Fire Extinguisher Inspection & Extinguisher Register – SBA Log, Service & Excel | Word/PDF

Fire Extinguisher Inspection & Extinguisher Register – SBA Journal and Service Monitoring is a digital template package in Word, PDF, and Excel for Swedish property owners, housing cooperatives, employers, fire safety officers, and facility managers. Inventory portable fire extinguishers, document visible defects, plan inspections, order professional servicing, and follow up on actual actions.

Important limitation: The package is an administrative inspection and documentation aid. A completed inspection journal is not a service certificate, pressure test report, certification, or guarantee of a fire extinguisher's functionality. Always use the manufacturer's instructions and competent service providers when necessary.

All Documents – File Table

Excel – Extinguisher Register with Nine Tabs

Excel contains Overview, Extinguishers, Visual Round, Non-conformances, Service Order, Service History, Follow-up Inspection, Responsibility, and Read Me. Each register tab has 100 prepared blank rows. The overview shows the number of registered extinguishers, completed rounds, open non-conformances, deficiencies without documented protection, and registered service costs. Separate warnings exist for, for example, blocked access, negative costs, missing service documentation, and carbon dioxide extinguishers where the inspection reference must be verified.

Excel does not perform any tests and cannot approve the equipment. The formulas support internal inspection; technical condition, service intervals, and safety measures require actual assessment and supporting documentation. No fictitious customer data is included in the delivered workbook.

Workflow – Fire Extinguisher Inspection Step by Step

1. Inventory: label each extinguisher with an internal ID and record the location, model, extinguishing agent, serial number, and manufacturer's instructions.
2. Plan inspection: determine local intervals based on current equipment, risk, instructions, and applicable requirements – not based on an alleged universal rule.
3. Perform visual round: check accessibility, signage, visible damage, and the seal, as well as the pressure indicator where the model has one.
4. Handle non-conformance: document the actual defect and safety measure. Escalate serious deficiencies without waiting for Excel flags.
5. Order professional service: request qualified service, overhaul, or special inspection when necessary. Require relevant documentation and labeling.
6. Follow-up inspection: review documentation, outstanding deficiencies, and the responsible person's separate decision on whether the extinguisher can again be counted as part of the emergency preparedness.

Swedish Regulations and Service Requirements for Portable Fire Extinguishers

Obligation to Have Fire Extinguishing Equipment

Chapter 2, Section 2 of the Swedish Code of Statutes (2003:778) on Protection Against Accidents means that owners and users of buildings and facilities shall maintain equipment for fire extinguishing and rescue in a reasonable extent, as well as take preventive measures. The appropriate extent depends on the building, activity, and concrete risks.

Fire Extinguishing Equipment in the Workplace

AFS 2023:12, Chapter 4, Sections 17 and 19 contain requirements that workplaces shall have the necessary fire-fighting equipment and that manual fire extinguishing equipment shall be easily accessible, usable, and clearly marked. The employer needs to assess the need based on the actual conditions of the activity.

Visual Inspection, Service, and SS 3656

Public guidance on portable fire extinguishers recommends regularly checking, among other things, the seal, pressure indicator where available, hose, and visible damage. Follow the manufacturer's instructions. The Swedish standard SS 3656 contains recommendations for the maintenance of portable fire extinguishers; the standard text is not included in the product. It is not possible to specify the same statutory annual interval for all types of visual inspection and service of all types of extinguishers.

Extra Inspection for Carbon Dioxide Extinguishers (CO2)

AFS 2023:11, Chapter 9, Sections 21–22 contains special provisions on the recurring inspection of portable fire extinguishers with carbon dioxide as an extinguishing agent, including the maximum period of ten years without prescribed recurring inspection and requirements for relevant inspection marking. Inspection bodies and procedures are regulated separately. A routine visual round never replaces this inspection.

Safety limit: Do not attempt to open, disassemble, pressure test, or refill a portable fire extinguisher yourself following instructions from the document package; such instructions are not included. An extinguisher that has been used or is in an uncertain condition shall be handled according to the manufacturer's and expert's instructions.

Frequently Asked Questions About Fire Extinguisher Inspection

Must fire extinguishers be serviced every year?

There is no single general statutory annual deadline for every extinguisher type. Requirements and recommendations are governed by the current model, use, manufacturer's instructions, relevant standard, and special provisions.

What is inspected visually?

That the extinguisher is accessible and correctly marked, that the seal is intact, and that the hose, container, and any pressure indicator do not show obvious defects. This does not replace technical service.

Do all CO2 extinguishers have a pressure gauge?

No. Always check the actual model. The absence of a pressure indicator does not necessarily mean there is a defect in a CO2 extinguisher.

Can a fire extinguisher be used after it has been partially discharged?

A used fire extinguisher should not automatically be restored to operational status. Let an expert assess the need for overhaul, refilling, or replacement according to relevant instructions.

Is Excel a valid service certificate?

No. The register collects administration and references. Actual professional service and any prescribed inspections must be documented by the appropriate service provider.

How do we know when the next inspection is required?

Document the model, manufacturer's instructions, locally decided inspection plan, relevant standard, and any special inspection rules. Standardized intervals should not replace this assessment.

Are there English documents?

The five operational templates are in Swedish. An English User Guide is included to help use the documents but is not an English legal version of all forms.

Related Fire Protection Templates

For overall fire protection work, see Systematic Fire Protection Work (SBA). For other technical protections, there is Fire Door Inspection & Fire Compartment Journal as well as Emergency Lighting & Emergency Exit Signs. These are separate products with different inspection assignments.

Version 1.0 · 2026-11-04 · Swedish law · AI-assisted legal source check. No independent external legal review or certified service technician review. Delivered as a ZIP after manual activation.