Business Interruption & Recovery – Incident Report, Decision Log and Excel | Word/PDF/Excel

Business interruption and restart – documentation of an actual interruption. Collect the sequence of events, affected processes, decisions, backup procedures, and controlled restart in a traceable package for Swedish companies and business managers. This is not a general continuity plan, a government-approved incident form, or a substitute for technical safety testing.

15 customer files: 7 editable Word files (DOCX), 7 corresponding searchable PDF files for reading/printing, and 1 Excel workbook (XLSX) with nine tabs. Five Swedish working documents, a Swedish guide, and an English User Guide. The main documents are in Swedish. Intended delivery is a digital ZIP after separate manual publication and file linking.

Who is the document package for?

For business managers and continuity managers who need to document an already occurred interruption, such as an unavailable business-critical service or a longer supplier-dependent outage. Also suitable when the same event affects multiple teams and decisions about restart must be able to be followed up.

Choose something else if you are only going to plan preparedness: then use a continuity plan with BIA. For an exercise without actual disruption, continuity exercise and crisis exercise protocol is suitable. In the event of machine failure, special machine and work environment documentation may be required.

File list – exactly what do I get?

The PDF files are searchable but are not interactive PDF forms. For your own text editing, use the DOCX files. Excel requires a compatible spreadsheet program. Exact functionality outside the tested work environment may vary.

The Excel tool in practice

The nine tabs are named Interruption, Status Log, Resources, Actions, Decisions, Communication, Restart, Overview, and Read Me. The user enters events and times, selects status, and enters decisions. A verified calculation gives 12 hours of interruption when start and end differ by twelve hours; incorrect order is signaled with “WRONG DATE”. The compilation counts registrations and statuses. A registered decision is not automatically an approval; “completed” does not mean “verified”.

How to use the package

1. Identify the event, the scope of the interruption, and the responsible function.
2. Fill in the interruption report and start a status log, without mixing observations and assumptions.
3. Document backup procedures, communication, decisions, and who is to verify actions.
4. Check relevant own agreements, security procedures, and possible legally mandated reporting requirements.
5. Record technical tests and authorized restart decisions; do not mark restart as verified prematurely.
6. Conclude with post-analysis, actions, and secure archiving according to the organization's rules.

Legal prerequisites and limitations

There is no general Swedish legal requirement for this specific document template. The Swedish Civil Contingencies Agency's guidance on continuity management is methodological support, not a product approval: guidance for companies.

A business disruption may simultaneously involve a personal data incident. In that case, a relevant GDPR assessment must be made separately, with possible reporting deadlines depending on the circumstances, according to GDPR (EU 2016/679) and IMY's incident guidance. For businesses covered by it, the Cybersecurity Act (2025:1506) may impose additional requirements. The template does not determine whether the business is covered or whether a government notification should occur.

Frequently asked questions

Is this a continuity plan?

No. The package documents an actual interruption that has occurred and a tested restart. A continuity plan is normally designed before the event.

Can Excel approve a restart?

No. Excel compiles inputs and status. The responsible and authorized function must itself assess technical tests, remaining risks, and decisions.

Must the business interruption be reported to the authority?

It depends on the business, the interruption, and applicable rules. A GDPR incident or incident at a regulated business operator must be assessed separately; the interruption report does not replace a notification.

Can I get English main templates or fillable PDFs?

No. The five working documents are Swedish, and the PDF files are searchable print versions. The English file is a user guide for the Swedish templates.

Related knowledge

Read the guide on the continuity plan's content as background. The related products above apply to other customer moments – planning and exercise, respectively.

Sources, edition, and transparency

Edition 1.0, document date 2026-11-05. AI-assisted source review 2026-11-05 of the above-mentioned public legal and methodological sources. Technical file check performed on this version; no external legal review, certification, or government review has been performed. Responsible parties must adapt the documents to their own circumstances, agreements, and special regulations.