to the download system after subsequent manual activation. Swedish law and Swedish master templates, version 1.0.
01. Package contents
Five Swedish work templates: 1) lighting inspection round, 2) fixture and zone register, 3) risk assessment and local control routine, 4) fault report and work order and 5) completion certificate with follow-up inspection. Also included are a Swedish user guide, English User Guide and an Excel workbook with administrative registers and overview. The seven documents are delivered in both Word and PDF, not as fourteen separate content documents.
02. What the files contain
Fields for property, zone ID, fixture ID, responsible function, observation, assessed risk, protective measure, order ID, performer's certificate, separate follow-up inspection and remaining uncertainty. Excel displays administrative counts and duplicate IDs. Ordered does not mean performed, and performed is not automatically follow-up inspected or approved. No file can assess electrical safety or replace professional expertise.
Who should use the inspection log?
BRF example: A board wants to divide stairwells into zones, check that lamps are working and document who has received a fault report. Property manager example: A property management company needs to follow up on a supplier's completion certificate without incorrectly marking the electrical installation as safe. Both need a separate risk-based routine with regard to the actual installation.
Do not choose this template as the main document for emergency lighting, outdoor lighting, electrical installation measurement, authorized electrical installation work or authority-required inspection. In case of a burning smell, sparks, overheating or moisture near electrical equipment, the situation should be escalated according to the organization's safety routines, not investigated by an untrained inspector.
File by file – Word, PDF and Excel
| Document | Purpose | Language | Format |
|---|---|---|---|
| 01 Inspection round | Actual observations, deviation and not inspected | Swedish | DOCX/PDF |
| 02 Fixture and zone register | Identifiers, location, scope and responsibility to confirm | Swedish | DOCX/PDF |
| 03 Risk assessment and control routine | Basis for individually assessed interval and control responsibility | Swedish | DOCX/PDF |
| 04 Fault report and work order | Observation, order, receipt and escalation | Swedish | DOCX/PDF |
| 05 Completion certificate and follow-up inspection | Distinguishes performed work from separate inspection | Swedish | DOCX/PDF |
| 06 Swedish user guide | Preparations, safety limits, workflow, sources | Swedish | DOCX/PDF |
| 07 English User Guide | English instructions for the Swedish forms – not a translation or foreign law | English | DOCX/PDF |
| 08 Excel: lighting register | Register, ID control, status counter and overview | Swedish | XLSX |
Editability: DOCX can be customized in a compatible word processor. PDF is searchable and intended for reading/printing and has no digital PDF form fields. XLSX requires a compatible spreadsheet program; functionality in every possible program version is not verified. Downloaded documents can be used offline in a program that supports the formats.
The Excel tool – nine tabs and status logic
Overview, Fixtures, Zones, Rounds, Risks, Work Orders, Completions, Follow-up Inspections and Read Me. The seven register tabs each have 100 empty rows, status validation where relevant and an automatic duplicate indicator for ID. The workbook contains 727 formulas including the overview. In practical testing, two unique fixtures were given the value 2; a duplicated fixture ID was flagged and not counted as a new unique entry. All fictitious test data has been cleared from the customer file.
Excel displays sent and received orders separately from an actually acknowledged completion. A follow-up inspection with the result “no visible deviation” is still only a registered observation, not an electrical inspection or legal guarantee.
Workflow from inspection to completion
- Define scope: Specify the property, current installation holder when confirmed and which parts are standard indoor lighting.
- Inventory: Specify zones and fixture IDs as well as relevant information about operational control.
- Observe: Perform round without electrical interventions and distinguish between observed function, deviation and not inspected.
- Assess and protect: Handle deviations manually according to risk, access and available safety competence.
- Order: Send a clear work order to the correct performer. Verify competence requirements where the work requires it.
- Acknowledge and follow-up inspect: Document first what has actually been performed and then what has actually been inspected.
- Archive: Retain relevant ID references, service records and decisions with proper access control.
Swedish law, electrical safety and limitations
Installation holder's control responsibility: Section 6 of the Electrical Safety Act (2016:732) covers, among other things, continuous inspection of high-voltage installations and requirements for work that provides reassuring safety. The template does not determine who is actually the installation holder.
Risk-based routines: The Swedish Electrical Safety Authority's guidance on ELSÄK-FS 2022:3 describes the need for routines adapted to the installation's design, age, environment and use. The scope of the rules and any documentation exemptions must be assessed for the actual installation. The packages do not prescribe any general statutory monthly interval.
Building maintenance: the Planning and Building Act (2010:900), Chapter 8, Section 14 contains rules on the maintenance of buildings. Application requires assessment of the actual building. The document package is not technical certification, performed electrical inspection or a complete set of rules for emergency lighting.
Difference from related documents
For emergency lighting and exit signs, a separate control process is required. For outdoor lighting and parking lighting, there is another document package. This product is intended for standard lighting indoors in common property areas.
Frequently asked questions
Can a housing cooperative use the template for its own lighting rounds?
Yes, to document visual observations and follow-up. Who is the installation holder, how the inspection should be designed and which steps require professional competence must be assessed separately.
Can we perform electrical repairs ourselves?
Not based on this template. It contains no instructions for electrical installation or troubleshooting in energized parts. Authorization and performer should be checked against applicable electrical safety rules.
Does an obligatory interval apply to every stairwell lamp?
This product does not state any general statutory interval. Inspection routines must be risk-based and adapted to the current installation.
Are the PDF files digitally fillable?
No. They are searchable print versions. For editing, the DOCX files are used.
Are the Swedish templates also translated into English?
No. Only the separate English user guide is in English. The master templates are intended for Swedish law and Swedish users.
Can the status “performed” in Excel confirm that the lighting is safe?
No. It is an administrative completion status. Separate follow-up inspection and electrical safety assessment may be required.
Sources, review date and transparency
Version 1.0 • November 6, 2026. Relevant legal sources have been checked with AI assistance on the same date. The source references above refer to official rules and authority guidance, not an authority approval of Mallbutiken.se or the product. No external lawyer/legal review, certification or guaranteed legal compliance has been performed. For risks, liability issues or electrical inspection, relevant competence is required. Digital Products connection is done manually later, when the product owner chooses to publish.
